ZipRecruiter

Log In

1

Hoa Assistant Jobs in Tennessee (NOW HIRING)

PrideStaff

Accounting Services Associate

Maryville, TN · On-site

$50K - $62K/yr

Maintain accurate HOA books, track dues, and assist with monthly, quarterly, or as-needed client invoicing. * Assist with HOA-specific financial reporting, budgeting, and year-end financials for ...

Ghertner & Co Inc

Jr. Staff Accountant

Nashville, TN

$24.25 - $30.25/hr

Support managers and homeowners by addressing escalated HOA concerns and facilitating appropriate ... Review and verify owner billing statements to ensure accuracy prior to distribution. * Assist with ...

Ghertner & Co., Inc.

Jr. Staff Accountant

Nashville, TN · On-site

$24.25 - $30.25/hr

Support managers and homeowners by addressing escalated HOA concerns and facilitating appropriate ... Review and verify owner billing statements to ensure accuracy prior to distribution. * Assist with ...

Ghertner & Co Inc

Jr. Staff Accountant

Nashville, TN · On-site

$24.25 - $30.25/hr

Support managers and homeowners by addressing escalated HOA concerns and facilitating appropriate ... Review and verify owner billing statements to ensure accuracy prior to distribution. * Assist with ...

Ghertner & Co Inc

Jr. Staff Accountant

Nashville, TN · On-site

$24.25 - $30.25/hr

Support managers and homeowners by addressing escalated HOA concerns and facilitating appropriate ... Review and verify owner billing statements to ensure accuracy prior to distribution. * Assist with ...

Ghertner & Co Inc

Accounts Payables Coordinator

Nashville, TN · On-site

$19.50 - $25.50/hr

Print, prepare, and mail vendor checks daily. * Assist with ACH setup and utility requests, serving ... HOA and Property Management Knowledge - Familiarity with homeowners association (HOA) operations ...

HPC Management Group

Be Seen First

Community Account Manager

Knoxville, TN · On-site

$40K - $55K/yr

... homeowners (HOA), property owners (POA), and condominium and townhouse associations (COA). We ... That is why we have developed processes and provided the right management systems to assist you in ...

next page

Showing results 1-20

All JobsHoa JobsHoa Assistant JobsHoa Assistant Jobs in Tennessee

Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Tennessee?

The most popular types of Hoa jobs in Tennessee are:

What are popular job titles related to Hoa Assistant jobs in Tennessee?

For Hoa Assistant jobs in Tennessee, the most frequently searched job titles are:

What job categories do people searching Hoa Assistant jobs in Tennessee look for?

The top searched job categories for Hoa Assistant jobs in Tennessee are:

What cities in Tennessee are hiring for Hoa Assistant jobs?

Cities in Tennessee with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Tennessee as of June 2026, with employment types broken down into 11% As Needed, 78% Full Time, 7% Temporary, and 4% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

HOA Administrator - Grand Harbor

Southern Marinas LLC

Counce, TN • On-site

$20/hr

Full-time

Re-posted 16 days ago

Job description

Position Summary:

Grand Harbor Marina & Resort is seeking a highly organized and customer-focused HOA Administrator to oversee the day-to-day administrative operations of the condominium Homeowners Association. This role is responsible for managing HOA communications, financial tracking, and resident support while ensuring smooth coordination between condo owners, guests, and marina management.

Key Responsibilities:

Manage all Homeowners Association (HOA) communications, including responding to homeowner inquiries and distributing updates, notices, and correspondence

Prepare, maintain, and distribute monthly HOA reports, including financial summaries and operational updates

Process and track billing, invoices, dues, and contracts related to HOA operations

Maintain accurate and organized records using Excel spreadsheets for reporting, billing, and owner information

Answer incoming calls and provide professional, courteous customer service to homeowners, guests, and vendors

Coordinate and manage reservations related to HOA-managed units or amenities

Provide administrative support to marina and resort leadership as needed

Assist with organizing HOA meetings, preparing agendas, and documenting meeting minutes

Ensure compliance with HOA policies, procedures, and governing documents

Perform other administrative duties as assigned by management

Qualifications:

Previous administrative or office management experience required; HOA or property management experience preferred

Strong organizational skills with attention to detail and accuracy

Proficiency in Microsoft Excel and general office software

Excellent written and verbal communication skills

Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Customer service-oriented mindset with a professional demeanor

Ability to handle sensitive or confidential information with discretion

Work Environment & Schedule:

Full-time position based on-site at Grand Harbor Marina & Resort

Schedule may include occasional evenings or weekends depending on HOA or resort needs

Apply