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Legal Administration Assistant Jobs in Stuart, FL

DH Pace

Estimator

Port Saint Lucie, FL

... administration, assistant, billing/payroll, or construction. Job Responsibilities: * Review ... the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) DH Pace is an Equal ...

DH Pace

Estimator

Port Saint Lucie, FL

... administration, assistant, billing/payroll, or construction. Job Responsibilities: * Review ... the contractor's legal duty to furnish information. 41 CFR 60-1.35(c) DH Pace is an Equal ...

The Gigele Law Firm

Be Seen First

Receptionist / Administrative Assistant

Stuart, FL · On-site

$17 - $20/hr

Support the legal team with administrative tasks including data entry, document preparation, filing ... trust administration, guardianship, estate and fiduciary litigation, and related matters. Our ...

New

Florida Cancer Specialist

Medical Assistant

Stuart, FL · On-site

$15.75 - $20/hr

... and legal insurance. A LITTLE BIT ABOUT FCS Since 1984, Florida Cancer Specialists & Research ... Click HERE to access the Florida Agency for Healthcare Administration

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All JobsLegal Administration JobsLegal Administration Assistant JobsLegal Administration Assistant Jobs in Stuart, FL

Legal Administration Assistant information

See Stuart, FL salary details

$23.8K

$42.6K

$65.3K

How much do legal administration assistant jobs pay per year?

As of Aug 30, 2026, the average yearly pay for legal administration assistant in Stuart, FL is $42,560.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,500.00 and $48,500.00 per year, depending on experience, location, and employer.

What is a legal administration assistant?

Legal Administration Assistants are professionals who provide administrative and clerical support to lawyers, legal executives, or legal departments. Their responsibilities typically include managing correspondence, scheduling appointments, organizing legal documents, preparing court forms, and maintaining files. They play a crucial role in ensuring the smooth operation of a legal office or department, allowing legal professionals to focus on more complex legal matters. Legal Administration Assistants require strong organizational skills, attention to detail, and a good understanding of legal terminology and procedures.

What skills and qualifications are needed to be a legal administration assistant?

To thrive as a Legal Administration Assistant, you need strong organizational abilities, attention to detail, and a solid understanding of legal terminology, often supported by a diploma or certificate in legal administration. Familiarity with legal case management software, document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, discretion, and time management skills help you effectively support attorneys and maintain client confidentiality. These skills and qualifications ensure efficient office operations, accurate legal documentation, and reliable administrative support in a legal environment.

What are common challenges faced by legal administration assistants, and how can I prepare for them?

Legal Administration Assistants often manage a high volume of documentation and must ensure accuracy and confidentiality at all times. Balancing multiple deadlines, handling last-minute requests, and maintaining meticulous organizational systems are common challenges. To prepare, develop strong time-management skills, become proficient with legal document management software, and familiarize yourself with relevant legal terminology. Building effective communication with attorneys and other staff will also help you navigate the fast-paced, detail-oriented environment typical of legal offices.

What is the difference between Legal Administration Assistant vs Paralegal?

AspectLegal Administration AssistantParalegal
CredentialsHigh school diploma or equivalent; some roles may require legal secretary certificationAssociate's degree or paralegal certificate
Work EnvironmentLaw firms, corporate legal departments, government agenciesLaw firms, legal departments, courts
ResponsibilitiesAdministrative support, document management, schedulingLegal research, drafting documents, assisting attorneys

The Legal Administration Assistant primarily handles administrative tasks within legal settings, focusing on organization and support functions. Paralegals perform more substantive legal work, including research and document preparation. While both roles support legal professionals, paralegals typically require more specialized legal training and perform more complex tasks.

How to become a legal administration assistant?

To become a legal administration assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with postsecondary education or certifications in office administration or legal support. Gaining experience with legal documents, case management software, and understanding legal procedures can improve job prospects.

Is a legal administration assistant a good job?

A legal administration assistant is a valuable support role in legal offices, involving tasks such as document management, scheduling, and client communication. It offers opportunities for skill development, familiarity with legal procedures, and can serve as a stepping stone to more advanced legal careers.

What are popular job titles related to Legal Administration Assistant jobs in Stuart, FL?

For Legal Administration Assistant jobs in Stuart, FL, the most frequently searched job titles are:

What job categories do people searching Legal Administration Assistant jobs in Stuart, FL look for?

The top searched job categories for Legal Administration Assistant jobs in Stuart, FL are:

What cities near Stuart, FL are hiring for Legal Administration Assistant jobs?

Cities near Stuart, FL with the most Legal Administration Assistant job openings:

Legal Administration Assistant jobs near you

Assistant Contracts Administrator

Stuart, FL • On-site

Continental Shelf Associates Inc
Environmental Consulting Services • 51 - 200 employees
Learn more about Continental Shelf Associates Incexternal

Full-time

Posted 9 days ago

Job description

Position Overview
CSA Ocean Sciences Inc. is seeking a sophisticated, highly organized Assistant Contracts Administrator to join our corporate headquarters in Stuart, FL. Operating in close partnership with the Lead Contracts Administrator and the Proposal Team, this critical, office-based role will be responsible for daily contract administration, compliance monitoring, and commercial insurance tracking. The successful candidate will serve as a vital operational bridge between project managers, finance personnel, business development, and executive leadership to protect corporate assets and ensure seamless project execution.

 

Core Responsibilities

  • Contractual Oversight: Support the review, routing, and execution of contracts, task orders, subcontracts, amendments, non-disclosure agreements (NDAs), and equipment rentals.
  • Risk & Compliance Management: Facilitate the issuance and receipt of Certificates of Insurance (COIs), maintain geographic tax requirement databases, and support of anti-bribery/anti-corruption policies.
  • Project Lifecycle Coordination: Coordinate project startup activities, track client contract modifications, manage funding adjustments, and assist with subcontractor onboarding.
  • Data & Template Control: Maintain digital document repositories, track option periods/expiration dates, and update standard commercial templates.

 

Required Qualifications & Experience

  • Education: Associate or bachelor’s degree in business administration, Finance, Legal Studies, Project Management, or a related discipline.
  • Experience: Minimum of two (2) years of professional experience supporting contract administration, procurement, legal administration, or project coordination.
  • Technical Mastery: Advanced proficiency in Microsoft Office Suite, specifically Word, Excel, Outlook, Teams, and SharePoint.
  • Core Competencies: Exceptional attention to detail, strict adherence to business confidentiality, and a proven ability to manage multiple high-priority deadlines independently.
  • Credentials: Possession of a valid U.S. Driver's License.

 

Preferred Background

  • Exposure to government contracts, IDIQ mechanisms, task orders, or commercial agreements.
  • Knowledge of commercial insurance, with an emphasis on the maritime industry 
  • Industry experience within marine science, offshore energy, environmental consulting, or engineering firms.
  • Familiarity with enterprise software platforms such as Deltek, Acumatica, Salesforce, or Microsoft Dynamics.


CSA Ocean Sciences Inc. is an Equal Employment Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, or disabled status. EOE/Vet/Disability.

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