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Legal Receptionist Assistant Jobs in Florida (NOW HIRING)

Managed Staffing

Legal Receptionist

Miami, FL · On-site

$20 - $21/hr

Legal Receptionist & Switchboard - Managed Services Onsite Location: Miami, FL 33131 (Onsite ... setup. * Assist in setting up and breaking down conference rooms, including basic hospitality ...

Lulich & Attorneys, P.A.

Legal Receptionist

Sebastian, FL · On-site

$13.50 - $17.50/hr

... Legal Receptionist to join our team. As the first point of contact for our firm, you'll answer and ... clients, schedule appointments, assist with new client inquiries and leads, and provide ...

Lulich & Attorneys, P.A.

Legal Receptionist

Sebastian, FL · On-site

$20/hr

... Legal Receptionist to join our team. As the first point of contact for our firm, you'll answer and ... Greet and assist clients, visitors, and walk-ins in a friendly and professional manner. * Answer ...

All Legal Staff, Inc.

Be Seen First

Legal Assistant

Tampa, FL · On-site

$65K - $80K/yr

Receptionists * E-Discovery (eDiscovery) * Legal Administrators * Accounting & Facilities Personnel * Legal Support Staff * Administrative Support Staff

Forteza Law PLLC

Legal Assistant

Miami, FL · On-site

About the Role Forteza Law, PLLC is seeking a friendly, organized Receptionist / Legal Assistant to serve as the first point of contact for clients and visitors at our Miami office, while also ...

Forteza Law PLLC

Legal Assistant

Miami, FL · On-site

About the Role Forteza Law, PLLC is seeking a friendly, organized Receptionist / Legal Assistant to serve as the first point of contact for clients and visitors at our Miami office, while also ...

WMX

Executive Assistant / Receptionist

Miami, FL · Hybrid

$15.25 - $19.25/hr

Executive Assistant / Receptionist Administration - MIAMI, Florida (Hybrid) WMX What's the deal? A ... Legal status to work in the USA is a must-have. Competencies: * Proactive, solution-oriented ...

GrayRobinson

Receptionist/Floater

Fort Myers, FL · On-site

$13.75 - $18.25/hr

C., has an immediate opening for a Receptionist in our Fort Myers office. Successful candidates ... This regular, full-time position also provides interim coverage for legal assistants, ensuring ...

CANIZARES LAW GROUP, LLC

Receptionist

Miami, FL · On-site

$15 - $19.75/hr

Answer and route incoming calls professionally. * Assist prospective and current clients in English ... Schedule, confirm, and follow up on legal consultations. * Explain consultation options and payment ...

GrayRobinson

Receptionist/Floater

Fort Myers, FL · On-site

$13.75 - $18.25/hr

C., has an immediate opening for a Receptionist in our Fort Myers office. Successful candidates ... This regular, full-time position also provides interim coverage for legal assistants, ensuring ...

Morgan & Morgan, P.A.

Receptionist

Fort Lauderdale, FL · On-site

$16 - $17/hr

Summary We are looking for a receptionist to join our team! This individual will work directly with ... Record all information provided by clients, and forward it to lawyers, or legal assistants

Morgan & Morgan, P.A.

Receptionist

Melbourne, FL · On-site

$16/hr

Summary We are looking for a receptionist to join our team! The individual will work directly with ... Record all information provided by clients, and forward it to lawyers, or legal assistants

Morgan & Morgan, P.A.

Receptionist

Miami, FL · On-site

$17 - $18/hr

Summary We are looking for a receptionist to join our team! This individual will work directly with ... Record all information provided by clients, and forward it to lawyers, or legal assistants

Fowler Law Group

Be Seen First

Receptionist

Sarasota, FL · On-site

$14 - $16/hr

The ideal candidate will have basic knowledge of the legal field and be personable on the phones ... This position will also assist with managing calendars and updating client files. Having good phone ...

Seyfarth Shaw LLP

Legal Support Assistant

Miami, FL · On-site

The Opportunity As a Legal Support Assistant, you will provide a variety of legal support and ... receptionists, file/document clerks, office services) * Provide overflow and absence coverage ...

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Legal Receptionist Assistant information

What are the main responsibilities of a legal receptionist assistant?

A Legal Receptionist Assistant typically manages the front desk at a law firm or legal office, greeting clients and visitors, answering and directing phone calls, and handling mail and deliveries. They also assist with scheduling appointments, maintaining client records, and providing administrative support to attorneys and paralegals. Their role is essential for ensuring the smooth operation of the office and creating a positive first impression for clients.

What are the key skills and qualifications needed to thrive as a legal receptionist assistant?

To thrive as a Legal Receptionist Assistant, you need strong organizational skills, attention to detail, and a basic understanding of legal terminology, often complemented by a high school diploma or relevant administrative training. Familiarity with legal case management software, multi-line phone systems, and standard office productivity tools is typically required. Excellent communication, professionalism, and discretion are vital soft skills for managing client interactions and sensitive information. These abilities ensure the smooth operation of legal offices and foster positive client experiences in a confidential environment.

What are some common challenges legal receptionist assistants face when managing confidential information?

Legal Receptionist Assistants regularly handle sensitive client information, documents, and communications. One common challenge is ensuring confidentiality while coordinating with attorneys, clients, and external parties, especially in a busy front-office environment. It’s essential to follow strict protocols for document storage, phone conversations, and visitor management to prevent unauthorized disclosures. Ongoing training and attention to detail help maintain compliance with privacy regulations and build trust with clients and colleagues.

What is the difference between Legal Receptionist Assistant vs Legal Secretary?

AspectLegal Receptionist AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer paralegal certificationAssociate degree or paralegal certification often preferred
Work EnvironmentFront desk, greeting clients, managing callsOffice setting, document preparation, legal correspondence
Employer & Industry UsageLaw firms, legal departmentsLaw firms, corporate legal departments
Common Search & ComparisonLegal Receptionist Assistant vs Legal Secretary

The Legal Receptionist Assistant primarily handles front desk duties, client greeting, and administrative support, while the Legal Secretary focuses more on document preparation, legal correspondence, and administrative tasks behind the scenes. Both roles are essential in legal settings and often overlap in skills, but they differ mainly in responsibilities and daily tasks.

What do legal receptionists do?

Legal receptionists are responsible for greeting clients, answering phones, scheduling appointments, and managing administrative tasks in a law office. They often use office software and must maintain confidentiality while providing professional customer service. Their role supports the smooth operation of legal practices and may require familiarity with legal terminology and procedures.

What are the most commonly searched types of Legal Receptionist jobs in Florida?

The most popular types of Legal Receptionist jobs in Florida are:

What cities in Florida are hiring for Legal Receptionist Assistant jobs?

Cities in Florida with the most Legal Receptionist Assistant job openings:

Legal Receptionist Assistant jobs near you
Infographic showing various Legal Receptionist Assistant job openings in Florida as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Legal Receptionist

Managed Staffing

Miami, FL • On-site

$20 - $21/hr

Contractor

Re-posted 22 days ago

Job description

Job Title: Legal Receptionist & Switchboard – Managed Services Onsite


Location: Miami, FL 33131 (Onsite)
Schedule: Monday – Friday, 8:30 AM – 5:30 PM (1-hour lunch)
Parking: Reimbursed up to $175/month
 

Position Overview:

Ricoh is seeking a professional, personable, and polished Legal Receptionist to support the front desk operations for Venable LLP, a leading law firm. This individual will be the face of the firm, responsible for managing the switchboard, greeting visitors, maintaining conference room setups, and handling light administrative duties. Bilingual fluency in English and intermediate-level Spanish is a must.

Key Responsibilities:

  • Greet and welcome clients, employees, and guests with professionalism and a positive attitude.

  • Manage a multi-line switchboard, transferring calls appropriately in both English and Spanish.

  • Schedule and maintain conference rooms, ensuring readiness with beverages, supplies, and video conferencing setup.

  • Assist in setting up and breaking down conference rooms, including basic hospitality (coffee/water/refreshments).

  • Perform administrative tasks such as:

    • Calendar management

    • Preparing and updating reports and invoices

    • Filing, organizing documents

    • Drafting and formatting legal correspondence using MS Word

  • Provide light housekeeping in the reception and conference areas.

  • Maintain security procedures for visitors in line with Ricoh and firm policy.

  • Stay knowledgeable about the firm, local amenities, and act as a concierge when needed.

Required Qualifications:

  • 2+ years of recent and relevant administrative/receptionist experience.

  • 1–2 years experience working in a law firm or legal environment.

  • Intermediate-level Spanish-speaking skills required (able to communicate and route calls effectively).

  • Proficiency in Microsoft 365, including Word, Excel, and PowerPoint.

  • High School Diploma required; Associate’s or Bachelor’s degree preferred.

  • Strong customer service, communication, and interpersonal skills.

  • Professional demeanor and ability to multitask in a fast-paced environment.

  • Comfortable performing physical tasks related to meeting setup and basic hospitality.

Preferred Attributes:

  • Experience in hospitality or office services (conference setup, catering, etc.)

  • Familiarity with legal terminology and administrative procedures.

  • Ability to quickly learn and adhere to law firm culture and expectations.

  • Proactive and solution-oriented mindset.