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Hospital Department Secretary Jobs (NOW HIRING)

Campbell County Health

DEPARTMENT SECRETARY II

Gillette, WY · On-site

$16.75 - $20.25/hr

Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital ... Click here to learn more about our full benefits package JOB SUMMARY The Department Secretary is ...

Hunterdon Health

Department Secretary

Flemington, NJ

$21.53 - $26.91/hr

Order office supplies and resupply of all packets and materials in department. * Update and ... Exposure to a hospital or medical office environment beneficial. Experience in patient registration ...

Hunterdon Health

Department Secretary

Flemington, NJ · On-site

$21.53 - $26.91/hr

Order office supplies and resupply of all packets and materials in department. * Update and ... Exposure to a hospital or medical office environment beneficial. Experience in patient registration ...

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How much do hospital department secretary jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for hospital department secretary in the United States is $20.55, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a department secretary in a hospital?

A hospital department secretary is responsible for administrative tasks such as scheduling appointments, managing patient records, and handling correspondence within a specific hospital department. They often use office software and communicate with medical staff and patients to ensure smooth operations.

How to become a secretary at a hospital?

To become a hospital department secretary, candidates typically need a high school diploma or equivalent and strong organizational and communication skills. Some positions may require proficiency in office software and familiarity with medical terminology; relevant certifications can enhance job prospects. On-the-job training is common, and the role often involves working in a fast-paced healthcare environment with regular office hours.

What are hospital department secretaries?

Hospital department secretaries are administrative professionals who support the daily operations of specific hospital departments. They handle tasks such as scheduling appointments, managing patient records, answering phones, and assisting medical staff with clerical needs. Their work ensures that communication flows smoothly between patients, doctors, and other hospital staff. Attention to detail, organizational skills, and knowledge of medical terminology are important for success in this role.

What are the key skills and qualifications needed to thrive as a Hospital Department Secretary, and why are they important?

To thrive as a Hospital Department Secretary, you need strong organizational skills, attention to detail, and proficiency in medical terminology, often supported by a high school diploma or specialized training in healthcare administration. Familiarity with hospital information systems, electronic health records (EHRs), and standard office software is typically required. Exceptional interpersonal communication, discretion, and multitasking abilities help you excel in this role. These skills ensure efficient departmental operations, accurate record-keeping, and effective support for both medical staff and patients.

What is the highest paid position in a hospital?

The highest paid positions in a hospital are typically executive roles such as Chief Executive Officer (CEO) or Chief Medical Officer (CMO), who oversee hospital operations and strategic planning. These roles often require extensive experience, advanced degrees, and leadership skills, and they can earn salaries significantly higher than other hospital staff. Compensation varies based on hospital size, location, and individual qualifications.

Is being a MOA a good entry-level job?

A Medical Office Assistant (MOA) role is often considered a good entry-level position in healthcare, providing experience with administrative tasks, patient interaction, and medical record management. It typically requires basic certification or training and offers opportunities for career advancement within healthcare settings.

What are some common challenges faced by Hospital Department Secretaries, and how can they be managed effectively?

Hospital Department Secretaries often handle a high volume of administrative tasks while coordinating with medical staff, patients, and other departments. Managing multiple priorities, such as scheduling appointments, processing paperwork, and responding to urgent requests, can be challenging—especially in a fast-paced hospital environment. Effective time management, strong organizational skills, and clear communication are essential to balancing these responsibilities. Familiarity with hospital information systems and maintaining confidentiality also help secretaries perform efficiently and support the smooth operation of their department.

What is the difference between Hospital Department Secretary vs Medical Office Assistant?

AspectHospital Department SecretaryMedical Office Assistant
CredentialsHigh school diploma; some roles may require certification in medical administrationHigh school diploma; certification in medical assisting often preferred
Work EnvironmentHospital departments, clinics, healthcare facilitiesDoctor's offices, clinics, outpatient facilities
Primary DutiesScheduling, patient records, administrative support within hospital departmentsPatient intake, scheduling, basic clinical tasks, administrative support

Hospital Department Secretaries focus on administrative tasks within hospital departments, often requiring knowledge of hospital systems. Medical Office Assistants typically work in outpatient settings, performing both administrative and basic clinical duties. While both roles support healthcare operations, their work environments and specific responsibilities differ.

What cities are hiring for Hospital Department Secretary jobs? Cities with the most Hospital Department Secretary job openings:
What states have the most Hospital Department Secretary jobs? States with the most job openings for Hospital Department Secretary jobs include:
Hospital Department Secretary jobs near you
DEPARTMENT SECRETARY II

DEPARTMENT SECRETARY II

Campbell County Health

Gillette, WY • On-site

$16.75 - $20.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 11 days ago

Campbell County Health rating

7.5

Company rating: 7.5 out of 10

Based on 18 frontline employees who took The Breakroom Quiz

299th of 1,051 rated hospitals

Job description

ABOUT CAMPBELL COUNTY HEALTH

Campbell County Health (CCH) is more than just a hospital—we are a comprehensive healthcare system serving northeast Wyoming. Our organization includes Campbell County Memorial Hospital, a 90-bed acute care community hospital in Gillette; Campbell County Medical Group, featuring nearly 20 specialty and primary care clinics—including locations in Wright and Hulett; and The Legacy Living & Rehabilitation Center, a long-term care facility. 

To be responsive to our employee’s needs we offer:

  • Generous PTO accrual (increases with tenure)
  • Paid sick leave days
  • Medical/Dental/Vision
  • Health Savings Account, Flexible Spending Account, Dependent Care Savings Account
  • 403(b) with employer match
  • Early Childhood Center, discounted on-site childcare
  • And more! Click here to learn more about our full benefits package

JOB SUMMARY

The Department Secretary is the key person in establishing a first impression and conveying the CCH mission and vision of providing the best possible customer service. Under the direction of the Medical Surgical Director and Clinical Supervisor, the Department Secretary supports the clinical team by coordinating essential administrative functions that ensure a smooth and efficient unit operation.

This position is responsible for maintaining accurate patient records, coordinating diagnostic tests and procedures, managing supplies, and serving as a key communication hub for the department. 

ESSENTIAL FUNCTIONS

  • Accurately transcribe and process physicians’ orders.

  • Initiate and maintain both electronic and paper-based patient records.

  • Act as a central point of communication between the department, ancillary services, physicians, patients, and external providers.

  • Record data, prepare reports, enter and reconcile patient charges.

  • Support the admission and discharge process and maintain patient records throughout their hospital stay.

  • Coordinate tests, procedures, diets, and medication instructions; prioritize scheduling across multiple departments.

  • Schedule follow-up appointments and arrange for necessary equipment or services.

  • Input physician orders and retrieve test results for staff.

  • Promote departmental and organizational cost-efficiency.

  • Provide courteous, professional customer service and demonstrate excellent telephone etiquette.

  • Remain calm and flexible in a fast-paced, high-volume environment while maintaining a positive, team-oriented approach.

  • Adhere to all regulations and hospital policies, including the Corporate Compliance Program.

  • Perform additional duties as assigned.

JOB QUALIFICATIONS

  • Education

    • High school diploma or GED required.

    • Completion of a medical terminology course or unit secretary training program preferred.

  • Licensure

    • None.

  • Experience

    • Previous clerical or unit secretary experience preferred

    • CNA experience preferred

  • Certifications required

    • Current Wyoming CNA certification

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