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Legal Office Assistant Jobs (NOW HIRING)

nLeague Services Inc

Legal Assistant

Indianapolis, IN · On-site

Job Duties: * Assist the Legal Counsel in Department litigation. * Conduct research on legal issues ... Act as a liaison with the Attorney General's Office as it pertains to ongoing Department ...

Kelly Services

Legal Office Clerk

Phoenix, AZ · On-site

Legal Office Clerk (Legal Assistant II) Location: Phoenix, AZ Duration: 4 months - Temp to Hire Application Deadline: 07/22/2026 Key Responsibilities: * Support legal operations within the Office of ...

Driscoll Sheedy, P.A.

Be Seen First

Legal Office Manager

Charlotte, NC · On-site

$45K - $77K/yr

Legal Assistant / Office Manager This role involves managing administrative and legal support functions, overseeing daily office operations, and assisting with case management. It's an exciting ...

NYC Criminal Justice Agency

Office Assistant

Corona, NY · On-site

$17.75 - $23.25/hr

Office Assistant Join our team of professionals seeking to improve the experience of justice ... Experience in a mental health clinic, legal office, or nonprofit organization preferred.

Confidential

Receptionist - Legal Office

Mobile, AL · On-site

$28K - $30K/yr

Legal Office seeks Full-time Receptionist Requirements: Must have excellent communication skills ... Schedule appointments, meetings, and assist new clients with intake materials. * Manage and ...

SLR Search

Legal Assistant

Philadelphia, PA · Hybrid

$21 - $26/hr

... progressive office environment -- Direct exposure to top-tier immigration advocates Legal Assistant Qualifications -- Full verbal and written fluency in Russian and English. -- Experience in a ...

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Legal Office Assistant information

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How much do legal office assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for legal office assistant in the United States is $21.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $23.32 per hour, depending on experience, location, and employer.

What is the difference between Legal Office Assistant vs Legal Secretary?

AspectLegal Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer certificationHigh school diploma; often some legal secretarial training or certification
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
Primary ResponsibilitiesAdministrative support, document management, schedulingDrafting legal documents, managing correspondence, calendar management
Common UsageGeneral administrative tasks in legal settingsSpecialized legal document preparation and secretarial duties

Legal Office Assistants and Legal Secretaries often work in similar environments and share some administrative skills. However, Legal Secretaries typically handle more specialized legal document tasks and have more specific secretarial training, making their roles distinct within legal support staff.

What are common challenges faced by legal office assistants when managing case files and legal documents?

Legal Office Assistants often work with a high volume of sensitive documents that require strict attention to detail and organization. One of the main challenges is ensuring that all files are accurately labeled, securely stored, and easily retrievable for attorneys and paralegals, especially when dealing with tight deadlines. Additionally, maintaining confidentiality and complying with legal procedures can be demanding, so strong time management and communication skills are essential to avoid errors and ensure smooth workflow in a fast-paced legal environment.

What is a legal office assistant?

Legal Office Assistants are administrative professionals who support lawyers and legal teams by performing a variety of clerical and organizational tasks. Their duties often include preparing legal documents, managing case files, scheduling appointments, and handling correspondence. They play a crucial role in ensuring that law offices run smoothly by keeping records organized and making sure deadlines are met. Legal Office Assistants may also interact with clients, courts, and other legal professionals to facilitate communication and paperwork.

What skills and qualifications are needed to be a legal office assistant?

To thrive as a Legal Office Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of legal terminology, often supported by a certificate or associate degree in legal studies. Familiarity with legal management software, document preparation tools, and office systems such as Microsoft Office is typically required. Excellent communication, discretion, and time management are soft skills that help you build trust and efficiently support legal teams. These abilities are crucial for maintaining accurate records, ensuring smooth office operations, and upholding confidentiality in a legal environment.
More about Legal Office Assistant jobs
What cities are hiring for Legal Office Assistant jobs? Cities with the most Legal Office Assistant job openings:
What are the most commonly searched types of Legal Office jobs? The most popular types of Legal Office jobs are:
What states have the most Legal Office Assistant jobs? States with the most job openings for Legal Office Assistant jobs include:
What job categories do people searching Legal Office Assistant jobs look for? The top searched job categories for Legal Office Assistant jobs are:
Legal Office Assistant jobs near you
Infographic showing various Legal Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, 1% Temporary, and 3% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $45,001 per year, or $21.6 per hour.

Legal Office Specialist

City of Santa Clara, CA

Santa Clara, CA • On-site

$93K - $119K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 26 days ago

Job description

Salary : $93,902.28 - $119,658.60 Annually
Location : 1500 Warburton Ave., Santa Clara, CA
Job Type: Full-Time
Job Number: 38-26-519
Department: City Attorney's Office
Opening Date: 07/13/2026
Closing Date: 8/13/2026 4:00 PM Pacific
FLSA: Non-Exempt
Bargaining Unit: 5
Weighting Plan: 100% Written
Description
The Department:
The responsibilities of the City Attorney's Office consist of representing and advising the City Council and all City officers in all matters of law pertaining to their offices, representing and appearing on behalf of the City in all legal actions or proceedings, providing the City Council with information and advice regarding ongoing litigation and legislation affecting the City, and staffing City Council meetings and City boards and commission meetings as necessary. The City Attorney's Office provides legal advice and support on matters initiated by the City Council, City Manager's Office, and City departments, including review and negotiation of contracts, leases, licenses, policies, and Public Records Act requests responses.
The Office consists of eight attorneys and a Risk Manager, who are supported by a full-time Legal Executive Assistant and Legal Office Specialist, as well as a part-time Office Assistant.
The Position:
The Legal Office Specialist is a confidential clerical classification assigned to the City Attorney's Office. This classification supports the work of the City Attorney and other Attorneys and staff members in the City Attorney's Office. An incumbent in this classification is expected to possess considerable expertise in legal procedures, confidentiality, and must exercise considerable tact, discretion, and sound independent judgment in the performance of duties with a relatively high consequence of error. Performs related duties as assigned.
Additional Information:
Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and 2) Resume. Incomplete applications will not be considered.
Application packets may be submitted online through the "Apply Now" feature on the job announcement at Applications must be submitted by the filing deadline of August 13 at 4:00 PM.
THIS RECRUITMENT MAY BE USED TO FILL MULTIPLE POSITIONS IN THIS, OR OTHER DIVISIONS OR DEPARTMENTS BESIDES THE POSITIONS LISTED ABOVE. IF YOU ARE INTERESTED IN EMPLOYMENT IN THIS CLASSIFICATION, YOU SHOULD APPLY TO ENSURE YOU ARE CONSIDERED FOR ADDITIONAL OPPORTUNITIES THAT MAY UTILIZE THE APPLICANTS FROM THIS RECRUITMENT.MEETING THE MINIMUM QUALIFICATIONS DOES NOT GUARANTEE ADMITTANCE INTO THE EXAMINATION PROCESS. ONLY THE MOST QUALIFIED CANDIDATES WHO DEMONSTRATE THE BEST COMBINATION OF QUALIFICATIONS IN RELATION TO THE REQUIREMENTS AND DUTIES OF THE POSITION WILL BE INVITED TO TEST OR INTERVIEW. APPLICANTS WILL BE CONSIDERED FOR POSITIONS ADHERING TO ALL APPLICABLE CITY POLICIES, INCLUDING BUT NOT LIMITED TO CMD 033- EMPLOYMENT OF RELATIVES.
The annual salary range for this position is $93,902.28 - $119,658.60. This position may be filled at or near the minimum of the salary range.
Minimum Qualifications
EDUCATION AND EXPERIENCE
Minimum Education Requirements:
  • Graduation from high school or possession of a GED

Minimum Experience Requirements:
  • Three (3) years of legal office support experience involving customer service, legal secretarial support services, and computer usage

Acceptable Substitution:
None.
License/Certifications:
None.
Desirable Qualifications:
  • Two (2) or more additional years of legal office support experience involving litigation support and records management
  • Public sector legal support experience is highly desirable

Other Requirements:
  • Must be able to perform the essential functions of the job assignment.

Follow this link to view the entire Class Specification, which includes more information on Typical Duties and Knowledge, Skills, and Abilities.
Candidates must attain a passing score on each phase of the examination process to qualify for the Eligible List. A department interview may be required prior to appointment.
Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications/transfers for H1B or any other type of visa which requires an employer application.
VETERAN'S PREFERENCE POINTS: This position qualifies for Veteran's Preference Points. Applicants who have separated from service (Active Duty Status) must submit proof of honorable discharge (Form DD214) with their application at time of filing or will be ineligible to have points added to their final score.
The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or
City of Santa Clara Benefit Summary Overview for Bargaining Unit #5, 7, & 8
Employees Association
This summary provides a brief overview of the City of Santa Clara's benefits available to Bargaining Unit #5, 7, & 8 employees in 2026. In the event of any conflict between the information in this summary and the applicable official plan documents, City Manager's Directives (CMDs), Personnel and Salary Resolution, or Memorandum of Understanding (MOU), the applicable official plan documents, CMDs, Personnel and Salary Resolution, or MOU will prevail over this summary. Benefits are subject to change.
Retirement:
  • Membership in the California Public Employees Retirement System (CalPERS)
    • Classic Employees: 2.7% @ age 55 formula - employee pays 8.00% of gross pay, minus $61 bi-weekly
    • New Employees: 2.0% @ age 62 formula - employee pays 7.00% of gross pay
  • Medicare and Social Security (FICA)
    • Employee pays 6.20% up to $11,439 (Social Security) and 1.45% (Medicare) of gross pay
Health Insurance:
  • The City contributes up to 100% of the premium of the Kaiser (Region 1) plan for Employee Only and Employee + 1 Dependent plans, and up to 90% of the premium of the Kaiser (Region 1) plan of the Employee + 2 or More Dependents plan
  • Employees electing health coverage with premiums above the City health contribution will pay additional premium costs from salary on a pre-tax basis
  • No cash difference is paid if an employee elects a plan cheaper than the max City contribution
  • To be eligible for the City's contribution toward health, employees must be on a paid status for at least 80 hours in the month prior to the month of coverage
  • The City's contribution is prorated based on scheduled hours for part time employees
  • Coverage is effective as early as the first day of the month after date of hire
  • Employees hired on or after 1/1/2022 who opt-out of City-offered health insurance and provide annual attestation and acceptable proof of alternative required coverage for themselves and their tax family, if applicable, are eligible for a cash-in-lieu amount of $250/month. Contact Human Resources for more details
Dental Insurance:
  • Choice of two Delta Dental plans; enrollment is mandatory
  • City pays lowest cost employee only plan; additional cost is paid by employee
  • Coverage is effective as early as the first day of the month after date of hire
Vision Insurance:
  • Choice of two VSP plans
  • City pays lowest cost employee only plan; additional cost is paid by employee
  • Coverage is effective as early as the first day of the month after date of hire
Voluntary Employee Beneficiary Association (VEBA):
  • City contributes $50.00 a month toward employee's VEBA account
  • Account funds may be used to pay for qualified medical expenses after separation from the City and after age 50 (pre-tax)
Life Insurance:
  • City pays for $15,000 of Basic Life Insurance coverage
  • Coverage is effective the first of the month after one calendar month of employment
  • Additional optional insurance may be purchased by the employee for the employee, spouse, domestic partner, and/or dependent children
State Disability Insurance (SDI):
  • Employee pays 1.3% of gross pay (includes Paid Family Leave)
  • 7 day waiting period. Weekly paid leave for absences due to non-work related injuries/illnesses. Benefit is based on past earnings. Refer to edd.ca.gov for more information
Paid Family Leave (PFL):
  • Up to 8 weeks of benefits within a 12-month period to care for a family member or to bond with a new child
  • No waiting period. Weekly paid leave benefit. Benefit is based on past earnings. Refer to edd.ca.gov for more information

Long Term Disability (LTD) Insurance:
  • Benefit is 2/3 of basic wage up to $7,500; max of $5,000/month
  • City pays $.558/$100 of insured earnings
  • 30 calendar day waiting period
  • Coverage is effective the first of the month after one calendar month of employment
Deferred Compensation:
  • Voluntary plan through Nationwide Retirement Solutions
  • Employee may contribute up to the lesser of the IRS maximum or 100% of gross compensation into a pre-tax 457(b) account or a post-tax Roth 457(b) account (or a combination of the two accounts) subject to IRS rules
Flexible Spending Account (IRS Section 125 Plan):
  • Employee may contribute up to $3,400 per year in pre-tax dollars to a health care spending account
  • Employee may contribute up to $7,500 per year in pre-tax dollars to a dependent care spending account
  • Employee may contribute up to $340 per month in pre-tax dollars to a commuter benefit plan
Vacation:
  • Vacation is accrued bi-weekly, cannot use vacation during first 6 months of City service
    • For 1 - 4 years of service: 10 days (80 hours)/year
    • For 5 - 9 years of service: 15 days (120 hours)/year
    • For 10 - 15 years of service: 21 days (168 hours)/year
    • For 16 - 20 years of service: 22 days (176 hours)/year
    • For 21+ years of service: 24 days (192 hours)/year
  • Maximum vacation accrual is 420 hours
  • Once per year, employees can elect to convert up to 40 hours of accrued vacation to cash to be paid out the following calendar year
Sick Leave:
  • Sick leave is accrued bi-weekly for equivalent of 96 hours per calendar year with no maximum accrual
    • Up to 48 hours/year of accumulated sick leave may be used for family illness
    • Up to 40 hours/year of accumulated sick leave may be used for personal leave
  • Employee may convert sick leave to vacation once per calendar year (annual maximum conversion is 96 hours sick to 48 hours vacation)
  • Partial sick leave payoff provision on retirement depending on years of service
Non-Management Leave:
  • 40hours of non-management leave credited to employees each January 1st
    • New employees hired between January 1st and June 30th receive 40 hours of non-management leave their first year
    • New employees hired between July 1st and December 31st receive 20 hours of non-management leave their first year
    • Unused non-management leave may not be carried over from one calendar year to the next
Compensatory Time Off (CTO):
  • Employees may accrue CTO in lieu of overtime hours (maximum accrual is set by department)
  • 16 hours of CTO is credited to employees each January 1st (prorated if hired after January 1st)
Holidays:
  • Seventeen paid eight-hour holidays per year (13 & 4 holidays between 12/25 to 1/1 of following year)

Reimbursements/Allowances (for specific classifications):
  • Raingear: $150 per fiscal year for eligible classifications
  • Safety Boots: $275 per fiscal year for eligible classifications
  • Walking Shoes: $120 per fiscal year for eligible classifications (See MOU for details)
  • Tools: $500 per fiscal year reimbursement for Auto Foreperson classification
  • Phone allowance of $80/month for Senior Key Customer Representative(s) and Key Customer Representative(s) job classifications
Bilingual Pay:
  • Certified bilingual employees are eligible for $55/bi-weekly bilingual pay
Night Differential Pay:
  • Librarians and library support employees whose regular assignments are to City libraries are eligible for 5.0% night differential pay for all hours worked between 5:30 p.m. and 6:30 a.m. so long as they work a minimum of 2 consecutive hours between 5:30 p.m. and 6:30 a.m.
  • All other employees are eligible for 5.0% night differential pay for all hours worked between 6:00 p.m. and 8:00 a.m. so long as they work a minimum of 2 consecutive hours between 6:00 p.m. and 8:00 a.m.
Standby Pay:
  • Employees in the classification of Electric Utility Programmer Analyst, Electric Utility Network Administrator, and Senior Energy Systems Ana

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