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Institutional Giving Coordinator Jobs (NOW HIRING)

CAIR LA

Institutional Giving Manager

Anaheim, CA · On-site

$85K - $105K/yr

Institutional Giving Manager Department: Development Location: Anaheim, CA Reports To: Development ... and coordinating cross-functional grant development efforts. They are an exceptional writer ...

Restore NYC

Institutional Giving Manager

New York, NY · On-site

$500K/yr

Serve as project manager for institutional funding processes, ensuring coordination across internal ... Represent institutional giving strategy and insights at internal planning meetings and with senior ...

Restore NYC

Institutional Giving Manager

Manhattan, NY · On-site

Serve as project manager for institutional funding processes, ensuring coordination across internal ... Represent institutional giving strategy and insights at internal planning meetings and with senior ...

CAIR LA

Institutional Giving Manager

Anaheim, CA · On-site

$85K - $105K/yr

Institutional Giving ManagerDepartment: DevelopmentLocation: Anaheim, CA Reports To: Development ... and coordinating cross-functional grant development efforts. They are an exceptional writer ...

DREAM

Manager of Institutional Giving

New York, NY · On-site

Collaborate with the Senior Coordinator of Advancement Operations to maintain Salesforce alignment ... The Manager of Institutional Giving is part of the Advancement Team, which currently works 3 days ...

DREAM

Manager of Institutional Giving

New York, NY · On-site

The Manager of Institutional Giving will report directly to the Director of Institutional Giving ... Collaborate with the Senior Coordinator of Advancement Operations to maintain Salesforce alignment ...

DREAM

Manager of Institutional Giving

New York, NY · On-site

The Manager of Institutional Giving will report directly to the Director of Institutional Giving ... Collaborate with the Senior Coordinator of Advancement Operations to maintain Salesforce alignment ...

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Institutional Giving Coordinator information

What does an institutional giving coordinator do?

An Institutional Giving Coordinator is responsible for managing and supporting an organization's fundraising efforts from institutional sources such as foundations, corporations, and government agencies. This role typically involves researching potential funders, preparing grant proposals, tracking deadlines, and ensuring compliance with reporting requirements. The coordinator works closely with program staff and leadership to align funding opportunities with organizational goals and to maintain relationships with funders. Their efforts help secure critical funding to support the organization's programs and initiatives.

What are typical challenges faced by an institutional giving coordinator and how can they be addressed?

Institutional Giving Coordinators often face the challenge of managing multiple grant applications and deadlines simultaneously, while ensuring each proposal is tailored to the priorities of different funders. Strong organizational skills, attention to detail, and proactive communication with program staff are key to overcoming these challenges. Building relationships with institutional donors and staying informed about their evolving interests can also help coordinators secure and maintain funding. Regularly updating a grants calendar and collaborating closely with colleagues can streamline the process and improve success rates.

What are the key skills and qualifications needed to thrive as an institutional giving coordinator?

To thrive as an Institutional Giving Coordinator, you need strong grant writing, research, and project management skills, typically supported by a bachelor’s degree in a related field and experience with fundraising or nonprofit development. Familiarity with donor management databases (such as Raiser’s Edge or Salesforce), grant tracking systems, and proficiency in Microsoft Office are commonly required. Exceptional communication, attention to detail, and the ability to build relationships are crucial soft skills for this role. These competencies are vital to securing institutional funding, maintaining accurate records, and fostering partnerships that support an organization’s mission.

What is the difference between Institutional Giving Coordinator vs Development Associate?

AspectInstitutional Giving CoordinatorDevelopment Associate
Primary FocusSecuring grants and donations from institutions and foundationsSupporting overall fundraising efforts, including individual and corporate giving
Required CredentialsBachelor's degree, experience in grant writing or institutional fundraisingBachelor's degree, experience in fundraising or donor relations
Work EnvironmentNonprofit organizations, foundations, arts organizationsNonprofits, educational institutions, arts organizations
Common TasksGrant research, proposal writing, reporting to fundersDonor database management, event support, donor communication

The Institutional Giving Coordinator primarily focuses on securing funding from foundations and institutions through grant writing and reporting. In contrast, the Development Associate supports broader fundraising activities, including individual and corporate donations. Both roles require strong communication skills and nonprofit experience, but the Coordinator specializes in institutional funding, making it essential for organizations seeking foundation grants.

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Institutional Giving Coordinator jobs near you
Infographic showing various Institutional Giving Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 18% Part Time, and 8% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution.

Institutional Giving Coordinator

The Fresh Air Fund

New York, NY • On-site

$52K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement

Posted 9 days ago

Job description

Institutional Giving Coordinator

The Fresh Air Fund is a youth development organization providing transformative outdoor experiences, at no cost, for New York City children from underserved communities. At six sleepaway camps in New York’s Mid-Hudson Valley, children have new experiences, learn new skills and gain new perspectives. Youth also participate in year-round leadership, career exploration and educational programs.

Position Summary

The Institutional Giving Coordinator is an essential part of the Institutional Giving team, supporting all aspects of the foundation relations and grants management functions of the department. This role is ideal for an early-career development professional who is detail-oriented, an excellent writer, and energized by translating program impact into compelling funding narratives. The Coordinator will work closely with the Director of Institutional Giving on research, writing, grants administration, and donor stewardship for foundation and government funders. The Coordinator reports to the Director of Institutional Giving.

Responsibilities

  • Maintain and manage the institutional giving grants calendar, tracking all deadlines for letters of inquiry, proposals, reports, and renewals across the foundation portfolio.
  • Draft letters of inquiry, proposals, and funder progress reports for review and finalization by the Director, ensuring alignment with funder guidelines and The Fund's case for support.
  • Research and qualify new foundation and corporate-foundation prospects, preparing prospect briefs and funder profiles for the Director's review.
  • Gather and organize programmatic data, outcomes, and stories from program staff to support proposals and reports.
  • Maintain accurate and complete funder records in Salesforce, including contact information, proposal status, gift history, and next steps.
  • Process and acknowledge institutional gifts in coordination with the Development Operations team, ensuring timely and accurate stewardship.
  • Prepare briefing materials, talking points, and follow-up communications for Director and CEO meetings with funders.
  • Monitor compliance requirements (reporting deadlines, restricted-use rules, grant agreement terms) and flag risks to the Director proactively.
  • Support Fresh Air Fund community and special events and site visits for foundation funders as needed, including occasional evenings, early mornings and weekends.
  • Other duties as assigned.

Qualifications

  • 1–3 years of experience in development, grant writing, or a related nonprofit role; recent graduates with strong relevant internship experience will be considered.
  • Excellent writing skills, with the ability to translate program information into clear, persuasive narrative.
  • Highly organized, with strong attention to detail and the ability to manage multiple deadlines simultaneously.
  • Comfortable with data — pulling, organizing, and presenting program metrics for funder audiences.
  • Experience with CRM/donor databases preferred; Salesforce experience a plus.
  • Proactive, resourceful, and able to work both independently and collaboratively.
  • A commitment to and enthusiasm for The Fund's mission and values.
  • Bachelor's degree required.

Salary & Benefits:

The salary range for this role is $52,000 – $55,000, commensurate with experience. The Fresh Air Fund offers a generous benefits package including medical, dental and vision insurance, flexible spending accounts, commuter benefits, and employer and employee retirement contribution plans.

Additional Information

This at-will position is full-time, based in our New York City office, and currently requires three days a week in the office. The Fresh Air Fund offices are open and available all week, and all employees are permitted and encouraged to come to the office to work. Fresh Air may modify its remote work policy generally or with respect to any position at any time.

As part of our commitment to maintaining a safe and healthy workplace, Fresh Air requires all employees to meet applicable vaccination requirements in accordance with federal, state, and local laws. Fresh Air may require additional vaccinations. Proof of vaccination, immunity or an approved exemption will be required as a condition of employment, if applicable.

Application Instructions:

To apply, please submit a resume and a cover letter. Applications will not be considered without a cover letter. We are hiring on a rolling basis and encourage interested applicants to apply as early as possible. No calls or recruiters, please.

The Fresh Air Fund is proud to be an equal opportunity employer, committed to inclusive hiring, and dedicated to diversity in its work and on its staff. We strongly encourage candidates of all identities, experiences, orientations and communities to apply.