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Library Administrative Assistant Jobs in Minnesota

Cincinnati Children's

Admin Assistant

Kasota, MN · On-site

$20.57 - $25.72/hr

Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences ...

Adams MultiMedia

Sales Assistant

Caledonia, MN · On-site

$16/hr

Candidate will handle administrative duties, manage reader and subscriber inquiries, and assist ... Maintain the newspaper's physical clipping library and digital story archive. * Ad Coordination:

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Library Administrative Assistant information

What is a library administrative assistant?

Library Administrative Assistants are support professionals who help manage the daily operations of a library. Their duties typically include answering phones, scheduling appointments, maintaining records, handling correspondence, and assisting library staff with clerical tasks. They may also help patrons with basic questions and support librarians in organizing events or programs. These assistants play a crucial role in keeping the library running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as a library administrative assistant?

A Library Administrative Assistant should have strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate’s degree or relevant experience. Familiarity with integrated library systems (ILS), cataloging software, and Microsoft Office Suite is typically required. Excellent interpersonal communication, customer service orientation, and multitasking abilities help individuals excel in this role. These skills ensure efficient library operations, positive patron experiences, and smooth coordination of daily administrative tasks.

What are some common challenges faced by library administrative assistants, and how can they be effectively managed?

Library Administrative Assistants often juggle multiple tasks such as managing schedules, assisting patrons, maintaining records, and supporting library staff. A common challenge is balancing front-desk responsibilities with behind-the-scenes administrative duties, especially during busy periods. Effective time management, strong organizational skills, and clear communication with colleagues can help manage these demands. Many assistants also use library management software to streamline workflows and ensure accurate record-keeping. Staying adaptable and seeking feedback from team members can further enhance efficiency and job satisfaction.

What is the difference between Library Administrative Assistant vs Library Clerk?

AspectLibrary Administrative AssistantLibrary Clerk
CredentialsHigh school diploma; some roles may prefer associate degreeHigh school diploma or equivalent
Work EnvironmentAdministrative offices, public librariesPublic service desks, circulation areas
Job ResponsibilitiesAdministrative support, scheduling, record keepingChecking out/in materials, assisting patrons
Employer & Industry UsagePublic and academic libraries, government agenciesPublic libraries, school libraries

The Library Administrative Assistant typically handles administrative tasks like scheduling and record management, often working behind the scenes. In contrast, the Library Clerk primarily interacts directly with patrons, managing circulation and assisting visitors. While both roles support library operations, the Administrative Assistant focuses more on organizational duties, whereas the Clerk emphasizes customer service and daily library functions.

Is there demand for library administrative assistants?

Library administrative assistants are in steady demand as libraries require support staff for managing operations, customer service, and administrative tasks. Employment opportunities are often available in public, academic, and special libraries, with job growth expected to align with overall library and administrative support employment trends. Strong organizational and communication skills, along with familiarity with library systems, can enhance job prospects.

What qualifications are needed to be a library administrative assistant?

A library administrative assistant typically needs a high school diploma or equivalent, along with strong organizational and communication skills. Some positions may require experience with office software or customer service, and familiarity with library systems can be beneficial.
Library Administrative Assistant jobs near you
Infographic showing various Library Administrative Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 17% Part Time, 1% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant 50%-75%

Crookston, MN • On-site

University of Minnesota
Education • 10K+ employees
Learn more about University of Minnesotaexternal

$24.33/hr

Part-time

Re-posted 11 hours ago

Key responsibilities

  • Provide general administrative support to the HSSE Department, including handling correspondence, maintaining communication, and assisting with office needs.

  • Monitor and assist with department budget expenditures, reconcile accounts, and support resource stewardship.

  • Support faculty with curriculum processes, schedule management, student registration, and departmental documentation.

Job description

About the Job
 

Bargaining unit consideration begins on 8/10/2026 and ends on 8/17/2026. Pay rate is $24.33/hour. Schedule is 30 hours/week, Monday - Friday.

The Administrative Assistant will help support the Humanities, Social Sciences, and Education (HSSE) Department and the Business, Arts, and Education (BAE) Division. This position is located on the University of Minnesota Crookston (UMC) Campus.
 

Administrative Support for HSSE Department (55%)

  • Create and maintain a welcoming and inclusive working environment to reflect well on the department.
    • Regularly monitor the office working space and obtain assistance as needed to ensure the space is clean, clear of hazards and is welcoming to students, faculty and staff.
    • Exercise good judgment, maintain confidentiality, and communicate professionally within the department and with other units.
    • Be available to students, faculty, and staff to answer questions, address problems within the departments purview effectively, and refer issues outside the scope of the position to the appropriate person, unit, and/or campus and system resources. 
    • Respond promptly and professionally to requests from AVC, Department Chair, and Faculty.
  • Provide general administrative support to the department
    • Maintain effective communication with other units including the other academic departments, the student success center, admissions, library, OTR, facilities, and dining services, keeping department/division leadership informed of any escalating issues.
    • Compose and/or prepare correspondence, memoranda or other written communications as requested.
    • Develop and maintain proficiency in university software applications and provide training to support others as requested.
    • Assist department faculty with offices, technology, and other needs.
    • Monitor and assist with the accurate maintenance of sensitive and confidential student information such as grades, contact information, department advisor, and student programs/plans and personal history.
    • Create an agenda, take minutes, and communicate with faculty about department meetings, make necessary room arrangements, and work with dining services as needed.
    • Provide updated resources, such as syllabus templates, to adjunct faculty as needed
  • Support the stewardship of department resources.
    • Monitor budget expenditures and balances. 
    • Reconcile department budgets and provide reports as requested
    • Coordinate with bookstore and library on course material orders.
    • Track purchases and license agreements (Music/Theater) ensuring compliance with University policies and procedures.
  • Assist in facilitating hiring processes 
    • Provide logistical support for hiring processes for department faculty, from the search stage through department-level onboarding.
    • Maintain oversight of adjunct pool postings in employment portal
    • Produce contracts for adjunct faculty in a timely manner
  • Provide academic administrative support
    • Provide support for curriculum processes, including support for faculty, attend meetings as needed to support the department, and accurate and timely submission of information (e.g., syllabus manager; CourseDog)
    • Work with HSSE department chair and AVC to prepare and communicate course schedules.
    • Monitor schedules, communicate status, and update as directed by AVC in a timely manner
    • Provide support and monitoring of student registration, communicating issues or challenges as needed     
    • Update Program Requirement Sheets for departmental programs; communicate promptly to keep web presence current.
    • Assist Academic Affairs as requested with workload reports and annual evaluation processes

Administrative Support for BAE Division (30%)

  • Coordinate with the Business Department Administrative Specialist to support the Associate Vice Chancellor. This may include scheduling meetings, drafting correspondence, being present as needed in the AVCs office suite, or other duties. 
  • Work closely with faculty, staff, and constituency groups to meet the goals of the Division and Department.
  • Specialist Accreditations
  • Provide support for all BAE Division accreditations, including the Education Unit, POST, ACBSP, and BELTSS/AUPHA 
  • Respond promptly and professionally to all requests from faculty directors of those programs/units with specialty accreditation
  • Document, maintain, and produce reports of data as required by accrediting agencies
  • Assist with communications to/from accreditors; maintain records
  • Assist with orienting new program directors as needed
  • Provide logistical and administrative support for cyclical reaccreditation/reaffirmation visits

Projects at Division and Department Level (10%)

  • Projects may include activities such as data collection/analysis, planning and support for events, and unit messaging and displays (physical and electronic).

Other Duties as Assigned (5%)

Qualifications
 

Requirements 

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