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Job File Coordinator Jobs in Wisconsin (NOW HIRING)

Quartz

Senior Legal & Compliance Coordinator

Madison, WI · Remote

$72K - $90K/yr

This position independently coordinates regulatory filings, corporate governance activities, contracting processes, audits, vendor management, and other critical legal and compliance functions while ...

Quartz

Senior Legal & Compliance Coordinator

Madison, WI · On-site

$72K - $90K/yr

This position independently coordinates regulatory filings, corporate governance activities, contracting processes, audits, vendor management, and other critical legal and compliance functions while ...

Piggly Wiggly Midwest LLC

Scan Coordinator

Monroe, WI

Position Overview The Asst Coord, Scan is responsible for ensuring file integrity throughout the store. This role performs daily/weekly price audits/changes, as well as interacting with vendors and ...

Posted today

C&S Wholesale Grocers

Scan Coordinator

Monroe, WI · On-site

Position OverviewThe Asst Coord, Scan is responsible for ensuring file integrity throughout the store. This role performs daily/weekly price audits/changes, as well as interacting with vendors and ...

Posted today

Piggly Wiggly Midwest LLC

Scan Coordinator

Monroe, WI · On-site

Position OverviewThe Asst Coord, Scan is responsible for ensuring file integrity throughout the store. This role performs daily/weekly price audits/changes, as well as interacting with vendors and ...

New

Gehl Foods LLC

Documentation Coordinator

Germantown, WI · On-site

$25 - $29/hr

Documentation Coordinator Shift/Schedule: Mon - Fri | 1st Shift | 8:00AM - 5:00PM Pay: Base = $25 ... Maintain clean, organized files across SharePoint, TraceGains, and internal systems * Monitor ...

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Job File Coordinator information

See Wisconsin salary details

$14

$22

$36

How much do job file coordinator jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for job file coordinator in Wisconsin is $22.09, according to ZipRecruiter salary data. Most workers in this role earn between $17.45 and $24.28 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Wisconsin? For Job File Coordinator jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Wisconsin look for? The top searched job categories for Job File Coordinator jobs in Wisconsin are:
What cities in Wisconsin are hiring for Job File Coordinator jobs? Cities in Wisconsin with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,952 per year, or $22.1 per hour.

Project Coordinator

Horizon Construction Group

Madison, WI

$26 - $30/hr

Full-time

Posted 29 days ago

Job description

Description

Join Our Team!


Horizon Construction Group is seeking a highly organized and detail-oriented Project Coordinator to support our Construction team. This role plays a critical part in keeping projects running smoothly by coordinating documentation, communication, contracts, and administrative processes from pre-construction through project completion.

If you thrive in a fast-paced environment, enjoy working with multiple stakeholders, and have strong administrative and organizational skills, we'd love to hear from you.

2019 through 2026 Top Workplaces

Horizon Construction Group specializes in the development and construction of multi-family housing as well as master-planned multi-use neighborhoods. Since 1984, our commitment to outstanding performance and integrity, in every aspect of our business, has prevailed.


Position Summary

The Project Coordinator provides administrative support to the construction team while serving as a key communication link between owners, architects, engineers, project managers, superintendents, suppliers, and subcontractors. This position helps ensure projects are completed efficiently, accurately, and in accordance with company standards.


Key Responsibilities
  • Prepare and distribute meeting agendas and meeting minutes
  • Manage project documentation and maintain electronic project files
  • Prepare and route owner contracts and exhibits through DocuSign
  • Issue, track, and maintain subcontracts, purchase orders, and change orders
  • Coordinate the distribution of project drawings, specifications, and updates
  • Maintain subcontractor contact and distribution lists
  • Track and manage insurance compliance for subcontractors
  • Maintain RFI, submittal, and drawing logs within project management software
  • Assist with monthly owner reports and project-specific reporting
  • Coordinate project signage procurement
  • Support project teams with punch lists and closeout documentation
  • Review and follow up on project compliance items
  • Track and file superintendent reports and required project paperwork
  • Recommend workflow and process improvements to enhance project efficiency


Requirements

  • Previous administrative, clerical, or secretarial experience
  • Previous customer service experience
  • Proficiency in Microsoft Word and Excel
  • Strong verbal and written communication skills

Preferred

  • Construction administration experience
  • Experience working with project management software
  • Knowledge of construction documentation and contract processes

What Makes You Successful

  • Detail-oriented with a commitment to accuracy
  • Able to adapt to changing priorities and deadlines
  • Strong interpersonal and communication skills
  • Proactive approach to problem-solving
  • Ability to manage multiple tasks in a fast-paced environment

Physical Requirements

  • Primarily office-based position
  • Frequent use of a computer, phone, and standard office equipment
  • Regular sitting, standing, and movement throughout the office
  • Occasional lifting of up to 25 pounds



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