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Intake Administrator Jobs (NOW HIRING)

The Salvation Army

Intake Coordinator

Cleveland, OH · On-site

$15/hr

The intake coordinator will work cooperatively with Program staff and the Administrator to maintain a quality intake system. * Be a part of a team that provides a caring, respectful, safe atmosphere ...

TARLANI Healthcare

Intake Specialist

Montrose, CA · On-site

$21 - $25/hr

Intake Assistant reports to the department lead, administrator, and/or DON. Responsibilities: * Answer phone calls and messages. * Respond to patient/customer inquiries while maintaining high-quality ...

First Call Hospice

Intake Coordinator

Citrus Heights, CA · On-site

$25 - $30/hr

Assists the Executive Director/Administrator in the preparation of an annual budget for the intake department and monitors allocation of resources according to budgetary limitations. * Cross trains ...

US VETS Inc

Intake Specialist

Los Angeles, CA · On-site

$21.78 - $27.23/hr

... Admin - Clerical Description Intake Specialist The Intake Specialist reports directly to the Program Coordinator for the program this position is assigned to or to the Clinical Director. The Intake ...

The Salvation Army

Intake Coordinator

Columbus, OH · On-site

$13.20 - $13.50/hr

The Intake Coordinator will work cooperatively with Program staff to maintain a quality intake ... As directed by Administrator(s), coordinate with outside groups to bring speakers and information ...

Washington County SPCA

Intake Specialist

Raleigh, NC · On-site

$21/hr

Administer routine intake vaccinations, diagnostics, treatments, and preventive care as trained and within established protocols. * Recognize medical or behavioral abnormalities and promptly escalate ...

Washington County SPCA

Intake Specialist

Raleigh, NC · On-site

$17.25 - $23/hr

Administer routine intake vaccinations, diagnostics, treatments, and preventive care as trained and within established protocols. * Recognize medical or behavioral abnormalities and promptly escalate ...

SPCA of Wake County

Intake Specialist

Raleigh, NC · On-site

$21/hr

Administer routine intake vaccinations, diagnostics, treatments, and preventive care as trained and within established protocols. * Recognize medical or behavioral abnormalities and promptly escalate ...

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Intake Administrator information

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How much do intake administrator jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for intake administrator in the United States is $20.81, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $22.84 per hour, depending on experience, location, and employer.

What does an intake administrator do?

An Intake Administrator is responsible for managing the initial stages of client or patient intake in organizations such as healthcare facilities, legal offices, or social service agencies. They gather essential information, verify documentation, and ensure that records are accurately maintained. Intake Administrators also coordinate appointments, communicate with clients or patients, and collaborate with other staff to streamline the admission process. Their role is crucial in ensuring a smooth and efficient onboarding experience for new clients or patients.

What are the key skills and qualifications needed to thrive as an intake administrator, and why are they important?

To thrive as an Intake Administrator, you need strong organizational skills, attention to detail, and experience with administrative processes, generally supported by a high school diploma or equivalent. Familiarity with client management systems, data entry software, and sometimes specialized industry platforms is often required. Excellent interpersonal skills, discretion, and the ability to multitask help Intake Administrators manage sensitive information and interact professionally with clients and team members. These skills ensure efficient client onboarding, accurate record-keeping, and contribute to smooth organizational operations.

What are some common challenges intake administrators face when managing high volumes of client information?

Intake Administrators often encounter the challenge of efficiently handling large amounts of sensitive client data within tight deadlines. Maintaining accuracy and confidentiality while processing multiple requests can be demanding, especially during peak periods. Additionally, Intake Administrators must communicate clearly with clients and internal teams to ensure all required documentation is complete and any issues are promptly resolved. Strong organizational skills and attention to detail are crucial for success in this role.
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Intake Administrator jobs near you
Infographic showing various Intake Administrator job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 83% Full Time, 13% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $43,288 per year, or $20.8 per hour.

Intake Coordinator

Rayville, LA • On-site

Second Chances Addiction Recovery Center
See more jobs at Second Chances Addiction Recovery Centerexternal

$17 - $23.25/hr

Full-time

Posted 9 days ago

Job description


Intake Coordinator 

Department: Administration Hours of Work: 8AM - 5PM

Reports to: Assistant Administrator Schedule: M - F

Supervises: N/A Full-Time Employee


Job Description

Position Overview: 

The Intake Coordinator plays a critical role in the admissions process by facilitating new client intakes during daytime intake hours listed above. This position ensures that all required documentation is accurate, provides orientation to clients, and supports staff by assisting with administrative and client care needs when intake sessions are not occurring. The Intake Coordinator helps maintain smooth operations outside of regular business hours and provides coverage for daytime intake as required.

Key Responsibilities:

  • Serve as the first point of contact for incoming daytime client inquiries.
  • Conduct initial screenings and gather necessary documentation.
  • Complete the intake process for all clients admitted on shift, ensuring all paperwork and electronic health record (EHR) documentation is completed accurately.
  • Audit all intake charts from that day to ensure completeness, compliance, and accuracy.
  • Provide orientation and support to clients and families during the admission process. Communicate with on-call or supervisory staff regarding new admissions, discharges, or urgent issues.
  • Answer the phone while on shift, responding professionally to inquiries, referrals, and client needs. 
  • Enter intake documentation into the EMR system promptly.
  • Ensure all intake charts from that day comply with facility, state, and federal regulations (LDH, Medicaid, CARF, HIPAA).
  • Maintain accurate, up-to-date records in the EMR system.
  • Assist with administrative duties such as scanning, filing, or data entry.
  • Provide support to residential staff/techs with client needs as assigned.
  • Other duties as needed.
  • Coordinate with nursing, residential staff, and on-call administrators to ensure smooth client transitions.
  • Maintain professional, courteous communication with referral sources, clients, and staff.

Qualifications:

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Services, Psychology, Social Work, or related field preferred.
  • 2+ years of experience in behavioral health, substance abuse, or medical admissions preferred. Must maintain a valid driver’s license.