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Intake Coordinator Jobs in Rome, NY (NOW HIRING)

ProAct

Program Account Coordinator

East Syracuse, NY · On-site

$18.50/hr

This role coordinates implementation activities, maintains client program configurations ... Support implementation activities, including intake documentation, configuration reviews, and ...

Sonova

Patient Care Coordinator-Cicero, NY

Cicero, NY · On-site

$20 - $23/hr

Cicero (NY), United States Patient Care Coordinator-Cicero, NY 164935 AudioNova, part of Sonova ... Collect patient intake forms and maintain patient files/notes * Schedule/Confirm patient ...

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All JobsIntake JobsIntake Coordinator JobsIntake Coordinator Jobs in Rome, NY

Intake Coordinator information

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How much do intake coordinator jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for intake coordinator in Rome, NY is $20.10, according to ZipRecruiter salary data. Most workers in this role earn between $16.39 and $22.31 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Rome, NY as of August 2026, with employment types broken down into 84% Full Time, and 16% Part Time. Highlights an 100% In-person job distribution, with an average salary of $41,811 per year, or $20.1 per hour.

Patient Allocation Coordinator - Part Time - Days

Mohawk Valley Health Systems

Utica, NY • On-site

$20 - $26/hr

Other

Re-posted 9 days ago

Job description

Job Summary
This is a temporary position with the possibility of permanent hire.
The Patient Allocation Coordinator coordinates all patient bed assignments. The Patient Allocation Coordinator monitors admissions in the Emergency departments within Mohawk Valley Health System and assigns the admission bed location. Also assigns internal transfer bed assignments and facilitates patient intake from outside facilities for all services offered within Mohawk Valley Health System. The Patient Allocation Coordinator, in coordination with Case Management, will assist in arranging appropriate discharge transportation.
Core Job Responsibilities
  • Handles bed assignments for all internal and external admissions.
  • Monitors real-time bed availability across all hospital units.
  • Arranges accepting physician for transfers from outside facilities.
  • Collaborates and communicates patient disposition details and requirements across multiple disciplinary departments.
  • Supports emergency preparedness by ensuring rapid bed allocation during high demand situations.
  • Adheres to the rules and regulations set forth by the Health Insurance Portability and Accountability Act including but not limited to accessing Electronic Medical Records, entering referrals, transferring and discharging patients.
  • Document transportation arrangement in the appropriate hospital system and ensure appropriate services are rendered within required time frames
  • Performs related duties as required.
Education/Experience Requirements
REQUIRED:
  • High school diploma or equivalent.
  • 1 year of experience in a healthcare or related environment
  • Ability to multi task in a fast paced environment
  • Proficiency with Microsoft Office tools.
PREFERRED:
  • EMTALA education.
  • Experience with Electronic Medical Records, preferably Epic

Licensure/Certification Requirements
Disclaimer
Qualified applicants will receive consideration for employment without regard to their age, race, religion, national origin, ethnicity, age, gender (including pregnancy, childbirth, et al), sexual orientation, gender identity or expression, protected veteran status, or disability.
Successful candidates might be required to undergo a background verification with an external vendor.
Job Details
Req Id 98094
Department COMMAND CTR - TELEMETRY
Shift Days
Shift Hours Worked 10.50
FTE 0.56
Work Schedule HRLY NON-UNION-10 HR
Employee Status A5 - Regular Part-Time (975 hours per year or more)
Union Non-Union
Pay Range $20 - $26 per hour

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