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Library Archives Assistant Jobs (NOW HIRING)

Calvin University

Archives Assistant

Grand Rapids, MI · On-site

SUMMARY Provide administrative assistance in all areas of the Heritage Hall Archives. ESSENTIAL ... Library's Digital Commons. * Learn and use database software such as Microsoft Excel, Archon, and ...

New

Calvin University

Archives Assistant

Grand Rapids, MI · On-site

SUMMARY Provide administrative assistance in all areas of the Heritage Hall Archives. ESSENTIAL ... Library's Digital Commons. * Learn and use database software such as Microsoft Excel, Archon, and ...

New

Spelman College

Assistant Archivist

Atlanta, GA · Remote

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist ... the Archives Reading Room Required Qualifications * A Master's degree in library or information ...

Spelman College

Assistant Archivist

Atlanta, GA · On-site

Position Title Assistant Archivist Position Summary Under the supervision of the College Archivist ... the Archives Reading Room Required Qualifications * A Master's degree in library or information ...

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How much do library archives assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for library archives assistant in the United States is $18.68, according to ZipRecruiter salary data. Most workers in this role earn between $15.14 and $21.15 per hour, depending on experience, location, and employer.

What is a library archives assistant?

Library Archives Assistants are professionals who support the organization, preservation, and accessibility of library and archival materials. They help catalog, store, and retrieve documents, books, photographs, and other resources that are part of a library or archive collection. Their duties may also include assisting patrons, maintaining digital records, and ensuring that materials are handled according to preservation standards. These assistants play a crucial role in protecting valuable historical and informational materials for future generations.

What are the key skills and qualifications needed to thrive as a library archives assistant?

To thrive as a Library Archives Assistant, you need a foundational understanding of library science or archival studies, often supported by an associate's or bachelor's degree in a related field. Familiarity with cataloging systems, archival databases, and digital preservation tools is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for this role. These abilities ensure accurate maintenance, retrieval, and preservation of valuable materials, supporting efficient library operations and user access.

How does a library archives assistant typically collaborate with librarians and researchers?

Library Archives Assistants often work closely with librarians and researchers to locate, retrieve, and organize archival materials. They assist in maintaining the proper cataloging and preservation of documents, ensuring that materials are accessible and handled according to established protocols. Regular communication with team members is essential for prioritizing requests, updating records, and supporting special projects such as digitization or exhibitions. This collaborative environment helps ensure the efficient management and accessibility of archival resources.

What cities are hiring for Library Archives Assistant jobs?

Cities with the most Library Archives Assistant job openings:

What states have the most Library Archives Assistant jobs?

States with the most job openings for Library Archives Assistant jobs include:

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Library Archives Assistant jobs near you
Infographic showing various Library Archives Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $38,859 per year, or $18.7 per hour.

Archives Assistant

Grand Rapids, MI • On-site

Calvin University
Education • 1 - 5K employees
Learn more about Calvin Universityexternal

Part-time

Posted yesterday

New

Job description

SUMMARY

Provide administrative assistance in all areas of the Heritage Hall Archives.

ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned.)

  • Organize university, seminary, and other collections by arranging incoming material according to record groups and putting materials in acid free folders and boxes to make collection easier to access or in digital equivalents. Production of accurate Inventories or lists of physical of digital contents with correct information related box/folder or digital organization.
  • Maintain effective communications by responding to mail, email, and phone inquiries and by assisting patrons in finding materials and providing information and scanning services to maintain positive public relations.
  • Coordinate the accession of new materials by using the archival best practices and local guidelines to increase access to the holdings of the archives.
  • Digitize print records and organize and upload records to appropriate digital repositories such as Hekman Library's Digital Commons.
  • Learn and use database software such as Microsoft Excel, Archon, and BePress.

Skill Requirements:

COMMUNICATION SKILLS

Good communication, organization and human relation skills are required. The position requires the ability to draft and respond to correspondence; train or instruct employees in the same department, including student employees; or tasks requiring significant communication skills.

COMPLEXITY

The position requires the ability to carry out detailed written/oral instructions. Deals with standardized situations involving a variety of variables and technologies.

DECISION MAKING/JUDGMENT

This position regularly handles confidential information and requires independent judgement in setting priorities and organizing work to accomplish results. The position requires an ability to interpret and extrapolate patron requests in order to supply relevant materials. Some of the responsibilities of this position are performed in accordance with existing procedures and instructions.

WORKING RELATIONSHIPS

The position requires occasional participation with peers or customers and deals with items of a routine nature with supervision. Participants address common issues and present information beneficial and routine to resolving problems.

QUALIFICATIONS

This position requires a minimum of high school diploma or general education degree (GED); one to three years related office experience; or equivalent combination of education arid experience. College level education is beneficial. Good communication, interpersonal and organizational skills required. Requires familiarity with Microsoft Office Word and Excel and an ability to learn new software. Must be able to work as part of a team.

Physical Requirements: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Proofreading and checking documents for accuracy.
  • Using a keyboard to enter, retrieve or transform data. Closely examining or inspecting materials.
  • Ability to lift 40 pounds and move boxes and push a cart weighing up to 100 pounds.
  • Have a tolerance for exposure to dust

FAITH and EDUCATIONAL COMMITMENT

1. Commitment to the educational mission of Calvin as a Christian liberal arts University affiliated with the Christian Reformed Church.

2. A commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY COMMITMENT

Demonstrated awareness and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical limitations, class, or religious perspectives.

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