Library Operations Manager Jobs in Buffalo, NY (NOW HIRING)

Description

About Us

TM Associates Management, Inc. (TMAM) is one of the mid-Atlantic region's most reputable full-service residential property management companies. For more than 45 years, we have specialized in the management of conventional and affordable housing, with experience across LIHTC, HUD, USDA-RD, and Bond financing. Our mission is to build and manage outstanding communities for our residents, and we are always looking for dedicated people to join our team.

Position Summary 

Supervision and Direction: The Community Manager will receive general supervision and direction from their Regional Manager and the Management Agent (TMAM). The Community Manager may be vested with the authority to make discretionary decisions in the event circumstances occur that are not covered by written instructions or known policies and procedures. Communication between the Community Manager and the Owner will be through the Officers of TM Associates Management. The Community Manager will comply with established policies and procedures and will not take action contrary to such guidelines without the Regional Manager's approval. The Community Manager is directly accountable for the complete operation of the site. They will be responsible for supervising all other TMAM staff associated with the community and for their standard of performance. 

Pay Range

$23.00 - $25.00 per hour

Benefits

We offer full medical, dental, and vision insurance, a 401(k) with company match, and paid leave.

Equal Opportunity Statement

TM Associates Management, Inc. is an Equal Opportunity Employer. We are committed to providing a workplace free from discrimination and harassment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by federal, state, or local law. We are also committed to providing reasonable accommodations to qualified individuals with disabilities and to applicants who require accommodation during the application process.

Requirements

Duties and Responsibilities:

•  Responsible for assuring that the tenants receive prompt, efficient, courteous, and quality service, including immediate acknowledgement of any complaints with prompt action to find a resolution. Counseling and referring residents as appropriate
•  Achieving and maintaining as close to 100% occupancy as possible
•  Performing recertification of residents income, where applicable
•  Provide direction to and assurance that rental programs are properly executed
•  Assure the provision and maintenance of efficient mechanical operations, adequate buildings and equipment; and be responsible for the employment of qualified and competent maintenance personnel and establishment of good tenant relations with maintenance personnel
•  Regularly inspect the buildings, grounds and physical appearance of the property, deferred maintenance, and other related data.
•  Prepare reports based upon regular inspection, outlining property condition, including cleanliness of buildings and grounds, and a summary of maintenance operations.
•  Inform the Regional Manager of any observed deferred maintenance and property deficiencies in writing, noting specific locations, conditions, and recommendations for corrective measures.
•  Provide direction and guidance to the maintenance staff, assign work priorities, and determine the extent of repairs and necessary corrective measures.
•  Establish central office procedures with the approval of the Regional Manager
•  Interview all potential residents and process verifications to determine eligibility.
•  Confer with the Regional Manager on all evictions, lease violations, and special arrangements.
•  Rent Collection and Record keeping, including frequent trips to banks
•  Possess a valid driver's license and a driving record acceptable to TMAM for site errands, including trips to banks, stores and other vendors.
•  Be responsible for all job assignments, explain employee duties and responsibilities, and inform operating staff of policies and procedures.
•  Maintain files containing written records of maintenance services, equipment readings, operating manuals, inventory and a library consisting of pertinent data relating to equipment and buildings.
•  Purchasing needed supplies and equipment, within budget constraints. Maintain necessary administrative records of purchases.
•  Develop and implement site activities for residents such as special events and recreation activities
•  Prepare and respond to all pertinent correspondence
•  Attend mandatory meetings and seminars
•  Able to communicate both orally and in writing using English and use of basic arithmetic skills.
•  Must have access to reliable vehicle transportation for errands from property.
•  Other duties and responsibilities as assigned by Regional Manager and/or TMAM Management