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Mountbatten Institute

Founded in New York in 1984, the organization was named in honor of the late Earl Mountbatten of Burma, a senior member of the British Royal Family. Mountbatten Institute holds accreditation and membership in a number of business organizations and provides structured internships for international students under a State Department J1 Exchange Visitor program with certificate qualifications in international business. Qualifications can be applied towards graduate qualifications from two British Universities - St. Mary's University, London, and the University of Chester. The Institute enrolls over 300 students annually in New York, in two cohorts of 150 each with classes held on evenings and weekends. 

Based in Manhattan, the Mountbatten Institute offers, students the unique opportunity to earn the MBA, the Post Graduate Certificate in International Business, the Master in Entrepreneurial Leadership in Global Business or the Master in Business Administration, through a unique work-based learning program. Students participate in a full time traineeship, combined with evening and weekend graduate study, while simultaneously gaining invaluable professional experience and building powerful networks at top financial institutions in New York City and Fairfield County, CT. Firms include UBS, Merrill Lynch, Barclays Capital, Credit Suisse, Liquidnet, JP Morgan, HSBC, and Thomson Reuters among others.

Position Summary:

Provides general office support with a variety of clerical duties. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies. 

Essential functions & Responsibilities:

Responsible for opening the office at 8:30 AM

Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image

Greets and directs visitors to the company in a friendly and professional manner

Respond to all queries from public and customers

Monitor visitor access and maintain security awareness

Ensure knowledge of staff movements in and out of organization

Takes and retrieves messages for various personnel 

Distribute incoming mail and prepare outgoing mail 

Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc)

Maintain front desk area and all office areas clean and professional 

Assists in the ordering, receiving, stocking and distribution of office supplies 

Organize and Coordinate meetings and meeting room bookings

Prepare minutes of meetings and agendas when requested

Assist in making travel arrangements, accommodations, and planning & executing events as needed

Responsible for online food catering ordering for corporate functions, ordering equipment/supplies for the company

Update MIP calendar for the office area 

Works independently and within a team as needed in special department projects

Assists with other related clerical duties such as photocopying, faxing, filing and collating

Occasional weekend work required (specially before each intake arrivals)

Other duties as assigned

For more information on the Mountbatten Institute, please visit our website at: www.mountbatten.org

Qualification required: 

Bachelor's degree or Associate degree 

2 years demonstrated experience of administrative experience or in a customer service-facing role.

Qualification desired:

Experience with Lotus Notes and the Microsoft Office Suite strongly preferred.

Skills Requirements:

Leadership ability and willingness to work harmoniously with and to work effectively with the Newport building staff and management.

Strong verbal and written communication skills to effectively deal with people of different organizational levels both inside and outside the company.

Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing housing practices.

Good planning and organizations skills.

Flexibility

Work Ethic

Assertive 

Must be dependable, reliable, and trustworthy

Good negotiator and mediator

Stress management skills 

Team player

All your information will be kept confidential according to EEO guidelines.

-This is a Temporary position- 

How to Apply:

Please submit the following via email ONLY - No Telephone inquiries.

A cover letter explaining your interest in the position with your current or last salary history and your salary expectations for this position. 

A current resume or CV

Three (3) work references with email addresses. This expedites the assessment process for those who will be offered an interview. 

Qualifying and screened applicants will receive a personal interview ONLY. 

NO telephone inquiries and  NO relocation