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Job File Coordinator Jobs in Wisconsin (NOW HIRING)

Quartz

Senior Legal & Compliance Coordinator

Madison, WI · On-site

$72K - $90K/yr

This position independently coordinates regulatory filings, corporate governance activities, contracting processes, audits, vendor management, and other critical legal and compliance functions while ...

Wisconsin

Regulatory Coordinator

Madison, WI · On-site

Regulatory Coordinator Job Summary: The Department of Radiology at the University of Wisconsin ... Maintains complete and accurate regulatory files and records Department: School of Medicine and ...

Compeer Financial

Closing Coordinator

Fond Du Lac, WI · Hybrid

... filings, and other related documents to confirm the organization's collateral lien position ... Coordinates on-site and off-site closings with internal and external clients and executes the ...

Medasource

Clinical Research Coordinator

Waukesha, WI · On-site

$24.25 - $32.25/hr

Create, organize and maintain physical or electronic study files and regulatory binders. * Track ... Experience coordinating participants, research subjects, patients or study visits. * Experience ...

New

Robert W Baird & Co

Project Coordinator

Milwaukee, WI · On-site

The Project Coordinator supports the Corporate Real Estate & Workplace Solutions team by ... Maintain organized project records, folders, and file structures * Prepare project status updates ...

DERSE, Inc.

Experiential Coordinator

Milwaukee, WI · On-site

The Experiential Coordinator supports the planning and execution of proprietary events by assisting ... Maintain accurate job file for all assigned proprietary events as needed by the team. * Collaborate ...

DERSE INC

Experiential Coordinator

Milwaukee, WI

The Experiential Coordinator supports the planning and execution of proprietary events by assisting ... Maintain accurate job file for all assigned proprietary events as needed by the team. * Collaborate ...

DERSE INC

Experiential Coordinator

Milwaukee, WI · On-site

The Experiential Coordinator supports the planning and execution of proprietary events by assisting ... Maintain accurate job file for all assigned proprietary events as needed by the team. * Collaborate ...

Madisoncollege

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

Flad Architects

BIM Coordinator

Madison, WI · Hybrid

Work with project teams to provide BIM support including project model set up, file export, and ... Experience with model coordination and knowledge of general constructability preferred.

Madison College

Financial Aid Coordinator (LTE)

Madison, WI · On-site

$25.21 - $31.51/hr

The Financial Aid Coordinator will be responsible for managing the import and export of ISIRs NSLDS history files, and transfer monitor files. This position may also be responsible for additional ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Wisconsin

Job File Coordinator information

See Wisconsin salary details

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How much do job file coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for job file coordinator in Wisconsin is $22.09, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.28 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Wisconsin?

For Job File Coordinator jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Wisconsin look for?

The top searched job categories for Job File Coordinator jobs in Wisconsin are:

What cities in Wisconsin are hiring for Job File Coordinator jobs?

Cities in Wisconsin with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,952 per year, or $22.1 per hour.

Senior Legal & Compliance Coordinator

Quartz Health Solutions

Madison, WI • On-site, Remote

$72K - $90K/yr

Full-time

Re-posted 10 days ago

Job description

Overview

The Sr. Legal & Compliance Coordinator serves as a trusted partner to the Legal & Compliance team, providing advanced support for complex regulatory and compliance programs. This position independently coordinates regulatory filings, corporate governance activities, contracting processes, audits, vendor management, and other critical legal and compliance functions while supporting organizational and executive-level priorities. 

Benefits: 

  • Diverse, high-impact work across the legal and compliance team 

  • High level of autonomy and ownership 

  • Opportunity to strengthen and evolve compliance practices 

  • Ideal starting pay rate, based on skills and experience: $72,500 - $90,600 + robust total rewards package 

Responsibilities

  • Provide advanced, independent support for complex Legal and Compliance functions, including regulatory filings, corporate governance, contracting, vendor management, audits, and compliance initiatives 

  • Prepare, coordinate, and submit state and federal regulatory, licensure, and corporate filings, ensuring accuracy, timeliness, and compliance with applicable requirements 

  • Serve as a liaison with regulatory agencies, including managing correspondence, responding to inquiries, and monitoring regulatory guidance and updates 

  • Support contract administration activities, including intake, review coordination, routing, execution, storage, and tracking of agreements 

  • Assist with vendor management and onboarding processes, partnering with internal stakeholders to support compliance requirements 

  • Maintain corporate governance records and support Board, committee, shareholder, and affiliate activities, including agendas, minutes, resolutions, bylaws, and other official documents 

  • Develop, organize, and maintain legal and compliance documentation, records, policies, procedures, templates, and intranet resources 

  • Coordinate regulatory and business calendars, track deadlines, and manage reporting requirements across multiple states and lines of business 

  • Support audits, monitoring activities, corrective action plans, compliance reporting, due diligence efforts, and legal or regulatory research 

  • Identify opportunities to improve Legal and Compliance processes, drive operational efficiencies, and support departmental projects and strategic initiatives 

Qualifications

  • Bachelor's degree and 4 years of experience in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • Associate's degree and 7 years of experience in in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • High school equivalency and 10 years of experience in legal administration, compliance, contracting, vendor management, or grant writing in the managed care, health insurance industry, or legal field 

  • Advanced writing and editing skills 

Hardware and equipment will be provided by the company, but candidates must have access to high-speed, non-satellite Internet to successfully work from home.  

We offer an excellent benefit and compensation package, opportunity for career advancement and a professional culture built on the foundations of Respect, Responsibility, Resourcefulness and Relationships. To support a safe work environment, all employment offers are contingent upon successful completion of a pre-employment criminal background check.  

Quartz values and embraces diversity and is proud to be an Equal Employment Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified person with disability. 

Employment Type: FULL_TIME

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