Invoice Manager Jobs in Bellingham, WA (NOW HIRING)

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we're building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We're making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

• renewables and energy services
• engineering and design
• construction and facility services

To get where we're going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

McKinstry is looking to add a Construction Project Manager to our growing New Construction Mechanical team in Seattle, WA.  In this position, you will develop strategies, goals, and objectives for projects to ensure delivery of the project safely, on time and on budget with high client satisfaction.

Project Management

• Identifies required resources to achieve project goals.

• Generates preliminary assessments, technical solutions, fee proposals, presentations, studies, and general support.

• Primary contact for project engineering staff during construction.

• Transitions project management and engineer activities from design to construction phase and construction to completion phase.

• Communicates with the General Contractor, Architect, Engineer, Owner, and other stakeholders.

• Supports and provides input to development strategies, goals, and objectives specific to project execution at each project phase.

• Develops and manages project plans, schedules and scopes of work.

• Defines project responsibilities to project management, engineering and field staff.

• Documents and resolves subcontractor and vendor billing issues.

• Assists the business development team in responding to requests for proposal and bid process.

• Assess site safety and implements actions to prevent injury to property and personnel.

• Ensures safety compliance of subcontractors and all on-site personnel.

Project Controls

• Assumes financial responsibility for project including accurate, timely and relevant reporting to stakeholders.

• Facilitates invoice payments from clients and to subcontractors.

• Reviews and approves subcontractor billing.

• Prepares client and subcontractor change orders.

•  Monitors, controls and reports on the financial performance of projects.

• Drafts subcontracts and purchase agreements.

• Monitors and proofs change issue log.

• Creates and maintains network and hardcopy files.

• Prepares or supervises the preparation of Submittals, Operation & Maintenance Manuals, Expediting Reports, Change Order Log, RFI log, Correspondence Log, etc.

• Assesses any potential job cost impacts, submits, negotiates and tracks all change orders requests.

• Prepares or supervises the preparation of Job Start and Project Closeout materials.

• Reviews contracts, drawings, specifications and other resources to answer questions in a timely manner.

• Ensures that all material and equipment is purchased in a timely and cost-effective manner.

• Evaluates bid estimates, develops cost codes, establishes definitive budgets, develops manpower plan with Superintendents, and monitors field labor progress.

• Takes responsibility for the development and implementation of a comprehensive construction plan.

• Monitors progress towards goals to anticipate potential problems.

• Delivers accurate and timely data to support project forecasts.

Team Management

• Coaches and mentors project team members.

•  Develops project staffing plans to include labor, subcontractors, etc.

• Acts as steward of McKinstry culture; communicate and influence policies and procedures.

• Establishes and leads associated meetings.

• Define individual project responsibilities and accountabilities.

Other duties as assigned.

What You Need to Succeed at McKinstry:

• Must have demonstrated proficiency for all the responsibilities of a Senior Construction Project Engineer.

• Bachelor's degree in Construction Management or Engineering or equivalent work experience required.

• Five (5) years of experience in project management, engineering, or construction is required.

• Proficient with scheduling software: Microsoft Project, Primavera and/or Suretrak required.

• Completed OSHA 30 class is required.

• Experience working for a General Contractor or Major Mechanical Subcontractor preferred.

• PE, CPM, LEED professional designations is preferred.

• Advanced knowledge of Microsoft Office Suite - Word, Excel, PowerPoint, and Outlook and required.

• Basic estimating skills required.

• RCDD, CPM professional designation is preferred.

• Proficient with construction financial programs and software preferred.

• Demonstrates an understanding of accounting and financial management preferred.

PeopleFirst Benefits

When it comes to the basics, we have you covered:

• Competitive pay
• 401(k) with employer match and profit-sharing plan
• Paid time off and holidays
• Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

• Family formation benefits, including adoption and IVF assistance
• Up to 16 weeks paid parental leave
• Transgender inclusive benefits
• Commuter benefits
• Pet insurance
• "Building Good" paid community service time
• Learning and advancement opportunities via McKinstry University
• McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you're driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

The pay range for this position is $93,600 - $163,400 per year; however, base pay offered may vary depending on job-related knowledge, skills, and experience. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location.

The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity. 

McKinstry is a drug-free workplace. Employment iscontingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks.

Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role.

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