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Imanage Jobs in Virginia (NOW HIRING)

Cooley LLP

IP Practice Support Assistant

Reston, VA

$57K - $69K/yr

Update iManage in accordance with practice group electronic file guidelines * Prepare labels and packages for courier delivery * Assist with general printing, copying and scanning requests

Cooley LLP

IP Practice Support Assistant

Reston, VA · On-site

$57K - $69K/yr

Update iManage in accordance with practice group electronic file guidelines * Prepare labels and packages for courier delivery * Assist with general printing, copying and scanning requests

Cooley

IP Practice Support Assistant

Reston, VA

$57K - $69K/yr

Update iManage in accordance with practice group electronic file guidelines * Prepare labels and packages for courier delivery * Assist with general printing, copying and scanning requests

Cooley LLP

Document Specialist

Reston, VA · On-site

$68K - $120K/yr

Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority * Fast and accurate typing * General understanding of personal computers

Cooley

Innovation Counsel

Reston, VA

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Ability to work extended and/or weekend hours, as required * Ability to ...

Cooley LLP

Innovation Counsel

Reston, VA · On-site

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Ability to work extended and/or weekend hours, as required * Ability to ...

Cooley

Innovation Counsel - Litigation

Reston, VA · On-site

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Ability to work extended and/or weekend hours, as required * Ability to ...

Cooley

Document Specialist

Reston, VA · On-site

$68K - $120K/yr

Knowledge of Microsoft Office Suite, iManage, Visio, Acrobat, IntApp, eDictation, Litera, Compare and Best Authority * Fast and accurate typing * General understanding of personal computers

Cooley

Innovation Counsel - Litigation

Reston, VA · On-site

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Ability to work extended and/or weekend hours, as required * Ability to ...

Cooley

Innovation Counsel - Litigation

Reston, VA

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * Ability to work extended and/or weekend hours, as required * Ability to ...

Cooley

Audit Letter Analyst

Reston, VA

$68K - $99K/yr

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications * 3+ years of law firm experience which could include experience in conflicts ...

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What is an iManage?

An iManage job typically involves working with the iManage document and email management system, widely used in legal, financial, and professional services industries. Professionals in these roles manage document workflows, ensure data security, and support users with technical issues. Responsibilities may include system administration, troubleshooting, upgrades, and integrations with other enterprise software.

What are the typical daily responsibilities of an iManage administrator?

As an iManage Administrator, your day-to-day responsibilities often include maintaining and troubleshooting the iManage document management system, onboarding new users, managing access rights, and ensuring data security and integrity. You will frequently collaborate with attorneys, paralegals, and IT teams to resolve user issues, implement updates, and optimize workflows within the platform. Administrators may also conduct periodic system audits, assist with data migration projects, and create user training materials. This role requires balancing technical support with proactive system enhancements to ensure smooth and secure document management operations in the organization.

What are the key skills and qualifications needed to thrive in the iManage position, and why are they important?

To thrive in an iManage Administrator role (commonly titled as 'iManage Administrator' or 'iManage Specialist'), you need a solid foundation in IT administration, experience with document management systems, and a background in legal or professional services environments. Proficiency with iManage Work, Microsoft Office Suite, and related networking or security protocols, along with relevant certifications like iManage Certified System Engineer (ICSE), is often required. Strong analytical skills, attention to detail, and effective communication are crucial soft skills for troubleshooting and supporting end-users. These competencies ensure seamless document management, high user satisfaction, and compliance with organizational and legal standards.

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Imanage jobs near you
Infographic showing various Imanage job openings in Virginia as of August 2026, with employment types broken down into 94% Full Time, and 6% Nights. Highlights an 84% In-person, 7% Hybrid, and 9% Remote job distribution.

IP Practice Support Assistant

Reston, VA

Cooley LLP
Law Firms • 1 - 5K employees
Learn more about Cooley LLPexternal

$57K - $69K/yr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 26 days ago

Job description

IP Practice Support Assistant
Cooley is seeking an IP Practice Support Assistant to join the IP Services team.

Position Summary: The IP Practice Support Assistant (IP PSA) will assist with various administrative projects and duties in support of practitioners, specialists, and paralegals in the Patent Prosecution and Counseling and Trademark, Copyright and Advertising practice groups. Specific duties include, but are not limited to, the following:

Position responsibilities:

  • Process new docket number requests, conflict checks and new matter number requests

  • Obtain patent documents via public and/or firm-vendor resources

  • Order/secure certified patent/trademark documents

  • Upload Information Disclosure Statement (IDS) references via EFS

  • Assist with special projects

  • Obtain timekeeper approval and coordinate payment for foreign associate invoices

  • Process domestic vendor invoices and expense reimbursements using Chrome River

  • Enter practitioner time and fixed fees in IntApp Time, as requested

  • Assist with organization of monthly client bills (electronic/manual) and other billing tasks (bookmarking prebills, cover letters)

  • Update iManage in accordance with practice group electronic file guidelines

  • Prepare labels and packages for courier delivery

  • Assist with general printing, copying and scanning requests

  • Coordinate and schedule travel

  • Reserve conference rooms, schedule conference calls and coordinate other meeting logistics

Skills & Experience

Required:

  • Available to work overtime, as required

  • After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications

Preferred:

  • Bachelor's Degree

  • Previous administrative experience in a professional service industry

Competencies

  • Customer service oriented, as demonstrated by strong attention to detail, organization and ability to prioritize work tasks and manage deadlines based upon internal and external client needs

  • Ability to work independently and under pressure/tight time constraints

  • Creative and entrepreneurial approach to problem-solving and process improvement

  • Flexible and agile, ability to reprioritize with changes in the business

  • Strong initiative and a get-it-done attitude

  • Excellent communication and interpersonal skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $27.50 - $33.50 ($57,200.00 - $69,680.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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