Intern Grant Proposal Writer Jobs (NOW HIRING)

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MV Transportation is seeking a highly skilled Proposal Writer to join our Business Development and Production team. The Proposal Writer is responsible for developing compelling, compliant, and customer-focused proposals that help MV win new business and retain existing contracts throughout North America.

Working in a fast-paced, deadline-driven environment, the Proposal Writer collaborates with business development leaders, operations executives, maintenance professionals, safety experts, finance teams, and subject matter experts to transform complex operational solutions into persuasive, evaluator-focused narratives. This role requires exceptional writing ability, strategic thinking, and a commitment to proposal excellence.

The successful candidate understands public procurement, can translate technical concepts into customer benefits, and consistently develops proposal content that aligns with evaluation criteria, solicitation requirements, and MV's best-value service approach. This position plays a critical role in supporting MV's growth strategy and maintaining its position as a transportation industry leader.

Primary Responsibilities

Proposal Development

• Lead development of proposal narratives for transportation, paratransit, microtransit, shuttle, school bus, eligibility, mobility management, maintenance, and related transportation services procurements.
• Analyze Requests for Proposals (RFPs), Requests for Qualifications (RFQs), Requests for Information (RFIs), and related procurement documents.
• Develop customized, persuasive content that responds directly to client requirements and evaluation criteria.
• Incorporate win themes, differentiators, proof points, and customer-focused benefits into proposal responses.
• Ensure all responses are compliant, accurate, consistent, and aligned with corporate objectives.

Strategic Writing

• Translate operational, maintenance, safety, technology, and management strategies into concise, evaluator-focused proposal narratives.
• Develop executive summaries, management plans, technical approaches, transition plans, staffing plans, quality assurance programs, and customer service strategies.
• Conduct research on client priorities, procurement history, industry trends, and competitive positioning.
• Support proposal strategy development throughout the pursuit lifecycle.

Cross-Functional Collaboration

• Partner with Operations, Safety, Maintenance, Human Resources, Information Technology, Finance, Legal, and Business Development teams.
• Interview subject matter experts and independently gather information needed to produce winning content.
• Facilitate content reviews and incorporate stakeholder feedback.
• Build strong working relationships across departments and geographic regions.

Content Management & Innovation

• Maintain and improve proposal boilerplate, content libraries, templates, and knowledge management systems.
• Utilize proposal management technology, AI-assisted writing tools, SharePoint, Responsive (formerly RFPIO), and other content management systems.
• Identify opportunities to increase proposal efficiency, content reuse, and quality.
• Support continuous improvement initiatives that enhance proposal production processes.

Quality Assurance

• Review drafts for compliance, grammar, clarity, tone, consistency, and responsiveness.
• Verify that proposal responses accurately address solicitation requirements.
• Ensure content aligns with established quality standards and production schedules.
• Support color team reviews and proposal quality-control processes.

Required Qualifications

Education

• Bachelor's degree in English, Communications, Journalism, Business, Marketing, Public Administration, Transportation, or a related field.
• Equivalent professional experience may be considered.

Experience

• Minimum three years of proposal writing, technical writing, grant writing, business writing, or related experience.
• Experience responding to public sector procurements preferred.
• Transportation, transit, government contracting, engineering, infrastructure, consulting, or service-industry experience preferred.

Knowledge, Skills, and Abilities

The ideal candidate will demonstrate:

• Exceptional writing, editing, proofreading, and storytelling skills.
• Strong reading comprehension and analytical abilities.
• Advanced attention to detail and compliance awareness.
• Ability to manage multiple competing deadlines simultaneously.
• Excellent project management and organizational skills.
• Strong interviewing and information-gathering capabilities.
• Ability to quickly understand technical, operational, and financial concepts.
• Experience writing for evaluators and scoring criteria.
• Ability to work both independently and collaboratively.
• Proficiency with Microsoft Office Suite and proposal management software, specifically Responsive (formerly RFPIO)

Preferred Qualifications

Candidates with the following experience will be highly successful:

• Public transportation or mobility industry experience.
• Large-scale government procurement experience.
• Experience writing operational and technical proposals exceeding 100 pages.
• Knowledge of transit operations, maintenance, safety programs, fleet management, customer service, and workforce development initiatives.
• Experience utilizing AI-enabled proposal tools and content management platforms.

Success Measures

A successful Proposal Writer will:

• Consistently produce high-quality, compliant proposal responses.
• Meet proposal milestones and production deadlines.
• Demonstrate strong evaluator-focused writing skills.
• Contribute to proposal win strategies and differentiators.
• Improve content library quality and content reuse.
• Support proposal team productivity and continuous improvement efforts.
• Positively influence overall proposal quality and business development success.

MV Transportation is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, physical or mental disability, veteran or military status, genetic information or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. The information collected by this application is solely to determine suitability for employment, verify identity and maintain employment statistics on applicants. 

Where permissible under applicable state and local law, applicants may be subject to a pre-employment drug test and background check after receiving a conditional offer of employment.

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