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Internal Events Coordinator Jobs in Virginia (NOW HIRING)

Virginia Tech

Special Events Coordinator

Blacksburg, VA · On-site

The coordinator works with a dynamic team of event professionals to plan a wide variety of special events for internal and external activities including but not limited to, donor stewardship events ...

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Internal Events Coordinator information

What does an internal events coordinator do?

An Internal Events Coordinator is responsible for planning, organizing, and executing events within an organization, such as staff meetings, team-building activities, training sessions, and company celebrations. They work closely with different departments to understand event objectives, manage logistics, coordinate vendors, and ensure smooth operations on the event day. Their goal is to create engaging and effective experiences that foster employee engagement and align with the company's culture and values.

What are the key skills and qualifications needed to thrive as an internal events coordinator?

To thrive as an Internal Events Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in communications, hospitality, or a related field. Familiarity with event management software, budgeting tools, and collaboration platforms is typically required. Excellent interpersonal skills, creativity, and the ability to multitask help you stand out in this position. These skills and qualities ensure seamless event execution, effective team coordination, and memorable experiences for attendees within an organization.

What are some typical challenges internal events coordinators face when planning company-wide events?

Internal Events Coordinators often encounter challenges such as managing competing priorities from multiple departments, ensuring effective communication among stakeholders, and working within strict budgets and timelines. Balancing the needs and expectations of diverse employees while maintaining consistent branding and messaging can also be demanding. However, strong organizational skills, adaptability, and proactive problem-solving help coordinators deliver successful events that enhance employee engagement and company culture.

What are popular job titles related to Internal Events Coordinator jobs in Virginia?

For Internal Events Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Internal Events Coordinator jobs in Virginia look for?

The top searched job categories for Internal Events Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Internal Events Coordinator jobs?

Cities in Virginia with the most Internal Events Coordinator job openings:

Internal Events Coordinator jobs near you
Infographic showing various Internal Events Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Events Coordinator

United States Senate Federal Credit Union

Alexandria, VA • On-site

Full-time

Re-posted 4 days ago

Job description


Mission:

In the Senate Community tradition of service, we strive to improve the financial wellness of our members throughout all stages of life by integrating sustainability and security into every financial solution.

Culture Competencies: S.T.R.I.V.E

  • Maintains our members' and employees' trust by safeguarding their financial data and information.
  • Values and respects everyone's abilities, opinions, and feedback to achieve trust, safety, and well-being in a friendly, welcoming, and cooperative environment. Actively devoted to our motto of 'better together'.
  • Is honest, professional, authentic, and genuine in creating relationships that are uncompromising and true to ethical principles.
  • Generates new ideas, supports change, provides new efficient solutions, and solves problems creatively while balancing risk.

General Summary:

The Events Coordinator is an entry-level role responsible for supporting the planning, coordination, and execution of events, conferences, and activities that promote the credit union's brand and engage its members. The Events Coordinator will work closely with the Events and EngagementManager to develop and implement event strategies that meet the credit union's goals and objectives. This is an excellent opportunity for a motivated and organized individual to join a dynamic team and contribute to the growth and success of the credit union

Major Duties & Responsibilities:

  • Assist in planning, attending, coordinating, and executing events, conferences, and activities that promote the credit union's brand and engage its members and their communities
  • Coordinate logistics, including venue selection, catering, audio-visual equipment, and vendor management
  • Make sure event spending aligns with budgets, including tracking expenses and ensuring timely requisition and submission of invoices and receipts
  • Collaborate with internal teams, including marketing, communications, and operations, to ensure seamless event execution
  • Coordinate event promotion, including creating event flyers, social media posts, email invitations, follow up after the event and coordinate internal feedback session on the performance of the event
  • Manage event registrations, including tracking RSVPs and managing the waitlist
  • Coordinate with speakers, presenters, staff, volunteers, and performers, including scheduling, travel arrangements, and accommodations
  • Assist with event evaluation and follow-up, including survey development and data analysis
  • Develop and maintain relationships with vendors, suppliers, and partners
  • Manage event merchandise inventory, including tracking stock levels, organizing storage, and ensuring promotional items and materials are available for upcoming events.
  • Coordinate the packing, transportation, setup, and breakdown of event materials, equipment, and merchandise for on-site and off-site events.
  • Recruit, schedule, and communicate with staff and volunteers to ensure appropriate event coverage and successful execution.
  • Arrange and oversee transportation logistics for event supplies, equipment, and personnel, ensuring timely delivery and retrieval.
  • Maintain organization of event assets by inventorying, returning, and properly storing materials following each event.
  • Collaborate with internal teams and external vendors to support event operations and ensure all logistical requirements are met efficiently. Show and train support staff on event set up and tear down.
  • Ensure compliance with credit union policies and procedures.

Non-essential Duties & Responsibilities

  • Performs other duties as assigned.

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