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Human Resources Administration Assistant Jobs (NOW HIRING)

Malone

HR/ Admin Assistant

Carlsbad, CA · On-site

$22 - $25/hr

To Apply for this Job Click Here Job ID: 882735 Job Summary: We're looking for a HR & Administration Assistant to help keep people and office operations running smoothly. This role supports ...

New

Starks Industries

Human Resources Assistant

Sacramento, CA · On-site

$40K - $51K/yr

Human Resources Administration * Assist with the preparation, review, and processing of personnel actions, including accession requests, awards, performance management documentation, and benefits ...

ID3 Group

Human Resources Administrator

Atlanta, GA · On-site

Support payroll and benefits administration activities. * Assist with leave administration, workers' compensation, and unemployment claims. * Maintain HR compliance documentation and reporting.

Robert Half

Human Resources (HR) Manager

Midland, TX · On-site

We are looking for an experienced Human Resources Manager to support daily people operations while ... administration. * Assist the finance function by collecting, organizing, and entering accounting ...

Contra Costa Electric, Inc.

HR/Payroll Assistant

Martinez, CA · On-site

$23.50 - $31.25/hr

Job Summary Contra Costa Electric is recruiting for an HR & Payroll Assistant to support day-to-day ... Support benefits administration and open enrollment activities * Support HR compliance efforts ...

ID3 Group

Human Resources Administrator

Dalton, GA · On-site

Support payroll and benefits administration activities. * Assist with leave administration, workers' compensation, and unemployment claims. * Maintain HR compliance documentation and reporting.

Confidential

Be Seen First

Admin Assistant - Human Resources

San Antonio, TX · On-site

$18/hr

HR Administration: Assist with core HR tasks, including data entry, maintaining employee records, and supporting the onboarding and offboarding processes. * Operational Support: Handle a variety of ...

A-ADVANCED SEPTIC SERVICES INC

HR Generalist

Auburn, WA · On-site

$80K - $85K/yr

Human Resources Human Resources Generalist Reports To: Human Resources Manager Pay Type: $80,000 ... Compliance and Benefits Administration * Assist with benefits administration, including enrollments ...

A-ADVANCED SEPTIC SERVICES INC

HR Generalist

Auburn, WA · On-site

$80K - $85K/yr

Human Resources Generalist Reports To: Human Resources Manager Pay Type: $80,000 - $85,000 Annual ... Compliance and Benefits Administration * Assist with benefits administration, including enrollments ...

Controlled FORCE

HR Coordinator

Batavia, IL · On-site

$21.50 - $28/hr

HR Coordinator (Benefits & Compliance) The HR Coordinator (Benefits & Compliance) supports the ... Benefits Administration * Assist with employee benefits enrollment, changes, and terminations

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Human Resources Administration Assistant information

See salary details

$26.5K

$44.2K

$60K

How much do human resources administration assistant jobs pay per year?

As of Sep 9, 2026, the average yearly pay for human resources administration assistant in the United States is $44,245.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $48,000.00 per year, depending on experience, location, and employer.

What is a human resources administration assistant?

Human Resources Administration Assistants are professionals who support the HR department with a variety of administrative tasks. Their responsibilities typically include maintaining employee records, assisting with recruitment processes, organizing training sessions, handling HR documents, and responding to employee inquiries. They play a crucial role in ensuring that HR operations run smoothly by managing paperwork, scheduling interviews, and updating databases. This role often serves as an entry point into the HR field and requires strong organizational and communication skills.

What are the key skills and qualifications needed to thrive as a human resources administration assistant?

To thrive as a Human Resources Administration Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of HR principles, often supported by a diploma or degree in business or human resources. Familiarity with HR information systems (HRIS), payroll software, and office applications like Microsoft Excel and Word is typically required. Excellent communication, discretion, and multitasking abilities make someone stand out in this role. These skills and qualities are crucial for maintaining accurate records, supporting HR processes, and ensuring a professional and confidential workplace.

What are some common challenges faced by human resources administration assistants and how can they be managed effectively?

Human Resources Administration Assistants often juggle multiple tasks such as managing employee records, supporting recruitment processes, and handling confidential information. A common challenge is prioritizing urgent requests from different departments while maintaining accuracy and confidentiality. Effective time management, strong organizational skills, and clear communication with team members and supervisors help in managing these demands. Building familiarity with HR systems and proactively seeking clarification on complex tasks also contribute to smoother daily operations.

What is the difference between Human Resources Administration Assistant vs Human Resources Coordinator?

AspectHuman Resources Administration AssistantHuman Resources Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in HR, Business, or related field
Work EnvironmentOffice setting, supporting HR team with administrative tasksOffice environment, involved in coordinating HR activities and programs
Employer & Industry UsageCommon in various industries for administrative support rolesUsed across industries for managing HR processes and employee relations
Search & Comparison IntentOften searched by those seeking entry-level HR support rolesCompared when exploring roles with more coordination responsibilities

The Human Resources Administration Assistant primarily handles administrative tasks within HR departments, requiring basic credentials and supporting daily operations. The Human Resources Coordinator takes on a more active role in coordinating HR programs and employee relations, often requiring a bachelor's degree. Both roles are vital in HR teams but differ in scope and responsibilities.

How much does a human resources administration assistant get paid?

The average salary for a human resources administration assistant typically ranges from $35,000 to $50,000 annually, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger companies can earn higher wages. Benefits such as health insurance and paid time off are often included in compensation packages.

What cities are hiring for Human Resources Administration Assistant jobs?

Cities with the most Human Resources Administration Assistant job openings:

What states have the most Human Resources Administration Assistant jobs?

States with the most job openings for Human Resources Administration Assistant jobs include:

What are popular job titles related to Human Resources Administration Assistant jobs?

For Human Resources Administration Assistant jobs, the most frequently searched job titles are:

Infographic showing various Human Resources Administration Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 12% Part Time, and 3% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution, with an average salary of $44,245 per year, or $21.3 per hour.

HR/ Admin Assistant

Carlsbad, CA • On-site

Malone
1 - 10 employees
Learn more about Maloneexternal

$22 - $25/hr

Other

Posted yesterday

New

Job description

To Apply for this Job Click Here
Job ID: 882735
Job Summary:
We're looking for a HR & Administration Assistant to help keep people and office operations running smoothly. This role supports recruiting, onboarding, employee records, HR programs, office administration, and employee engagement. The ideal candidate is organized, dependable, detail-oriented, and service-focused, with excellent communication skills and a commitment to confidentiality.
HR/ Admin Assistant Responsibilities:
  • Support day-to-day HR and administrative activities, including employee documentation and recordkeeping.
  • Coordinate recruiting activities such as interview scheduling, candidate tracking, job postings, and orientations.
  • Assist with onboarding and offboarding processes, new hire materials, and employee communications.
  • Maintain accurate personnel files, HR records, calendars, and electronic documents.
  • Support employee engagement, recognition, appreciation events, and company activities.
  • Assist with office operations, including mail, supplies, shipping/receiving, vendors, and facilities needs.
  • Prepare purchase orders, invoices, reports, and other administrative documents using Microsoft D365.
  • Monitor and follow up on routine HR and administrative requests.
  • Provide backup support to the Administration team during vacations and absences.
  • Handle sensitive employee and company information with professionalism and confidentiality.
HR/ Admin Assistant Requirements:
  • High school diploma or equivalent required; Associate's or Bachelor's degree in HR, Business Administration, or a related field preferred.
  • 3-5 years of administrative, office support, HR, receptionist, or customer service experience preferred.
  • Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint; Adobe experience preferred.
  • Experience with HRIS, ERP, or business systems such as Microsoft D365 is a plus.
  • Strong organization, time management, prioritization, and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities, meet deadlines, and work independently or as part of a team.
  • Professional, dependable, friendly, and service-oriented approach.
  • Strong judgment and ability to maintain confidentiality.
  • Ability to perform routine office duties and occasionally lift or move materials up to approximately 25 pounds.
Schedule:
  • Full-time: Monday - Friday 8 am - 5 pm or 7:30 am - 4:30 pm
Payrate:
  • $22-25/hr DOE

Malone Workforce Solutions is an equal opportunity employer dedicated to fostering a diverse and inclusive workplace.
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