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International Program Assistant Jobs in Chicago, IL

Northwestern University

Program Assistant 3

Evanston, IL · On-site

$20.51 - $25.24/hr

The Program Assistant 3, aka the Student Program Assistant, coordinates administrative processes ... Coordinates complex itineraries involving domestic and/or international travel, etc. for grad ...

Northwestern University

Program Assistant 4

Evanston, IL · On-site

$21.48 - $27.69/hr

Ensures that all logistics such as advertising, registration, speakers, international travel ... Represents the dept, program or project with various levels of personnel both internally ...

Northwestern University

Program Assistant 4

Chicago, IL · On-site

$21.48 - $27.69/hr

Ensures that all logistics such as advertising, registration, speakers, international travel ... Represents the dept, program or project with various levels of personnel both internally ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$19.75 - $24/hr

The Department of Religious Studies is seeking a self-directed Graduate Program Assistant to ... Helps international students with visas, taxes, immigration, financial policies, etc. * Understands ...

Northwestern University

Program Assistant 2

Evanston, IL · On-site

$10/hr

The Department of Religious Studies is seeking a self-directed Graduate Program Assistant to ... Helps international students with visas, taxes, immigration, financial policies, etc. * Understands ...

Northwestern University

Program Assistant 3

Chicago, IL · On-site

$19.89 - $27.97/hr

Support the Program Administrator with miscellaneous projects in relation to Graduate Medical ... Coordinates complex itineraries involving domestic and/or international travel, etc. * Prepares ...

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All JobsInternational Program JobsInternational Program Assistant JobsInternational Program Assistant Jobs in Chicago, IL

International Program Assistant information

See Chicago, IL salary details

$22.1K

$47.1K

$64.9K

How much do international program assistant jobs pay per year?

As of Sep 8, 2026, the average yearly pay for international program assistant in Chicago, IL is $47,100.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,600.00 and $48,900.00 per year, depending on experience, location, and employer.

What is an international program assistant?

International Program Assistants support the planning, coordination, and administration of programs and projects that have an international scope. They often handle logistics, communication with international partners, tracking budgets, and preparing reports. Their work ensures smooth operations for global initiatives and may involve travel, cross-cultural communication, and managing documentation. This role is essential in educational institutions, governmental agencies, and non-profit organizations engaged in international activities.

What are the key skills and qualifications needed to thrive as an international program assistant, and why are they important?

To thrive as an International Program Assistant, you need strong organizational skills, attention to detail, and a background in international relations or a related field, often supported by a bachelor's degree. Familiarity with project management tools, databases, and proficiency in Microsoft Office Suite are typically required, and knowledge of additional languages is often beneficial. Excellent communication, cross-cultural sensitivity, and adaptability are crucial soft skills for coordinating with diverse teams and stakeholders. These competencies are essential for ensuring smooth program operations and effective collaboration in a global context.

What are some common challenges faced by international program assistants, and how can they be managed effectively?

International Program Assistants often navigate challenges such as coordinating across different time zones, managing logistical details for global events, and communicating with diverse stakeholders. To manage these effectively, it's important to develop strong organizational skills, utilize digital collaboration tools, and maintain clear, proactive communication. Building cultural awareness and flexibility can also help address misunderstandings and streamline teamwork with international partners.

What is the difference between International Program Assistant vs Program Coordinator?

AspectInternational Program AssistantProgram Coordinator
Required CredentialsAssociate's or Bachelor's degree, relevant certificationsBachelor's degree, experience in program management
Work EnvironmentInternational offices, NGOs, educational institutionsNonprofits, government agencies, educational programs
Employer & Industry UsageGlobal organizations, NGOs, universitiesNonprofits, government, educational institutions
Common Search & ComparisonYesYes

The International Program Assistant typically supports international projects, handling logistics and communication, while the Program Coordinator oversees overall program management and implementation. Both roles require similar educational backgrounds and are used in similar organizations, but the Program Coordinator has broader responsibilities.

What are the most commonly searched types of International Program jobs in Chicago, IL?

The most popular types of International Program jobs in Chicago, IL are:

What are popular job titles related to International Program Assistant jobs in Chicago, IL?

For International Program Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching International Program Assistant jobs in Chicago, IL look for?

The top searched job categories for International Program Assistant jobs in Chicago, IL are:

International Program Assistant jobs near you

Program Assistant 3

Northwestern University

Evanston, IL • On-site

$11/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 28 days ago

Northwestern University rating

7.5

Company rating: 7.5 out of 10

Based on 49 frontline employees who took The Breakroom Quiz

316th of 631 rated colleges and universities

Job description

Department: Medill - Administration
Salary/Grade: NEX/11
Job Summary:
The Program Assistant 3 for Medill coordinates administrative processes & prioritizes, directs, and resolves business tasks in support of the school's operational excellence.
This position is responsible for providing a broad category of administrative support as Medill's Program Assistant on Assignment which serves Medill departments and programs school-wide as appropriate and requested, as well as Program Assistant support and support to the Medill Dean's Office. Development of collaborative working relationships within the Medill Dean's Office and across the school's faculty and staff is a priority.
Specific tasks may include (but are not limited to): creation and maintenance of documents, reports and spreadsheets, meeting schedule support, event coordination, general office management, work-study supervision, budget reconciliation, processing orders and payments, building access and facilities support, researching and resolving discrepancies as well as ad hoc projects. The position must demonstrate adaptability and flexibility to perform effectively in an environment in which parameters change frequently. Excellence in customer service, verbal and written communication, initiative and attention to detail are essential.
Specific Responsibilities:
Documents & Databases
  • Independently responds to and composes correspondence.
  • Creates and maintains standard spreadsheets and/or databases.
  • Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
  • Determines format, elements, trends, etc.
Building and Facilities
  • Track inventories and order office supplies.
  • Manage room reservations and space scheduling.
  • Troubleshoots classroom technology and provides real-time support to faculty and students
Accounting
  • Creates and maintains financial records.
  • Prepares forms.
  • Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
  • Updates financial transaction spreadsheets and databases.
  • Generates summary reports and statistics.
  • Processes routine payroll actions.
Human Resources
  • Initiates full range of HR actions such as new employee dept orientation.
  • Resolves hiring, termination, etc. processing problems.
  • Explains HR procedures.
Coordination
  • Manages departmental calendars.
  • Coordinates registration and travel arrangements.
  • Organizes and coordinates events which may include creating timelines.
  • Collects agenda items and background materials.
  • Creates registrant profiles and visitor information.
  • Coordinates complex itineraries involving domestic and/or international travel, etc.
  • Verifies invoices and expense reports; and/or reconciles to budget.
Contacts & Resources
  • Responds to inquiries.
  • Provides basic interpretation of policies and procedures.
  • Researches information to resolve problems or issues.
Supervision
  • Coordinates work of temporary/work-study students.
  • Collaborates with colleagues across the school to help advance Medill's strategic goals and improve the educational experience of our students.
Miscellaneous
Performs other duties as assigned
Minimum Qualifications: (Education, experience, and any other certifications or clearances)
  • A high school diploma or equivalent required.
  • 4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
  • Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Preferred Qualifications: (Education and experience)
  • Bachelor's degree or combination of relevant experience.
  • Previous experience in a university setting and/or customer service.
  • Knowledgeable about PeopleSoft, Cascade, Cognos and/or Excel.
Preferred Competencies: (Skills, knowledge, and abilities)
  • Multi-tasking, ability to prioritize, meet deadlines.
  • Keen attention to accuracy and detail.
  • Adaptability and flexibility.
  • Strong written and oral communication skills.
  • Ability to monitor issues for compliance concerns.
  • Customer service oriented.
  • Dependable and efficient.
  • Strong organizational skills.
Target hiring range for this position will be between $23.00 - $25.50 per hour. Offered salary will be determined by the applicant's education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data
Benefits:
At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html to learn more.
Work-Life and Wellness:
Northwestern offers comprehensive programs and services to help you and your family navigate life's challenges and opportunities and adopt and maintain healthy lifestyles.
We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.
Professional Growth & Development:
Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you're interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more
Northwestern University is an Equal Opportunity Employer and does not discriminate on the basis of protected characteristics, including disability and veteran status. View Northwestern's non-discrimination statement . Job applicants who wish to request an accommodation in the application or hiring process should contact the Office of Civil Rights and Title IX Compliance. View additional information on the accommodations process .
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