Legal Case Assistant Jobs in Colorado (NOW HIRING)

Department Information This position is open only to Colorado state residents. Find a rewarding career making a difference: Join the Office of the Attorney General. The Natural Resources and Environment Section is seeking an experienced Administrative Assistant to provide vital administrative and legal support to the attorneys and professional staff in our Energy Unit.

This position offers the opportunity to contribute to important legal work involving Colorado's natural resources, environment, and energy while gaining valuable experience in a fast-paced legal environment. In this role, you will help keep legal matters moving forward by coordinating case-related activities, preparing and processing legal documents, managing deadlines and schedules, and communicating with client agencies and other stakeholders. Our ideal candidate is detail-oriented, organized, adaptable, and enthusiastic about learning new skills.

If you enjoy supporting a collaborative team, can effectively manage competing priorities, take pride in producing accurate and timely work, and want to contribute to meaningful public service, we invite you to apply. WHO WE ARE The Office of the Attorney General/Department of Law is the "People's Lawyer." The Attorney General, Phil Weiser, was elected by the people of Colorado and is the State's chief lawyer and law enforcement official. Our vision for the Department of Law is: "Together, we serve Colorado and its people, advancing the rule of law, protecting our democracy and promoting justice for all." Our core values and commitment to diversity, equity, and inclusion, drive our actions and demonstrate our focus on being principled public servants who are innovative and better together

Learn more about the Colorado Attorney General's Office here. Description of Job WHAT YOU WILL DO The Administrative Assistant II provides administrative and legal support services to attorneys and legal assistants and the Energy unit within the Natural Resources and Environment Section. The position serves as a primary administrative point of contact for client agencies, court or administrative personnel, and the public by coordinating legal support services, routing inquiries, and ensuring urgent legal matters are promptly directed to the appropriate attorney or legal assistant.

Prepares, proofreads, process legal documents, correspondence, reports, court filings, and other work products; manages legal filing and records throughout the case lifecycle; maintains attorney calendars docketing; coordinates trial and litigation support activities; and ensures legal documents and case information are accurately maintained in accordance with court rules, Section policies and record management requirement. Primary duties and responsibilities include, but are not limited to the following: Legal Document Preparation and Case Administration Prepare, proofread, edit, format, finalize, and distribute correspondence, pleadings, motions, reports, memoranda, exhibits, and other legal documents in accordance with applicable court rules, filing requirements, Department standards, and attorney deadlines. Coordinate the preparation of court filings by assembling, organizing, labeling, and reviewing pleadings, exhibits, and supporting documentation for completeness, accuracy, and compliance with court requirements.

Utilize Microsoft Office and other legal and case management applications to prepare, edit, format, and maintain legal documents, reports, spreadsheets, presentations, and correspondence. Open, maintain, organize, and close legal case files by obtaining required information and documentation from client agencies, entering case information into case management systems, maintaining electronic and physical records, and preparing files for archiving in accordance with records retention requirements. Monitor case documentation and administrative activities to ensure legal records are complete, accurately maintained, and readily accessible throughout the litigation process.

Coordinate with attorneys, legal assistants, client agencies, courts, and other stakeholders to obtain information, process legal documents, and support the timely progression of assigned cases. Communications, Docketing, and Case Coordination Serve as the primary administrative point of contact for attorneys, legal assistants, client agencies, courts, administrative agencies, the public, and other Department work units by receiving, screening, routing, and responding to inquiries as appropriate. Coordinate the flow of information related to legal matters by communicating through telephone, email, correspondence, electronic filing systems, and other communication methods.

Maintain attorney calendars, docketing systems, court appearances, filing deadlines, hearings, conferences, and other litigation schedules to ensure timely completion of legal work. Monitor court notices, correspondence, and case-related communications to identify deadlines, required actions, and scheduling changes, and promptly notify attorneys and legal staff. Provide administrative guidance to work unit members regarding established court filing procedures, docketing practices, and internal administrative processes.

Maintain the confidentiality of privileged, sensitive, and protected legal information in accordance with applicable laws, court rules, Section policies, and records management requirements. Meeting Preparation Coordinate attorney and legal assistant calendars by scheduling hearings, meetings, depositions, conference calls, and other litigation-related events while resolving scheduling conflicts and ensuring deadlines and commitments are accurately maintained. Coordinate conference room reservations, virtual meeting arrangements, and technology requests by working with the Department's Information Technology (IT) staff to ensure meeting spaces and equipment are available and functioning properly.

Prepare meeting materials, agendas, exhibits, handouts, and other supporting documents as requested to facilitate meetings, hearings, and litigation activities. Coordinate visitor access by preparing visitor notifications, communicating with building security and reception staff, greeting visitors, and escorting them to the appropriate meeting location. Provide administrative assistance to attorneys and legal assistants regarding Microsoft Office applications and office technology by resolving routine issues and coordinating technical support when needed.

Mail Distribution Review incoming mail, electronic correspondence, court notices, legal filings, and other documents to determine the appropriate recipient. Distribute confidential and privileged information in accordance with Section policies, records management requirements, and applicable confidentiality standards. This recruitment may be used to fill other similar positions within the Natural Resources and Environment Section at the Department of Law.

Salary note: Although a salary range is listed, salary will be set commensurate with the successful candidate's qualifications and in compliance with the Equal Pay for Equal Work Act. Salary will be paid on a biweekly basis. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights WHAT WE ARE LOOKING FOR Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description: G3A3XX Administrative Assistant ii Minimum Qualifications and Substitutions: Please document all relevant experience in detail on your application. Experience will not be inferred or assumed. Any part-time experience listed will be prorated.

Experience Only: Minimum qualifications are: Two years professional experience providing administrative or clerical support in a professional office setting as the primary function of the job. OR 30 semester hours (or equivalent) of college or university coursework from an accredited institution may substitute for one year of the required experience. Qualified applicants must have at least one year of professional experience providing administrative or clerical support in a professional office setting.

If you are qualifying under the Education and Experience option listed above, you must submit a copy of your transcripts at the time of application. Unofficial transcripts are acceptable. Note: Candidates possessing a foreign degree must submit a translation (evaluation) of their degree from an accredited institution, such as The National Association of Credential Evaluations Services in order to be given credit for the degree.

Required Competencies: Proficiency with Microsoft Office Suite Effective oral and written communication with internal and external customers Strong attention to detail and organization skill Preferred Qualifications: In addition to the minimum qualifications, if you possess any of the following specifically include the details on your application. This information will be used to assess your qualifications and may be used to determine a top group of applicants. Professional experience providing administrative support in a legal, government, regulatory, or similarly complex professional office environment Willingness to learn new processes and develop new skills (including developing knowledge and skill of qualifications listed here) Strong communication skills Experience with the E-filing process Experience working in a natural resource setting Experience using SharePoint and Salesforce Experience working with document management systems, case management systems, and document review systems Experience with MS products Experience using ProLaw Strong technical acumen Conditions of Employment: Applicants must pass a thorough background investigation prior to appointment.

Work schedule is Monday through Friday, from 8 am to 5 pm. Flexible work arrangement is an option; this position requires work to be performed in office three days per week with one Friday per month. Colorado Department of Law participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S

HOW TO APPLY Applicants must establish an account with governmentjobs.com and complete the online application. Required Application Materials: Applicant may redact information that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution. A completed State of Colorado Application: Applicants are responsible for ensuring that the application provided is fully completed and clearly describes their education, training and experience as it relates to this position

Applications left blank or marked "See Resume" will not be considered. Current Resume: A detailed resume outlining your background, skills and experiences including previously held positions and academic background, is required at the time of application. This document will be used to assess candidates during the comparative analysis process.

Cover Letter: A detailed cover letter stating why you are interested in this position and what skills you possess that would make you a strong applicant for this position. This document will be used to assess candidates during the comparative analysis process. .

Veteran's Preference: In order to be considered for veteran's preference you must attach a copy of your DD214 forms as well as any documentation required to prove disability or marital status. Your application will be reviewed by a qualified Human Resources Specialist to determine if you meet the minimum qualifications for this position. If your application does not demonstrate that you meet the minimum requirements, you will be notified that you will not proceed in the selection process for this position.

If your application is rejected and you have questions, you may contact Mercedes Chansisourath at mercedes.chansisourath@coag.gov. The Office of the Attorney General offers challenging, interesting, and meaningful work. We are an equal opportunity employer and believe that a diverse workforce adds quality and perspective to the services we provide to the public

Candidates with diverse qualities and backgrounds are encouraged to apply. Assessment Information: Colorado Revised Statutes require that all state employees be hired and promoted through comparative analysis of merit and fitness. Upon meeting the minimum qualifications, the next phase of the process is typically a structured application/resume review by a panel of subject matter experts against the job duties and/or preferred qualifications in this job announcement to determine technical competence, depth and breadth of experience and potential job fit.

Technical Competence - Technical experience as it relates to the duties outlined in this job announcement. Depth and Breadth of Experience - Experience that covers multiple areas outlined in this job announcement and demonstrates the level of responsibility assigned. Job Fit - Experience will be evaluated to determine how well experience aligns with and meets the business needs of this position.

Current experience is preferred. It is imperative that the "Work Experience" section of your application is complete and specifically addresses your qualifications, experience, work product, and accomplishments as they relate to the Description of the Job, Minimum Qualifications, and Preferred Qualifications as listed above. Failure to include adequate information or follow instructions by the closing date may result in your application not being accepted and/or may affect your inclusion in the final pool of eligible applicants as the materials may be used to identify a top group for additional assessment or establish an eligible list for referral to the hiring manager for final consideration.

Appeal Rights: An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director. As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director. Review of the completed, signed, and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative.

This form must be completed and delivered to the State Personnel Board by email at dpa_state.personnelboard@state.co.us within ten (10) calendar days from your receipt of notice or acknowledgment of the Department's action. For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Proced...