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Invoicing Associate Jobs in Wisconsin (NOW HIRING)

Willow River CO

Administrative Assistant

Hudson, WI · On-site

$18.50 - $25/hr

... and invoicing. Coordinate with vendors and subcontractors. Perform other administrative duties as assigned. Qualifications: High school diploma or equivalent; associate's or bachelor's degree ...

New

Takkt

AR & Collections Specialist

Milwaukee, WI · Hybrid

$20 - $25.25/hr

Associate degree in Accounting, Finance, Business Administration, or a related field * Experience ... Experience working with customer invoicing portals such as Ariba, IPP, Coupa, or similar platforms

New

Dixon Valve

Customer Service Representative

Pewaukee, WI · On-site

$15.75 - $21.25/hr

... invoicing and basic follow-up * Maintain accurate records, files, and customer data * Assist with special projects and process improvements as needed What We're Looking For: * Associate's degree or ...

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Invoicing Associate information

What is an invoicing associate?

Invoicing Associates are professionals responsible for preparing, processing, and managing invoices for a company or organization. Their main duties include ensuring that billing information is accurate, sending invoices to clients or customers, tracking payments, and resolving any discrepancies related to billing. They often work closely with other departments, such as accounting and sales, to ensure smooth financial transactions. Strong attention to detail, organizational skills, and proficiency with billing software are important for this role.

What are the key skills and qualifications needed to thrive as an invoicing associate, and why are they important?

To thrive as an Invoicing Associate, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is commonly required. Strong organizational skills, effective communication, and the ability to manage time efficiently help you excel in this role. These skills ensure accurate billing, timely payments, and smooth financial operations for the organization.

What are some common challenges faced by invoicing associates, and how can they be effectively managed?

Invoicing Associates often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or internal departments. Staying organized and maintaining clear communication with team members in finance, sales, and customer service can help mitigate these issues. Utilizing robust accounting software and double-checking data entries are also key practices that help Invoicing Associates maintain accuracy and efficiency in their role.

What is the difference between Invoicing Associate vs Accounts Payable Clerk?

AspectInvoicing AssociateAccounts Payable Clerk
Primary RoleProcessing and managing customer invoicesManaging vendor bills and payments
Required SkillsAttention to detail, data entry, basic accountingData entry, invoice processing, vendor communication
Work EnvironmentFinance or accounting departments, office settingFinance or accounting departments, office setting
Common CertificationsNone required, but familiarity with accounting software helpfulNone required, basic accounting knowledge beneficial

Both roles involve financial data entry and processing within the accounting department. The Invoicing Associate focuses on customer invoices, while the Accounts Payable Clerk handles vendor bills. They share similar skills and work environments, making them closely related but distinct in their specific functions.

Is invoicing a hard job?

Invoicing as an associate involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward but requires consistency and organization to ensure timely and correct billing, which may be challenging for some depending on workload and complexity of transactions.

What are the most commonly searched types of Invoicing jobs in Wisconsin?

The most popular types of Invoicing jobs in Wisconsin are:

What cities in Wisconsin are hiring for Invoicing Associate jobs?

Cities in Wisconsin with the most Invoicing Associate job openings:

Invoicing Associate jobs near you

Administrative Assistant

Willow River CO

Hudson, WI • On-site

$18.50 - $25/hr

Other

Posted 3 days ago

New

Job description

Administrative Assistant

The Administrative Assistant will provide comprehensive administrative support to the family owned landscape company. This role involves managing office operations, handling client communications, maintaining records, and assisting with various tasks to ensure efficient business operations. Responsibilities include answering phone calls, responding to emails, and managing correspondence. Strong communication skills over email and on the phone. Maintain and organize company files, records, and databases. Heavy data entry, auditing files, scheduling and invoicing. Coordinate with vendors and subcontractors. Perform other administrative duties as assigned.

Qualifications: High school diploma or equivalent; associate's or bachelor's degree preferred. Previous experience as an administrative assistant or in a similar role. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Excellent communication and interpersonal skills. Strong organizational and time-management abilities. Ability to multitask and prioritize tasks effectively. Knowledge of basic bookkeeping and financial procedures. Familiarity with the landscaping industry is a plus.

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