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Hoc Administrative Assistant Jobs (NOW HIRING)

Empyra

Executive Administrative Assistant

Dallas, TX · On-site

Handle confidential and sensitive information with discretion. * Assist leadership with ad-hoc administrative tasks and special projects. Dallas Office Administration * Be the primary point of ...

New

WOW Remote Teams

Real Estate Administrative Assistant

$36K - $49K/yr

Handle ad hoc administrative needs as assigned, maintaining an attitude of accountability and reliability. Requirements: * Previous experience as an Administrative Assistant or Real Estate Assistant ...

Excel Partners

Administrative Assistant

Stamford, CT · On-site

$38/hr

Administrative Assistant Location: Stamford, CT 06901 Pay Rate: Up to $38.00/hr Scenario: Temp ... hoc projects General Qualifications: • 8 years of solid administrative experience with track ...

Ott, Shore & Co., LLC

Be Seen First

Administrative Assistant

Parsippany, NJ · On-site

$20 - $25/hr

We are seeking an Administrative Assistant to join our team. This role is ideal for a proactive ... Ad hoc projects * Hybrid Office Qualifications: * Previous experience in office administration

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How much do hoc administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for hoc administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

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Infographic showing various Hoc Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Assistant - Sales and Marketing

Detroit, MI • On-site

Walbridge
Construction • 1 - 5K employees
Learn more about Walbridgeexternal

$16.50 - $22.25/hr

Other

Posted 9 days ago

Walbridge rating

8.6

Company rating: 8.6 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description


Administrative Assistant - Sales and Marketing
Category
Administrative
Work Location
US-MI-Detroit
ID
2026-2467
Overview

The Opportunity

As administrative support for our sales and marketing groups, you will support executives (2 senior vice presidents and 1 vice president) by managing complex calendars, coordinating domestic and international travel, and providing day-to-day operational support. This role is responsible for event planning and communications. In this role, you will partner closely with internal stakeholders and use strong organizational skills, sound judgment, and attention to detail to successfully manage competing priorities in a fast-paced environment.

Location

The role is based in our Detroit, Michigan headquarters.

Responsibilities

Primary Responsibilities

    Calendar Management: Manage complex, frequently changing calendars for the team's three executives.
  • Meeting Coordination: Coordinate internal and external meetings across multiple time zones.
  • Meeting Preparation: Prepare agendas, briefing materials, and meeting logistics to support effective meetings.
  • Travel Coordination: Coordinate comprehensive domestic and international travel, including flights, hotels, ground transportation, visas, and required travel documentation.
  • Travel Itineraries: Prepare detailed travel itineraries with confirmations, contact information, and contingency plans.
  • Travel Monitoring: Monitor travel schedules for changes or disruptions and proactively resolve issues.
  • Expense Tracking: Track travel expenses and assist with expense reporting and reimbursements.
  • Document Support: Draft, proofread, and edit correspondence, reports, and presentations, including sales and marketing materials.
  • Event & Communications Support: Plan and coordinate internal and external events, including vendor logistics, budgets, and attendee communications.
  • File Management: Maintain organized digital and physical filing systems.
  • Project Support: Assist with special projects and ad hoc administrative tasks.

Qualifications

To qualify for the role, you MUST have

  • Minimum of 3 years of experience as an administrative assistant or in a similar role.
  • Proven experience coordinating complex domestic and international travel and managing executive calendars.
  • Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
  • Experience using calendar and scheduling tools to coordinate meetings across multiple time zones.
  • Excellent written and verbal communication skills, including drafting, proofreading, and editing professional correspondence.
  • Experience in event planning and communications.
  • Strong organizational skills with exceptional attention to detail.
  • Experience working in a fast-paced, corporate or professional environment and ability to prioritize requests.
  • Ability to handle confidential and sensitive information with professionalism and discretion.

Ideally, you'll also have

  • Experience supporting senior executives or leadership teams.
  • Familiarity with travel booking platforms and expense management systems.
  • Experience tracking travel expenses and supporting expense reporting and reimbursements.
  • Strong judgment, problem-solving skills, and the ability to manage multiple competing priorities with minimal supervision.
EEO/AA Employer M/F/D/V

Walbridge is an equal opportunity employer with a culture that promotes diversity, equity, and inclusion in the workforce. We provide equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, national origin, sex, religion, age, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other legally protected status.

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