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Library Archives Assistant Jobs in Tennessee (NOW HIRING)

Biltmore Company

The Archives Assistant processes archival records under the direction of the Archivist. The ... library fields are preferred. 2. Minimum one (1) year of experience in an archive or library ...

LRK

BIM Coordinator

Memphis, TN · On-site

Manage and create family libraries and templates. * Review, contribute to, and implement BIM ... Archive project models and documentation at submittals and project closeout. * Stay current with ...

LRK

BIM Coordinator

Memphis, TN · On-site

Manage and create family libraries and templates. * Review, contribute to, and implement BIM ... Archive project models and documentation at submittals and project closeout. * Stay current with ...

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Library Archives Assistant information

What is a library archives assistant?

Library Archives Assistants are professionals who support the organization, preservation, and accessibility of library and archival materials. They help catalog, store, and retrieve documents, books, photographs, and other resources that are part of a library or archive collection. Their duties may also include assisting patrons, maintaining digital records, and ensuring that materials are handled according to preservation standards. These assistants play a crucial role in protecting valuable historical and informational materials for future generations.

What are the key skills and qualifications needed to thrive as a library archives assistant?

To thrive as a Library Archives Assistant, you need a foundational understanding of library science or archival studies, often supported by an associate's or bachelor's degree in a related field. Familiarity with cataloging systems, archival databases, and digital preservation tools is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for this role. These abilities ensure accurate maintenance, retrieval, and preservation of valuable materials, supporting efficient library operations and user access.

How does a library archives assistant typically collaborate with librarians and researchers?

Library Archives Assistants often work closely with librarians and researchers to locate, retrieve, and organize archival materials. They assist in maintaining the proper cataloging and preservation of documents, ensuring that materials are accessible and handled according to established protocols. Regular communication with team members is essential for prioritizing requests, updating records, and supporting special projects such as digitization or exhibitions. This collaborative environment helps ensure the efficient management and accessibility of archival resources.

What cities in Tennessee are hiring for Library Archives Assistant jobs?

Cities in Tennessee with the most Library Archives Assistant job openings:

Library Archives Assistant jobs near you
Infographic showing various Library Archives Assistant job openings in Tennessee as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 20% Part Time, 1% Temporary, and 4% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Archives Assistant - Flex

On-site

Biltmore Company
Hospitality Services • 1 - 5K employees
Learn more about Biltmore Companyexternal

Part-time

Posted 6 days ago

Biltmore Estate rating

7.0

Company rating: 7.0 out of 10

Biltmore Estate

Based on 13 frontline employees who took The Breakroom Quiz

5.6

Company rating compared to similar companies: 5.6 out of 10

Hospitality employers average

Based on 104,446 frontline employees who took The Breakroom Quiz

The best things about working at Biltmore Estate

  • 89%

    89% say they enjoy their job

    say they enjoy their job

  • 80%

    80% say their managers don’t change their shifts at short notice

    say their managers don’t change their shifts at short notice

  • 67%

    67% say they have respectful managers

    say they have respectful managers

Featured by Biltmore Estate, based on 13 Breakroom Quiz responses from their frontline employees

Job description

Job Description

The Archives Assistant processes archival records under the direction of the Archivist. The position will also support the Archivist with research, preservation, and inventory work in the Archives. Duties will also include condition reporting and rehousing archival collections.

Essential Job Duties

1. Follow established guidelines for processing archival materials, including books, photographs, drawings, manuscripts, and oral histories, using the database Re:Discovery Proficio.

2. Create inventories and perform condition reporting for archival materials.

3. Assist with rehousing and scanning archival materials.

4. Assist with preservation efforts and initiatives in the Archives.

5. Assist with creating logistical plans and organizing archival collection moves.

6. Support Archives staff as needed.

Independent Decision Making:

1. This position will assist with rehousing the plans and maps collection. They will decide how to implement and complete the project.

2. This position will assist with condition reporting. They will evaluate the condition of the items and update the database record with a written description.

3. This position will be focused on preparing a large portion of the archives to be moved into a new storage location. They will work on several aspects of this project and will need to manage priorities, meet deadlines, and be flexible with workflow changes.

Qualifications

1. Four-year degree required. Additional education, training, and/or certification(s) related to information science and/or archival and library fields are preferred.

2. Minimum one (1) year of experience in an archive or library performing technical support services required. An equivalent combination of education/internships/work experience would be considered.

3. Prefer practical experience in archival processing, rehousing, condition reporting, and working with fragile historical items.

4. Familiarity with controlled vocabularies, current cataloging and metadata standards, and collection management software preferred.

5. Must have excellent organizational and time management skills; the ability to prioritize work and adapt as needed; and a keen attention to detail with a focus on quality.

6. Must be proficient with Microsoft applications, including Word, Excel, and Outlook; and have the ability to quickly learn and follow Biltmore systems, protocols, history, and processes.

7. Must be comfortable working independently and collaboratively within a strong team setting.

Physical Requirements:

1. Ability to climb stairs, ladders, and scaffolding and to lift up to 35 pounds with proper assistance.

2. Will work primarily in an office environment in a climate-controlled space with cool temperatures and low relative humidity.

3. May be exposed to fumes, dust, dirt, pollen, chemicals, and/or other particulates; position requires the ability to wear personal protective equipment, including goggles, gloves, masks, and a respirator as necessary.

4. The incumbent will need to travel between locations on the estate and will be required to have or be able to obtain a valid North Carolina driver's license.

Working at Biltmore Estate

Perks for frontline workers

From Biltmore Estate, via Breakroom

  • 40% discounts at estate food and beverage and retail locations

  • Year-round access to the estate gardens and grounds

  • Access to the Clinic on Biltmore Estate at no cost

  • Access to Employee Assistance Network, Biltmore Cares Chaplains program, and Eblen Charities

  • Company training and development programs

  • Paid sick/emergency leave (flexible & full-time employees)

  • Paid holidays (flexible & full-time employees)

  • Eligibility to participate in company profit-sharing program (based on seniority; for flexible and full-time employee)

  • Eligibility to contribute to 401(k) retirement savings plan with a company match (flexible and full-time employee)

  • Paid vacation (full-time employees)

About Biltmore Estate, in their own words

From Biltmore Estate

Completed in 1895, Biltmore was created as a grand estate for George and Edith Vanderbilt, their family, and friends. America’s Largest Home® was intended to be an escape, offering the pleasures of country life where every wish was anticipated and fulfilled.

That is the legacy that inspires our 2,000 employees: providing world-class service and gracious hospitality to every guest while preserving and protecting a beloved American icon.

Company values

From Biltmore Estate

Biltmore welcomes, respects, supports, and values diverse guests and employees, not only because it is the right thing to do, but also because it is essential for the preservation of this special place for generations to come. Through what we call a REACH mindset (Recognition, Empathy, Accountability, Curiosity, and Humility), we build relationships to create inclusive communities, develop and empower diverse leadership, and invest in team and community development.

Our company culture is guided by a legacy of serving our guests and each other with the gracious hospitality for which George Vanderbilt was known. Biltmore is still family-owned and remains passionate about fostering a welcoming and inclusive oasis from everyday life for our guests and each other.

Diversity and inclusion statement

From Biltmore Estate

By building equitable and inclusive practices, Biltmore attracts and empowers a workforce as diverse as the 1.7 million+ annual guests that we serve. Our efforts are aimed at empowering our current 2,000+ employees while concurrently creating the workforce of the future.

We’re fortifying these efforts through the establishment of clear and ambitious goals, along with developing strategies and pipelines to enhance diverse representation at Biltmore.

What Biltmore Estate employees say

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