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Intake Assistant Jobs in Reston, VA (NOW HIRING)

Compass Health Center

Intake Therapist

Falls Church, VA · On-site

$77K - $98K/yr

Facilitate group therapy and family therapy, as needed (e.g., when intake census is lower, intake therapist may be requested to assist with proving coverage leading groups or covering family therapy ...

UHS

Intake Registered Nurse

Washington, DC · On-site

$37.60 - $56.40/hr

The RN - Intake, under the supervision of the Director - Admissions, provides telephonic and in-person risk assessment to assist the physician in identification of appropriate level of care for ...

UHS

Intake Registered Nurse

Washington, DC · On-site

The RN - Intake, under the supervision of the Director - Admissions, provides telephonic and in-person risk assessment to assist the physician in identification of appropriate level of care for ...

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Intake Assistant information

See Reston, VA salary details

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How much do intake assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake assistant in Reston, VA is $20.43, according to ZipRecruiter salary data. Most workers in this role earn between $15.77 and $24.28 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Reston, VA?

The most popular types of Intake jobs in Reston, VA are:

What cities near Reston, VA are hiring for Intake Assistant jobs?

Cities near Reston, VA with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $42,494 per year, or $20.4 per hour.

Conflicts and New Business Intake Coordinator

Cravath, Swaine & Moore LLP

Washington, DC • On-site

$20.50 - $27.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

OVERVIEW
The Conflicts and New Business Intake Coordinator supports the Office of the General Counsel by coordinating the Firm's new business intake and conflicts processes. This role ensures the accurate and timely processing of client and matter intake, supports compliance with ethical and regulatory requirements, manages ethical walls and related documentation, and collaborates with attorneys and Firm leadership to mitigate risk.
RESPONSIBILITIES
  • Communicates with attorneys, Legal Administrative Assistants (LAAs) and staff to obtain missing information, resolve discrepancies and ensure complete and accurate intake submissions;
  • Generates conflicts of interest reports for clients, matters and incoming lawyers, as needed, and assists team members with procedural, policy and training-related questions;
  • Responds to urgent and high priority conflicts inquiries and after-hours requests, as required;
  • Establishes and maintains ethical walls for new matters and personnel;
  • Supports the client and matter opening process by ensuring all information is accurate, complete and entered correctly into Firm systems. Reviews new matters against established intake requirements and provides guidance to resolve deficiencies;
  • Processes requests to reopen or update matters, ensuring new parties and matter scope are accurately reflected and coordinates with other Firm stakeholders to ensure the process is updated in all Firm systems;
  • Monitors requests throughout the new business intake and conflicts clearance process, following up as needed to ensure timely completion;
  • Prepares and distributes daily and weekly New Business reports to management and the partnership;
  • Reviews and responds to trading pre-clearance requests, escalating matters to the General Counsel or Deputy General Counsel, as appropriate;
  • Partners with the General Counsel and Director of Conflicts to coordinate the annual HRTL cleanup process and other data quality and maintenance initiatives;
  • Supports the Office of the General Counsel, including the Director of Conflicts, by:
    • Training, mentoring and providing guidance to Conflicts Analysts on research methodologies, Firm policies and systems;
    • Developing and maintaining training materials, best-practice documentation and reference resources;
    • Identifying, testing and implementing process improvements to enhance the efficiency, accuracy and consistency of conflicts clearance procedures;
    • Assisting with the onboarding, training and professional development of new Conflicts Analysts;
  • Collaborates with Information Technology on system enhancements, database integrations and technology initiatives, including improvements to ethical wall and trading pre-clearance processes;
  • Provides ongoing data and reporting support to the Business Development and Knowledge Services departments and assists in cross-training Conflicts Analysts to fulfill these requests;
  • Assists with the maintenance of new business intake documentation, including engagement letters, waiver letters, ethical wall notices and outside counsel guidelines; and
  • Performs other duties and special projects, as assigned.

QUALIFICATIONS
  • Bachelor's degree required;
  • Minimum of four years of legal conflicts experience in a large law firm or similarly complex legal environment strongly preferred;
  • Prior experience serving in a Conflicts Analyst, Senior Analyst or lead capacity strongly preferred;
  • Experience with automated new business intake and conflicts management systems highly preferred;
  • Knowledge of external corporate affiliation and business entity research databases;
  • Experience with Intapp Conflicts, Intapp Open or comparable conflicts and new business intake systems;
  • Proficiency with legal technology platforms, including Intapp, Elite, Aderant or similar practice management systems;
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook;
  • Strong research and analytical skills, including the ability to interpret complex corporate structures, mergers and acquisitions, legal entity relationships and conflicts data;
  • Excellent critical thinking and problem-solving skills;
  • Strong organizational skills with exceptional attention to detail and accuracy;
  • Excellent written, verbal and interpersonal communication skills, with the ability to clearly explain complex research findings and conflicts-related issues;
  • Ability to exercise sound judgment, maintain confidentiality and handle sensitive information with discretion;
  • Self-motivated with the ability to work independently, manage competing priorities and meet deadlines in a fast-paced environment;
  • Demonstrated leadership, mentoring and collaborative skills, with the ability to guide and support junior team members;
  • Ability to adapt to changing priorities, identify process improvements and contribute to continuous operational enhancements; and
  • Availability to work additional hours, as needed.

This position is located in our Washington, D.C. office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $100,000 to $125,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.

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