Legal Operations Jobs in Gilbert, AZ (NOW HIRING)

Job Title: Legal Administrative Assistant

Location (city, state): Scottsdale, AZ

Compensation: $75,000 - $80,000 annually (flexibility based on experience)

Industry: Legal / Litigation

Benefits: This position is eligible for

• 401(k) matching up to 5%
• Medical, dental, and vision insurance
• Employer-paid life insurance
• Health savings account
• Paid time off
• 10 days of vacation to start, increasing with tenure
• Sick time in accordance with applicable requirements

About Our Client:

Addison Group is partnering with a well-established regional law firm seeking a Legal Administrative Assistant to support a busy litigation practice. This firm specializes in complex litigation matters and offers a collaborative, flexible environment where team members have the opportunity to take ownership of their work and gain exposure to a variety of legal functions.

Job Description:

Our client is looking for a highly organized and detail-oriented Legal Administrative Assistant with law firm experience and a strong understanding of litigation support. This individual will provide administrative support to attorneys, manage legal documentation, assist with deadlines and filings, and help maintain smooth daily operations within a fast-paced legal environment.

The ideal candidate will have experience handling litigation documents, court filings, legal correspondence, and attorney support while demonstrating strong organizational skills, attention to detail, and the ability to prioritize competing deadlines.

Key Responsibilities:

• Support attorneys with day-to-day administrative and litigation-related tasks
• Prepare, format, and manage legal documents, pleadings, correspondence, and internal materials
• Assist with court filings and tracking important deadlines
• Maintain attorney calendars, coordinate meetings, and manage scheduling needs
• Monitor incoming communications and provide proactive follow-up when needed
• Organize and maintain electronic files, records, and case documentation
• Assist with settlement-related administrative tasks, including learning basic calculations, fee breakdowns, and distribution processes
• Communicate professionally with clients, vendors, attorneys, and internal staff
• Utilize legal software systems and Microsoft Office tools to support workflow and document management

Qualifications:

• 3+ years of legal assistant experience within a law firm environment; 5+ years preferred
• Experience supporting litigation matters and working with legal documents, pleadings, and filings
• Ability to discuss prior litigation experience and describe involvement in case support
• Experience managing calendars, deadlines, and legal scheduling requirements
• Familiarity with legal software such as Law Toolbox or similar deadline management tools
• Experience with document management systems such as NetDocuments, Centerbase, or similar platforms
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Associate degree or college education preferred; equivalent legal experience will be considered

Additional Details:

• Direct hire opportunity
• Fully onsite position (Monday-Friday, 8:00 AM - 5:00 PM)
• Support a small attorney team with a collaborative working style
• Opportunity to become a well-rounded contributor across multiple areas of legal operations
• Ideal candidate is looking for long-term growth and enjoys being a dependable resource for a legal team
• Interview process includes conversations with firm leadership and attorneys

Perks:

• Work with a close-knit team in a professional but approachable environment
• Exposure to a variety of litigation matters and responsibilities
• Support a smaller attorney group compared to larger firms
• Consistent workload with a focus on organization and efficiency
• Opportunity to make a meaningful impact within the firm

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.