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Library Administrative Assistant Jobs (NOW HIRING)

Intellipro Group

Administrative Assistant

Park City, UT · On-site

$20 - $25/hr

Administrative Assistant II Position Type: Contract (12+ Months) Location: Park City, UT 84098 ... Create and maintain presentations and documentation libraries * Coordinate special projects and ...

The Walsh Group

Administrative Assistant

Waxahachie, TX · On-site

$17.25 - $23.25/hr

OVERVIEW We are currently seeking an Administrative Assistant for our Red Oak WWTP , in Waxahachie ... Maintenance of SharePoint sites and/or a document library * Tracking department certifications and ...

Triumph-HR

Administrative Assistant

Orleans, MA · On-site

$45K - $50K/yr

Administrative Assistant Architectural Design Inc | Orleans, MA 30 hrs - Full time (depending on ... image library * Assist with client events, open houses, and community initiatives What We're ...

Triumph-HR

Administrative Assistant

Orleans, MA · On-site

$45K - $50K/yr

Administrative Assistant Architectural Design Inc | Orleans, MA 30 hrs - Full time (depending on ... image library * Assist with client events, open houses, and community initiatives What We're ...

The Walsh Group

Administrative Assistant

Waxahachie, TX · On-site

$17.50 - $23.50/hr

OVERVIEW We are currently seeking an Administrative Assistant for our Red Oak WWTP , inWaxahachie ... Maintenance of SharePoint sites and/or a document library * Tracking department certifications and ...

Oxford Commons

Administrative Assistant

Tampa, FL

$17 - $23/hr

Operations Administrative Assistant The Operations Administrative Assistant at Oxford Commons ... Library, The Stovall House, Predalina, Mad Dogs & Englishmen, Casa Cami, Julian's, The Current ...

Astek Inc

Administrative Assistant

Los Angeles, CA · On-site

$22 - $26/hr

Showroom Host / Administrative Assistant About Astek: Astek is a leading provider of innovative ... product libraries and inventory. * Support company events, client visits, and showroom ...

The University of Miami

Administrative Assistant

Miami, FL · On-site

$17.25 - $23.25/hr

The Administrative Assistant performs a variety of clerical functions and office support activities ... Maintain schedule for Dermatology's conference room and library as appropriate. * Point person for ...

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Library Administrative Assistant information

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How much do library administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for library administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a library administrative assistant?

Library Administrative Assistants are support professionals who help manage the daily operations of a library. Their duties typically include answering phones, scheduling appointments, maintaining records, handling correspondence, and assisting library staff with clerical tasks. They may also help patrons with basic questions and support librarians in organizing events or programs. These assistants play a crucial role in keeping the library running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as a library administrative assistant?

A Library Administrative Assistant should have strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s degree or relevant experience. Familiarity with integrated library systems (ILS), cataloging software, and Microsoft Office Suite is typically required. Excellent interpersonal communication, customer service orientation, and multitasking abilities help individuals excel in this role. These skills ensure efficient library operations, positive patron experiences, and smooth coordination of daily administrative tasks.

What are some common challenges faced by library administrative assistants, and how can they be effectively managed?

Library Administrative Assistants often juggle multiple tasks such as managing schedules, assisting patrons, maintaining records, and supporting library staff. A common challenge is balancing front-desk responsibilities with behind-the-scenes administrative duties, especially during busy periods. Effective time management, strong organizational skills, and clear communication with colleagues can help manage these demands. Many assistants also use library management software to streamline workflows and ensure accurate record-keeping. Staying adaptable and seeking feedback from team members can further enhance efficiency and job satisfaction.

What is the difference between Library Administrative Assistant vs Library Clerk?

AspectLibrary Administrative AssistantLibrary Clerk
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentAdministrative offices, public librariesPublic service desks, circulation areas
Job ResponsibilitiesAdministrative support, scheduling, record keepingChecking out/in materials, assisting patrons
Employer & Industry UsagePublic and academic libraries, government agenciesPublic libraries, school libraries

The Library Administrative Assistant typically handles administrative tasks like scheduling and record management, often working behind the scenes. In contrast, the Library Clerk primarily interacts directly with patrons, managing circulation and assisting visitors. While both roles support library operations, the Administrative Assistant focuses more on organizational duties, whereas the Clerk emphasizes customer service and daily library functions.

Is there demand for library administrative assistants?

Library administrative assistants are in steady demand as libraries require support staff for managing operations, customer service, and administrative tasks. Employment opportunities are often available in public, academic, and special libraries, with job growth expected to align with overall library and administrative support employment trends. Strong organizational and communication skills, along with familiarity with library systems, can enhance job prospects.

What qualifications are needed to be a library administrative assistant?

A library administrative assistant typically needs a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software or customer service, and familiarity with library systems can be beneficial.

What cities are hiring for Library Administrative Assistant jobs?

Cities with the most Library Administrative Assistant job openings:

Who are the top companies hiring for Library Administrative Assistant jobs?

The top employers for Library Administrative Assistant jobs are:

What states have the most Library Administrative Assistant jobs?

States with the most job openings for Library Administrative Assistant jobs include:

What are popular job titles related to Library Administrative Assistant jobs?

For Library Administrative Assistant jobs, the most frequently searched job titles are:

Library Administrative Assistant jobs near you
Infographic showing various Library Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant

Park City, UT • On-site

IntelliPro Group Inc.
Recruiting and Staffing Services • 201 - 500 employees
Learn more about IntelliPro Group Inc.external

Temporary

Re-posted 12 days ago

Job description

Job Title: Administrative Assistant II
Position Type: Contract (12+ Months)
Location: Park City, UT 84098
Salary Rate: $20–25/hour

Job Description

We are seeking an experienced Administrative Assistant II to support daily business operations and provide high-level administrative assistance to management. This role involves handling a wide range of administrative, coordination, and analytical tasks while ensuring efficient office operations. The ideal candidate is detail-oriented, highly organized, and capable of working independently in a fast-paced environment.

Responsibilities
  • Provide administrative and operational support to manager(s)
  • Prepare reports for business planning and analysis
  • Analyze data and recommend optimal reporting techniques
  • Develop and enhance office management processes
  • Coordinate onboarding logistics including IT setup and workspace arrangements
  • Assist in developing and maintaining project plans
  • Support project managers with status reporting and tracking
  • Schedule and coordinate meetings, including preparing agendas and minutes
  • Manage travel and lodging arrangements
  • Maintain calendars, schedules, and contact lists
  • Screen calls and distribute correspondence and mail
  • Process expense reports, EMRs, and purchase orders
  • Order office supplies and maintain inventory
  • Create and maintain presentations and documentation libraries
  • Coordinate special projects and maintain confidential records
  • Track vacation calendars and assist with timecard reviews
Requirements
  • 4–7 years of administrative or related experience
  • Strong organizational and multitasking skills
  • Excellent written and verbal communication skills
  • Proficiency in Microsoft Office Suite
  • Ability to handle confidential information with discretion
  • Strong analytical and problem-solving abilities
  • Experience supporting multiple stakeholders and projects simultaneously
About Us

Founded in 2009, IntelliPro is a global leader in talent acquisition and HR solutions. Our commitment to delivering unparalleled service to clients, fostering employee growth, and building enduring partnerships sets us apart. We continue leading global talent solutions with a dynamic presence in over 160 countries, including the USA, China, Canada, Singapore, Japan, Philippines, UK, India, Netherlands, and the EU.

IntelliPro, a global leader connecting individuals with rewarding employment opportunities, is dedicated to understanding your career aspirations. As an Equal Opportunity Employer, IntelliPro values diversity and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or any other legally protected group status. Moreover, our Inclusivity Commitment emphasizes embracing candidates of all abilities and ensures that our hiring and interview processes accommodate the needs of all applicants. Learn more about our commitment to diversity and inclusivity at https://intelliprogroup.com/.

Compensation: The pay offered to a successful candidate will be determined by various factors, including education, work experience, location, job responsibilities, certifications, and more. Additionally, IntelliPro provides a comprehensive benefits package, all subject to eligibility.

Apply Now

Send your resume to: Sandip.mishra@intelliprogroup.com

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