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Inbox Manager Jobs in Gilbert, AZ (NOW HIRING)

LUV Car Wash

Accounts Payable Specialist

Gilbert, AZ

$24 - $26/hr

Manage and monitor corporate credit card account (Divvy). This includes daily Admin approval of ... Monitor AP email inbox: Research, respond, send invoices to bill.com, forward, file, etc., to empty ...

Dutch Bros. Coffee

Lease Coordinator

Tempe, AZ · On-site

Manage the property management inbox and direct assignments. * Review and process lease options renewals and document into Lucernex. * Manage property management matters including disputes and ...

Dutchbros

Lease Coordinator

Tempe, AZ · Hybrid

Manage the property management inbox and direct assignments. * Review and process lease options renewals and document into Lucernex. * Manage property management matters including disputes and ...

The State of Arizona

Accounting Specialist 2

Phoenix, AZ · On-site

$46K/yr

Manage and track a high-volume shared email inbox efficiently * Plan, analyze, and establish priorities in a fast-paced work environment * Interpret and apply policies consistently and make sound ...

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Inbox Manager information

What is an inbox manager?

Inbox Managers are professionals responsible for organizing, monitoring, and responding to emails and messages for individuals or organizations. Their main tasks include sorting incoming messages, prioritizing urgent communications, drafting responses, and ensuring that important emails are followed up on promptly. Inbox Managers help improve productivity by reducing email clutter and streamlining communication processes. They often use specialized tools and techniques to manage multiple inboxes efficiently.

How does an inbox manager effectively prioritize and respond to high volumes of email communication?

Inbox Managers often face the challenge of sorting through large volumes of emails daily. To handle this efficiently, they typically use a combination of email management tools, filters, and labeling systems to prioritize urgent and important messages. Regular coordination with key stakeholders helps clarify priorities and ensures timely responses. Strong organizational skills and the ability to quickly assess the relevance and urgency of messages are crucial to maintaining smooth communication flows and supporting executive or team productivity.

What are the key skills and qualifications needed to thrive as an inbox manager, and why are they important?

To thrive as an Inbox Manager, you need strong organizational skills, attention to detail, and experience with email management, often supported by familiarity with customer service or administrative backgrounds. Proficiency with email clients (such as Gmail or Outlook), automation tools (like Zapier), and ticketing or CRM systems is typically required. Excellent communication, prioritization, and problem-solving skills help you stand out in managing high volumes of correspondence. These skills ensure efficient workflow, timely responses, and enhanced client or team satisfaction through seamless inbox operations.

What is the difference between Inbox Manager vs Customer Service Representative?

AspectInbox ManagerCustomer Service Representative
Primary RoleOversees email and message management, ensuring timely responses and organizationHandles customer inquiries, provides support, and resolves issues via various communication channels
Required SkillsEmail management, organization, communication, multitaskingCommunication, problem-solving, customer service skills
Work EnvironmentOffice or remote, focused on digital communicationOffice or call center, direct customer interaction
Common Industry UsageBusiness, e-commerce, tech companiesRetail, service industries, tech support

While both roles involve communication management, the Inbox Manager primarily focuses on organizing and managing email and message flow within an organization, whereas the Customer Service Representative directly interacts with customers to resolve issues and provide support. Understanding these differences helps in choosing the right career path or job search focus.

What are popular job titles related to Inbox Manager jobs in Gilbert, AZ?

For Inbox Manager jobs in Gilbert, AZ, the most frequently searched job titles are:

What job categories do people searching Inbox Manager jobs in Gilbert, AZ look for?

The top searched job categories for Inbox Manager jobs in Gilbert, AZ are:

What cities near Gilbert, AZ are hiring for Inbox Manager jobs?

Cities near Gilbert, AZ with the most Inbox Manager job openings:

Inbox Manager jobs near you
Infographic showing various Inbox Manager job openings in Gilbert, AZ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

SOMA - Student Achievement Success Administrative Assistant

AT Still University

Mesa, AZ • On-site

$15.75 - $21.25/hr

Full-time

Re-posted 6 days ago

Job description

The Student Achievement Success Administrative Assistant provides comprehensive administrative and operational support to the Student Achievement Success (SAS) Team within AT Still University School of Osteopathic Medicine in Arizona (ATSU-SOMA). This position supports student success operations, academic progression processes, and institution-wide student events while ensuring efficient communication, documentation management, and coordination across departments. The Administrative Assistant serves as a central point of contact for student progression and committee-related administrative functions and assists with maintaining accurate records, coordinating meetings, supporting student communications, and facilitating key student lifecycle events from matriculation through graduation.
Duties & Responsibilities:
Student Performance Committee (SPC) Administrative Support:
  • Provide administrative support for the Student Performance Committee (SPC).
  • Coordinate SPC meeting logistics, scheduling, and preparation.
  • Prepare and distribute meeting agendas, materials, and supporting documentation.
  • Marshal SPC cases and organize materials for committee review.
  • Draft, distribute, and maintain SPC correspondence and student notifications.
  • Maintain oversight and management of the SPC email inbox, ensuring timely communication and follow-up.
  • Maintain confidentiality and compliance with FERPA and institutional policies related to student records and committee proceedings.

Student Records, Academic Status & Absence Management:
  • Update and maintain student academic status records and progression documentation.
  • Manage eMedley status updates, documentation tracking, and student records maintenance.
  • Oversee and manage the student absences inbox, ensuring timely review, routing, and communication regarding absence requests.
  • Process and document student absence requests and related correspondences.
  • Coordinate communications with students, faculty, and administration regarding attendance-related matters.
  • Ensure accurate and timely entry of student information into institutional systems and databases.
  • Assist with maintaining records related to remediation, academic standing, professionalism, and progression activities.
  • Manage immunizations and BLS certification compliance.

Admissions & Student Affairs Support:
  • Provide administrative support for admissions-related activities as assigned.
  • Assist with admissions committee communications, scheduling, file management, and meeting coordination.
  • Collaborate with Student Affairs, Academic Affairs, and Admissions teams to support student onboarding and transition activities.

Event & Program Coordination:
  • Assist in planning, coordination, and operational support for school-wide student events including:
  • Student orientation
  • Student workshops and training events
  • Professional development programming
  • Graduation activities
  • White coat ceremonies
  • Clinical and rotation readiness initiatives
  • Coordinate event logistics including scheduling, materials preparation, communications, room reservations, and attendee support.
  • Support faculty, staff, and student engagement activities related to SAS initiatives.

General Administrative Support:
  • Provide day-to-day administrative support to the Student Achievement Success Team.
  • Draft correspondence, reports, spreadsheets, and meeting documentation.
  • Maintain organized electronic and physical filing systems.
  • Monitor deadlines, workflows, and operational priorities across multiple projects.
  • Perform additional duties and special projects as assigned.

Requirements
Education & Experience:
Qualifications:
  • Associate's degree required; bachelor's degree preferred.
  • Minimum of 2-3 years of administrative or program coordination experience, preferably in higher education, healthcare, or academic medicine.
  • Experience managing calendars, meeting coordination, records management, and professional communications.
  • Proficiency with Microsoft Office Suite, database systems, and educational management platforms.
  • Strong organizational and multitasking abilities with attention to detail.
  • Ability to maintain confidentiality and exercise discretion in handling sensitive student information.

Preferred Qualifications:
  • Experience working in medical education, higher education, or student affairs.
  • Familiarity with student information systems and eMedley or similar educational platforms.
  • Experience supporting committees, academic progression processes, or admissions operations.
  • Knowledge of FERPA and academic records management practices.
  • Experience coordinating large-scale academic or student events.
  • Two to three years prior experience
  • Excellent written and verbal communication skills.
  • Strong customer service and interpersonal skills.
  • Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
  • Ability to work collaboratively with faculty, staff, students, and institutional leadership.
  • Strong problem-solving and organizational skills.
  • Demonstrated professionalism, adaptability, and initiative.

A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), sexual orientation, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.

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