Legal Document Coding Jobs in New York (NOW HIRING)

Job Type: Full time

Job description :

We are New York based eDiscovery, paper production, and digital forensics firm serving law firms and corporate legal departments. We're looking for a detail-oriented Scan Operator to join our document production team, responsible for converting physical documents into high-quality digital images that meet strict litigation and discovery standards.

Responsibilities :

• Operate high-volume production scanners (e.g., Kodak, Fujitsu, or Canon document scanners) to digitize legal documents, contracts, medical records, and other case materials.

• Prepare physical documents for scanning, including removing staples/clips, repairing damaged pages, and organizing documents in proper sequence.

• Apply Bates numbering, endorsements, and stamps according to client specifications

• Perform quality control checks on scanned images to ensure legibility, correct page order, and completeness.

• Index and organize digital files according to project-specific naming conventions and load file requirements.

• Operate OCR (optical character recognition) software to convert scanned images into searchable text.

• Maintain strict chain-of-custody protocols for confidential and privileged materials.

• Troubleshoot basic scanner hardware/software issues and escalate as needed.

• Meet daily production quotas and tight case deadlines without sacrificing accuracy.

• Handle sensitive, confidential, and privileged legal documents with discretion.

Required :

• High school diploma or equivalent required; some college coursework a plus.

• 1+ years of experience operating production/high-volume scanners (litigation support, legal, or records management environment preferred).

• Familiarity with Bates numbering, document coding, or legal document handling.

• Basic proficiency with document management or eDiscovery platforms (e.g., Relativity) a plus, but not required.

• Strong attention to detail and ability to catch errors in fast-paced conditions.

• Comfortable with repetitive physical tasks (standing, lifting boxes of documents up to 25-30 lbs).

• Reliable, punctual, and able to work on-site in NYC.

• Ability to maintain confidentiality with sensitive legal and personal information.

• Basic computer literacy (file management, data entry).

  Nice to Have :

• Experience with imaging/scanning software (Kofax, ABBYY, or similar)

• Prior experience in a law firm, court reporting agency, or eDiscovery vendor environment

• Familiarity with load file creation (Concordance, Opticon)

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.