ZipRecruiter

Log In

1

Insurance Admin Assistant Jobs in California (NOW HIRING)

next page

Showing results 1-20

All JobsInsurance Admin JobsInsurance Admin Assistant JobsInsurance Admin Assistant Jobs in California

Insurance Admin Assistant information

What are the key skills and qualifications needed to thrive as an Insurance Admin Assistant, and why are they important?

To thrive as an Insurance Admin Assistant, you need strong organizational skills, attention to detail, and a background in administrative support, often supported by a high school diploma or equivalent. Familiarity with insurance management software, Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you efficiently support clients and colleagues. These skills ensure accurate record-keeping, smooth workflow, and effective customer service in a fast-paced insurance environment.

What are Insurance Admin Assistants?

Insurance Admin Assistants are professionals who provide administrative support within insurance companies or agencies. Their duties often include processing insurance applications, managing client records, handling correspondence, and assisting agents or underwriters with various clerical tasks. They play a key role in ensuring smooth office operations and maintaining accurate documentation. Strong organizational skills, attention to detail, and proficiency with office software are important for this role.

What are some typical challenges faced by an Insurance Admin Assistant and how can they be managed?

Insurance Admin Assistants often juggle multiple tasks such as processing policy documents, handling client inquiries, and maintaining accurate records. A common challenge is managing high volumes of paperwork and meeting tight deadlines, especially during peak renewal seasons. Staying organized through digital tools, maintaining clear communication with both clients and team members, and regularly updating knowledge on insurance procedures can help manage these demands effectively. Collaboration with underwriters, agents, and claims adjusters is also essential to ensure smooth workflow and minimize errors.
What are popular job titles related to Insurance Admin Assistant jobs in California? For Insurance Admin Assistant jobs in California, the most frequently searched job titles are:
What job categories do people searching Insurance Admin Assistant jobs in California look for? The top searched job categories for Insurance Admin Assistant jobs in California are:
What cities in California are hiring for Insurance Admin Assistant jobs? Cities in California with the most Insurance Admin Assistant job openings:
Insurance Admin Assistant jobs near you
Infographic showing various Insurance Admin Assistant job openings in California as of July 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Admin Assistant

Wilson Elser - Business & Legal Professionals

San Francisco, CA • Hybrid

$65K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Job description

At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal's survey of the nation's largest law firms.

Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Admin Assistant position in our San Francisco Office.

This position is on-site in our San Francisco office 5-days per week.

Discover our newly renovated San Francisco office! Take a virtual tour and explore our building amenities.

The Position

We are seeking an Administrative Assistant to provide administrative assistance to our Office Administrator within a fast-paced law firm environment.

Key Responsibilities:

  • Provide administrative support to the Office Administrator and assist with daily office operations.
  • Manage calendars, prepare correspondence, reports, presentations, and other business documents.
  • Draft, prepare, and distribute meeting agendas and related materials.
  • Assist with employee communications and reminders.
  • Assist with basic financial and administrative processes, vendor invoices, expense reports, and other administrative paperwork.
  • Assist with the preparation of onboarding documentation for new employees.
  • Assist with scheduling and coordination of new attorneys' photo sessions and coordination.
  • Assist with coordination of Coordinate meetings, conferences, and training sessions office events, including scheduling and room reservations.
  • Help organize firm office events, training sessions, and employee engagement activities.
  • Assist with file inventory and comply with file storage processes.
  • Serve as backup support for other general administrative duties and provide cross-functional support as needed.

Qualifications

  • Must have a high school diploma
  • Strong computer and keyboarding skills with proficiency in MS Office Suite and document management systems
  • Attention to detail and organizational skills are critical
  • Clear and effective communication skills, both orally and in writing
  • Must be able to multitask and successfully manage a variety of demands daily
  • Must be able to work independently and be proactive
  • Good problem-solving, planning, confidentiality, and time management skills are important
  • Ability to work well in a team environment

Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally.

A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Salary Range:
$65,000—$95,000 USD

Why Should You Apply?

  • Benefits: Outstanding benefits package, including 401k match and generous PTO plan
  • Career Growth: Ample opportunities for professional development and advancement
  • Employee Perks: Access to corporate discount plans and other benefits
Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal. We are unable to consider submissions from recruitment agencies without a current (dated as of 7/1/2024) agreement in place. We appreciate your understanding. For collaboration inquiries or to establish an agreement, please contact us at talentacquisition@wilsonelser.com.Wilson Elser is committed to a collegial work environment in which all individuals are treated with respect and dignity. It is the Firm's policy that employment will be based on merit, qualifications, and competence. Further, employment decisions will be made without regard to an applicants race, color, age, sex, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation or preference, gender identity, physical or mental disability, status as a victim of domestic violence, sex offenses, or stalking, past or present service in the uniformed services or application or obligation to serve in the uniformed services, or any other characteristic protected by law. Wilson Elser endeavors to make the Wilson Elser website accessible to any and all users. You may review our Accessibility Policy here.California Residents may review our CCPA notice for applicants and employees here.#ZR