Internship Hospital Data Entry Jobs (NOW HIRING)

Job Title: Data Entry Associate
Job Description
The Data Entry Associate supports the Quality department by clearing a backlog of critical quality documentation. The role focuses on digitizing, organizing, and uploading both paper and electronic files into internal systems to ensure documents are accurate, accessible, and compliant with regulatory standards. This high-volume, process-driven position suits someone who thrives in a structured environment and understands the importance of data accuracy in regulated industries, while gaining hands-on experience with enterprise systems and quality documentation processes.
Responsibilities

• Review, sort, and prepare paper and electronic quality documents for data entry and digital filing.
• Accurately upload and input documentation into multiple systems, including SAP, Salesforce, and Excel.
• Ensure all files are properly labeled, categorized, and stored to support easy retrieval and audit readiness.
• Validate data for completeness, accuracy, and consistency across systems.
• Maintain organized tracking logs and documentation inventories to monitor progress against the backlog.
• Follow established standard operating procedures (SOPs) and quality guidelines to ensure compliance with internal and regulatory standards.
• Identify and escalate discrepancies, missing information, or data integrity issues to the appropriate team members.
• Collaborate with Quality team members to support document control processes and project timelines.
• Work efficiently in a high-volume, production-driven environment while maintaining strong accuracy and attention to detail.
• Support audit readiness and regulatory requirements through consistent, high-quality documentation practices.

Essential Skills

• 1-3+ years of experience in data entry, document processing, or administrative work.
• Strong attention to detail with a focus on accuracy when working in high-volume, repetitive task environments.
• Proficiency in Microsoft Excel, including data entry, basic formatting, and tracking.
• Comfort learning and navigating ERP and CRM systems such as SAP, Salesforce, or similar platforms.
• Ability to follow structured processes and maintain organization across large datasets.
• Experience with data entry, quality assurance, and documentation management.
• Strong organizational and time management skills to meet deadlines in a fast-paced setting.
• Ability to work independently while managing repetitive workloads reliably and consistently.

Additional Skills & Qualifications

• Experience supporting quality, compliance, or regulated environments such as medical device, healthcare, or manufacturing.
• Familiarity with document control or records management processes.
• Prior exposure to SAP or Salesforce systems in a professional setting.
• Experience digitizing and archiving large volumes of documentation.
• Comfort working behind the scenes in a support-focused role.
• Highly process-driven mindset with a commitment to accuracy, consistency, and audit readiness.
• Interest in building a career in healthcare, compliance, quality assurance, regulatory, or operations functions.

Work Environment
This role is 100% onsite, Monday through Friday, from 8:00 a.m. to 5:00 p.m. in a large corporate building within a sizable Quality department. The environment is high volume and fast paced, with a strong emphasis on accuracy, consistency, and adherence to regulatory standards. Work is highly structured and process-driven, with clear expectations, defined deliverables, and established SOPs. You will work extensively with systems such as SAP, Salesforce, and Microsoft Excel in a regulated setting that supports healthcare providers and patient safety through robust quality and documentation practices.
Job Type & Location
This is a Contract position based out of Mundelein, IL.
Pay and Benefits
The pay range for this position is $21.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Mundelein,IL.
Application Deadline
This position is anticipated to close on Jun 10, 2026.
About Aston Carter
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.
Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.