We are looking for a dependable Administrative Assistant to support daily front-office operations in Illinois. This contract-to-permanent opportunity is ideal for someone who enjoys balancing receptionist duties, customer support, and administrative coordination in an office setting. The person in this role will serve as a key point of contact for visitors, members, and callers while helping maintain accurate records, organized files, and efficient office workflows.
Responsibilities:
• Welcome visitors, provide courteous assistance, and create a positive first impression for the office.
• Manage incoming phone calls, route inquiries to the appropriate staff members, and record messages when needed.
• Receive and process payments, issue receipts, and handle cash transactions accurately, including returning correct change.
• Support members and customers by answering routine questions, directing requests, and delivering attentive service.
• Maintain organized paper and digital records through filing, scanning, and archiving documents.
• Open, sort, and distribute incoming mail to ensure timely delivery within the office.
• Prepare large mailings by printing materials, labeling envelopes, and applying postage using office equipment.
• Assist with general administrative work, including data entry, email correspondence, and appointment scheduling as needed.
The salary range for this position is $21 / hour. Benefits available to contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
• At least 6 years of experience in an administrative assistant or receptionist role.
• High school diploma or equivalent required.
• Background in accounts receivable, cash handling, or cash receipts processing.
• Proficiency with Microsoft Office, including Word, Excel, Access, Outlook, and PowerPoint.
• Strong written and verbal communication skills with a detail-oriented and friendly approach.
• Comfortable using computers and able to learn new or customized software systems quickly.
• Demonstrated attention to detail with the ability to manage multiple tasks throughout the day.
• Customer-focused mindset with strong interpersonal skills and a dependable demeanor.