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Job File Coordinator Jobs in Kankakee, IL (NOW HIRING)

Langara

Administrative Coordinator, STO

Campus, IL · On-site

$34.70 - $48.58/hr

Schedules, prepares agendas and materials, records and files minutes for project and program governance groups, and coordinates STO contributions to College committees, including confidential status ...

Gotion, Inc.

HR Coordinator

Manteno, IL · On-site

$40 - $43/hr

Role Summary The HR Coordinator will provide essential administrative and operational support to ... medical files, and compliance documentation * Update employee information in HRIS under the ...

Gotion

HR Coordinator

Manteno, IL · On-site

$40 - $43/hr

HR Coordinator Manteno, Illinois Gotion Inc. is based in Silicon Valley, CA, currently building a ... medical files, and compliance documentation * Update employee information in HRIS under the ...

University of Utah

PS Study Coordinator

Campus, IL · On-site

Explains and obtains informed consent, medical history and demographics; documents in source file ... Determines length of visits and coordinates related facility and equipment availability. * Reports ...

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Job File Coordinator information

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$13

$21

$34

How much do job file coordinator jobs pay per hour?

As of Aug 28, 2026, the average hourly pay for job file coordinator in Kankakee, IL is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $16.63 and $23.12 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What job categories do people searching Job File Coordinator jobs in Kankakee, IL look for?

The top searched job categories for Job File Coordinator jobs in Kankakee, IL are:

What cities near Kankakee, IL are hiring for Job File Coordinator jobs?

Cities near Kankakee, IL with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Kankakee, IL as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $43,767 per year, or $21 per hour.

Senior Payroll Processing Supervisor

Campus, IL • On-site

Towson University
Colleges, Universities, and Professional Schools • 1 - 5K employees

7.2

Company rating: 7.2 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

386th of 625 rated colleges and universities

People enjoy working here

Good employer

Recommended by students

Learn more about Towson Universityexternal

Full-time

Posted 3 days ago

New

Job description

  • Manage all contingent payment documents to ensure accuate processing and posting.

  • Manage the receipt, verification and data entry to PeopleSoft of all contingent payroll related forms and documents including adjunct faculty contracts, flat rate forms, time sheets and DIAR stipends.

  • Manage the Graduate Assistant and Resident Assistant payment program including data entry of the hire record, payment schedule, and payment set up in PeopleSoft Additional Pay.

  • Manage the set up and maintenance of payment spreadsheets used as control system to track biweekly payments due and process data changes. 

  • Manage the student employee payment program including processing web & paper timesheets, data entry of data changes such as pay rate or approval group, process terminations and assure compliance with FICA tax regulations regarding enrollment status

  •  Manage daily workflow which must be closely monitored to meet strict payroll processing deadline imposed by CPB. Provide staff with payroll training, coaching/couseling, and perform periodic perfomance evaluations.

  • Run payroll processing steps to produce the Gross Pay file processes that ultimately is used to electronically send pay data to Central Payroll Bureau's (CPB) system.  Monitor system output, identify errors, diagnose problems and make appropriate corrections to PeopleSoft to insure accuracy of data and to resolve system-related problems.

  • Update PeopleSoft payroll processing steps for improvements and new business process changes as needed, particularly after major upgrade.

  • Actively participate and function as a subject matter contributor in projects related to payroll, and any integrations with HCM, and Cloud HCM.  Assist with testing for upcoming enhancements that would impact Peoplesoft and the payroll system. 

  • Verify and perform a full analysis of payroll source documents  to assure accurate payment processing.

  • Manage the new electronic file submission process.  Will need to assist with training paysroll staff on new electronic file submission process. Perform a detailed vaildation of all files received from OHR before processing payroll files as well as a troubleshoot and analyze all errors with the electronic file.

  • Serve as the backup for the Regular payroll processing and assume duties of the Asst Payroll Supervisor and Payroll Manager in his/her absence.

  • Serve as PACS Contingent file coordinator.

  • Review all student transactions on the weekly PACS Cont files for accurate transmission to CPB. 

  • Verify Image Now documents and PeopleSoft data entry to the PACS weekly files.

  • Research all errors, rejects, and pending transactions.

  • Work with Payroll Analyst and OTS Developer to resolve all issues, including determining action required of OTS Developer, submitting Tech Tickets, and monitoring outcome.  

  • Mange ImageNow workflow queues for all student transactions; including new hires, pay rate, other changes, and terminations for accurate documentation and processing. Troubleshoot and resolve technical problems and, in conjunction with OTS, test system upgrades.

  • Research problems concerning pay rates, reclassifications, stop payment requests, cancelled checks, overtime calculations, W-2 and W-4 forms and address changes. Manage the process of completing employment verifications and accident reports performed by accounting clerk.

  • Works directly with Financial Aid Director and Federal Work Study (FWS) Administrator to assure that students do not use their FWS award funds until all requirements are satisfied.  This requires running queries, monitoring and communicating results to FWS Administrator and the student's supervisor.

  • Bachelor's degree and three years of related experience.
  • Thorough knowledge of complex and specialized payroll rules. Ability to run and troubleshoot processes and to create queries.
  • Ability to provide excellent customer service and to multi-task.

Preference

  • Previous experience in a Higher Education environment.
  • Supervisory and team-building skills.

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