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Invoicing Assistant Jobs in Hawaii (NOW HIRING)

United Refrigeration Inc.

Counterperson

Honolulu, HI · On-site

Use computer to do invoicing, credits, returns, reclaim, product procurement/replenishment, cash ... Participate in the After Hours Emergency Call rotation to assist customers when the branch is ...

Kauai Mechanical

Project Engineer

Kalaheo, HI

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Robert Half

Staff Accountant

Honolulu, HI · On-site

$70K - $75K/yr

Process funding draw requests, confirm payment accuracy, and prepare timely invoicing for allowable ... Ability to prepare financial reports and assist with budgeting, forecasting, and audit support ...

Kauai Mechanical

Project Engineer

Kilauea, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical, Inc.

Project Engineer

Kapaa, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical

Project Engineer

Waimea, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical, Inc.

Project Engineer

Hanapepe, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical

Project Engineer

Kapaa, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical

Project Engineer

Princeville, HI

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical

Project Engineer

Kekaha, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical, Inc.

Project Engineer

Waimea, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical, Inc.

Project Engineer

Lihue, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical, Inc.

Project Engineer

Kekaha, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

Kauai Mechanical

Project Engineer

Koloa, HI · On-site

Manage project documentation, materials, status monitoring, billing, and invoicing. * Update RFI and submittal logs. * Prepare submittals and close-out documents. * Assist in the creation of ...

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Showing results 21-40

All JobsInvoicing JobsInvoicing Assistant JobsInvoicing Assistant Jobs in Hawaii

Invoicing Assistant information

See Hawaii salary details

$11.4K

$44.2K

$59.2K

How much do invoicing assistant jobs pay per year?

As of Sep 2, 2026, the average yearly pay for invoicing assistant in Hawaii is $44,210.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,200.00 and $49,400.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an invoicing assistant?

To thrive as an Invoicing Assistant, you need strong attention to detail, basic accounting knowledge, and proficiency in data entry, typically supported by a high school diploma or equivalent. Familiarity with invoicing software, spreadsheets (like Microsoft Excel), and accounting systems such as QuickBooks is commonly required. Excellent organizational skills, time management, and clear communication help ensure accuracy and smooth workflow. These skills are essential for minimizing errors, maintaining financial records, and supporting efficient business operations.

What are some common challenges faced by invoicing assistants and how can they be managed effectively?

Invoicing Assistants often encounter challenges such as managing high volumes of invoices, ensuring accuracy under tight deadlines, and resolving discrepancies with clients or vendors. To handle these effectively, strong organizational skills and attention to detail are crucial, as is familiarity with invoicing software and clear communication with both internal teams and external contacts. Proactively tracking invoice statuses and following up on outstanding issues can help prevent delays and maintain positive working relationships.

What is the difference between Invoicing Assistant vs Accounts Payable Clerk?

AspectInvoicing AssistantAccounts Payable Clerk
Primary ResponsibilitiesPreparing and sending invoices, verifying billing detailsProcessing vendor invoices, managing payments
Required SkillsAttention to detail, basic accounting knowledge, data entryInvoice processing, reconciliation, vendor communication
Work EnvironmentOffice setting, accounting or finance departmentsOffice setting, finance or accounting teams
Common CertificationsNone required, but bookkeeping courses helpfulNone required, bookkeeping or accounting courses beneficial

Invoicing Assistants focus on creating and managing customer invoices, while Accounts Payable Clerks handle vendor invoices and payments. Both roles require attention to detail and basic accounting skills, often working in similar office environments. However, their primary functions differ: invoicing assistants manage outgoing bills, whereas accounts payable clerks process incoming bills and ensure timely payments.

Is invoicing a hard job?

Invoicing as an invoicing assistant involves attention to detail, accuracy, and familiarity with accounting software or spreadsheets. The job can be straightforward for those with organizational skills, but it may require handling large volumes of data and meeting deadlines, which can be challenging for some individuals.

What does an invoicing assistant do?

An invoicing assistant is responsible for preparing, sending, and managing invoices to ensure accurate billing and timely payments. They often use accounting software and need strong organizational skills to track transactions and resolve billing discrepancies.

What are the most commonly searched types of Invoicing jobs in Hawaii?

The most popular types of Invoicing jobs in Hawaii are:

What job categories do people searching Invoicing Assistant jobs in Hawaii look for?

The top searched job categories for Invoicing Assistant jobs in Hawaii are:

What cities in Hawaii are hiring for Invoicing Assistant jobs?

Cities in Hawaii with the most Invoicing Assistant job openings:

Invoicing Assistant jobs near you

Counterperson

United Refrigeration Inc.

Honolulu, HI • On-site

Full-time

Re-posted 2 days ago

Job description

Overview

Provide customers with prompt, knowledgeable, and courteous service.

Responsibilities

Essential Job Functions

  • Greet customers promptly and courteously by name (if known) 
  • Answer telephones promptly and courteously identifying yourself and the company
  • Provide professional and knowledgeable assistance to customers
  • Provide accurate and timely execution of customer's orders, requests and other services
  • Enhance customer orders by asking if other products are needed that were not specifically requested
  • Use computer to do invoicing, credits, returns, reclaim, product procurement/replenishment, cash box reconciliation etc.
  • Load and unload company, customer and outside carrier vehicles using proper equipment
  • Break down and put away stock
  • Regular and punctual attendance
  • Participate in the After Hours Emergency Call rotation to assist customers when the branch is closed

Other Job Functions

  • Follow-through/follow-up on promises and commitments made to customers
  • Make deliveries as needed
  • Assist in maintaining a clean and safe work environment inside and out; i.e., empty trash, sweep floors, clean bathroom(s), etc.
  • Maintain current vendor catalogs, cross-references, price sheets, literature and specification data, and MSDS sheets
  • Perform related jobs as required
Qualifications

Physical Demands

  • Requires moving, lifting, and carrying up to 75 pounds
  • Requires prolonged standing, bending, stooping, stretching and ability to climb ladders
  • Requires exposure to chemicals and solvents
  • Requires manual dexterity and eye-hand coordination for data input

Skills and Abilities

  • Ability to cross-reference and recommend substitute products
  • Ability to get along with customers and other employees, follow directions and work under pressure

Equipment

  • Must be able to operate computer and other office machines such as fax, calculator, photocopier and so on
  • Fork lift

Education/Knowledge

  • Basic knowledge of heating, air conditioning and refrigeration
  • Learn and understand United's product offering as well as rest of industry
  • Attend product seminars provided "in-house" and trade education groups (RSES, ACCA, ARW, etc.) and vendors.

Work Conditions 

  • Overtime required during off-season and mandatory during season and inventory
  • Saturdays as required by location and season.
  • Heated store area
  • Unheated warehouse area
  • Concrete floors
Employment Type: FULL_TIME

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