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Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs. As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

PURPOSE

The Development Assistant delivers critical administrative and operational support to the Vice President of Institutional Advancement and the Associate Vice President of Development. This role enhances the team's capacity for donor cultivation, solicitation, and stewardship by efficiently managing daily administrative functions, coordinating donor communications, and ensuring the accuracy and completeness of records within the constituent relationship management (CRM) system.

DESCRIPTION

Functional Area 1: Administrative and Operational

Percent Effort: 60%

• Manage complex calendars for the VP of Institutional Advancement and AVP of Development, including donor meetings, campus appointments, and travel

• Coordinate travel logistics, prepare detailed itineraries, and process expense reimbursements for advancement leadership

• Screen and prioritize incoming calls, emails, and correspondence; draft routine responses on behalf of leadership as directed

• Prepare agendas, take accurate minutes, and track action items for development team and committee meetings

• Maintain organized physical and digital filing systems for confidential donor records, gift documentation, and prospect files

• Manage office supplies and general operations for the Advancement suite

• Anticipate scheduling conflicts and proactively resolve competing priorities to protect leadership's fundraising time

• Support special projects and institutional priorities as directed by advancement leadership

• Supervise and mentor student workers, supporting their professional development

• Perform all other duties as assigned

Functional Area 2: Engagement

Percent Effort: 30%

• Manage RSVPs, event communications, nametag preparation, and seating arrangements

• Provide logistical support for donor cultivation events, stewardship receptions, and advancement-related programs

• Provide on-site event support to ensure a seamless guest experience

Functional Area 3: Development

Percent Effort: 10%

• Serve as a professional first point of contact for donors and prospects visiting or contacting the Advancement office

• Record and document in a timely and accurate manner contacts with donors and prospective donors

• Assist in assembling major gift proposals, briefing documents, and donor meeting preparation materials

• Support cross departmental coordination for giving programs, stewardship plans, and donor engagement strategies

QUALIFICATIONS

• Bachelor's degree

• Two (2) years of professional experience in an administrative, development, fundraising, or customer-relations environment (internship and volunteer experience considered)

• Additional education/experience may be considered as a substitute for the minimum requirements:

  • Associate's degree (or at least 60 college hours) with four (4)years of professional experience in an administrative, development, fundraising, or customer-relations environment (internship and volunteer experience considered)

  • Master's degree

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent written and verbal communication skills with strong attention to detail

• Demonstrated ability to handle confidential information with discretion and professionalism

• Strong organizational and time-management skills; ability to prioritize multiple tasks in a fast-paced environment

• Positive, collaborative, and service-oriented attitude

PREFERRED QUALIFICATIONS

• Experience with a CRM or advancement database platform (e.g., Raiser's Edge NXT, Salesforce NPSP, Ellucian Advance, or similar)

• Familiarity with higher education advancement, fundraising principles, or nonprofit administration

• Experience supporting senior-level executives or administrators

• Exposure to event planning or coordination in a professional setting

• Understanding of FERPA and donor privacy best practices

This position is primarily office-based with standard business hours. Some evening and weekend availability may be required to support donor events and campaign activities. The role requires the ability to sit for extended periods, operate standard office equipment, and occasionally lift materials up to 25 pounds for event setup.

SALARY: up to $50,000/annually, approximately

• $4,166.67/monthly

NOTE: Employment may be impacted by the Presidential proclamation issued on September 19, 2025 and the moratorium issued by Texas Governor Abbott on January 27, 2026.

BENEFITS (rules, policies, eligibility apply)

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Insurance

• Medical

  • $0 - $30 per month for Employee Only coverage after university contribution ($920 value).

  • Up to 83% of premium covered by the university:

    • Employee and Spouse

    • Employee and Children

    • Employee and Family coverage

• Dental & Vision

• Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account

On-campus wellness opportunities

Work Life Solutions:

• Counseling, Work Life Assistance, Financial Resources, and Legal Resources

Tuition Benefits:

• Public Loan Forgiveness

• Book scholarships

• 100% tuition coverage for up to 18 credit hours per fiscal year (other rules may apply).

Retirement

• Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP)

• Voluntary Tax Deferred Account/Deferred Compensation Plan

Time Off:

• 8+ hours of vacation paid time off every month.

• 8 hours of sick leave time off every month.

• 8 hours of paid time off for Birthday leave.

• 12-15 paid holidays each year.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.