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Hoa Assistant Jobs in Kentucky (NOW HIRING)

Drees Homes

Closing Coordinator

Fort Mitchell, KY · On-site

Prepare and distribute reports to HOA management companies * Assist with coordination of the sales functions * Prepare and distribute weekly, monthly, quarterly and annual reports * Update and ...

Drees Homes

Closing Coordinator

Fort Mitchell, KY · On-site

Prepare and distribute reports to HOA management companies * Assist with coordination of the sales functions * Prepare and distribute weekly, monthly, quarterly and annual reports * Update and ...

Drees Homes

Closing Coordinator

Fort Mitchell, KY

Prepare and distribute reports to HOA management companies * Assist with coordination of the sales functions * Prepare and distribute weekly, monthly, quarterly and annual reports * Update and ...

Bluegrass Land Title, LLC

Escrow Officer

Fort Mitchell, KY · On-site

$60K - $71K/yr

Basically, an Escrow Officer is an Administrative Assistant in the Real Estate industry whose main ... HOA)? The escrow Team guides the process from the initial "taking of the order" to getting it to ...

Bluegrass Land Title

Escrow Officer

KY

Basically, an Escrow Officer is an Administrative Assistant in the Real Estate industry whose main ... HOA)? The escrow Team guides the process from the initial "taking of the order" to getting it to ...

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Hoa Assistant information

What is an HOA assistant?

A HOA Assistant is a professional who supports the administrative and operational functions of a Homeowners Association (HOA). Their duties often include assisting with communications between residents and the HOA board, organizing meetings, maintaining records, and coordinating maintenance or community events. They help ensure the smooth running of the association and act as a point of contact for homeowners with questions or concerns. The role requires strong organizational skills, attention to detail, and good customer service abilities.

What are the key skills and qualifications needed to thrive as an HOA assistant, and why are they important?

To thrive as an HOA Assistant, you need strong organizational skills, attention to detail, and a basic understanding of property management, often supported by a high school diploma or relevant administrative experience. Familiarity with property management software, Microsoft Office Suite, and basic accounting systems is typically required. Excellent communication, problem-solving abilities, and a customer service mindset help you effectively interact with residents and board members. These skills ensure efficient operations, positive community relations, and compliance with HOA policies.

What are some typical challenges faced by an HOA assistant, and how can they be addressed?

HOA Assistants often handle a variety of tasks, including responding to resident inquiries, coordinating meetings, and maintaining records. A common challenge is balancing multiple priorities while ensuring timely and accurate communication with homeowners and board members. This can be addressed by developing strong organizational skills, using digital tools for task tracking, and maintaining clear lines of communication with both the HOA manager and residents. Building positive relationships with residents and board members also helps create a collaborative work environment and can make daily interactions smoother.

What is the difference between Hoa Assistant vs Hoa Manager?

AspectHoa AssistantHoa Manager
CertificationsTypically none required, but some certifications can be beneficialOften requires certifications or experience in property management
Work EnvironmentAssists with daily administrative tasks in residential communitiesOversees entire community operations and staff
Employer & Industry UsageUsed by property management companies and homeowners associationsUsed by homeowners associations and property management firms
Search & Comparison IntentPeople compare roles for entry-level or support positionsPeople compare roles for leadership or supervisory positions

The main difference between an Hoa Assistant and an Hoa Manager lies in their responsibilities and level of authority. An Hoa Assistant supports daily administrative tasks and assists the Hoa Manager, often requiring minimal certifications. In contrast, an Hoa Manager oversees community operations, manages staff, and typically has more experience or certifications. Both roles are essential in property management, but they serve different functions within homeowners associations.

What are the most commonly searched types of Hoa jobs in Kentucky?

The most popular types of Hoa jobs in Kentucky are:

What are popular job titles related to Hoa Assistant jobs in Kentucky?

For Hoa Assistant jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Hoa Assistant jobs in Kentucky look for?

The top searched job categories for Hoa Assistant jobs in Kentucky are:

What cities in Kentucky are hiring for Hoa Assistant jobs?

Cities in Kentucky with the most Hoa Assistant job openings:

Hoa Assistant jobs near you
Infographic showing various Hoa Assistant job openings in Kentucky as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, and 5% Contract. Highlights an 100% In-person job distribution.

Escrow Officer/ Real Estate Closer

Louisville, KY • On-site

Collier Title Company, LLC
Legal Services • 11 - 50 employees
Learn more about Collier Title Company, LLCexternal

Full-time

Medical, Dental, Vision, Retirement

Re-posted 27 days ago

Job description

Location: 114 Bauer Ave., Louisville, KY 40207

Responsibilities:

  • Maintain professional relationship with customers
  • Provide status of the transaction throughout the closing process to the appropriate customers
  • Review real estate contract and addendums and enter title orders
  • Understand and satisfy all title requirement
  • Collect and document the necessary data listed on the processing sheet to include but not limited to; payoff orders, property taxes, water/sewer, HOA status, and municipality lien and/or status
  • Entering all collected data into the closing system
  • Constant communication with the client/customers and Escrow Officer on the status of the transaction throughout the closing process
  • Provide earnest money receipt to customer(s) and enter information into the closing system within 24 hours
  • Schedule closing and maintain closing calendar for Escrow Officer

Other Duties and Responsibilities:

  • Team player. May need to assist other Escrow Assistants to maintain an even workflow including our Client Relations Assistants
  • Communicate with Supervisor and co-workers on work load
  • Constant communication with assigned Escrow Officer
  • Ability to multitask
  • Ability to work independently and with the team
  • Attention to detail and organizational skills are required
  • Identify areas for improvement
  • Other duties as assigned by the Supervisor and/or Closing Manager
  • Must keep closing information confidential
  • Over time may be required, if requested and pre-approved by manager when work volume is high

Qualifications:

  • 2+ years as an Escrow Assistant or work in the Title/Escrow preferred
  • High School or equivalent work experience required
  • Able to follow all company procedures and policies including meeting the company customer service expectations
  • Refinance closings, knowledge of Hud Settlements and/or TRID disclosure a plus
  • Funding refinance and/or resale transactions a plus
  • Knowledge of title insurance, regulatory guidelines, legal documents, TRID, and real property law a plus
  • Must provide proof of current Kentucky Driver’s License and current Auto Insurance *driver’s license and car insurance must be kept current.

Job Type: Full-time

Benefits:

  • 401(k) matching
  • Dental & vision insurance
  • Health insurance
  • Paid time off

Schedule:

  • 8 hour shift
  • Monday to Friday
  • Overtime

Experience:

  • Escrow: 2 years (Preferred)

Location:

  • Louisville, KY

Typical start time:

  • 8AM

Typical end time:

  • 5PM

This Job Is Ideal for Someone Who Is:

  • Dependable -- more reliable than spontaneous
  • People-oriented -- enjoys interacting with people and working on group projects
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- would rather focus on the details of work than the bigger picture
  • High stress tolerance -- thrives in a high-pressure environment

Company's website:

  • www.colliertitle.com

SALARY:

  • Salary will be very competitive and commensurate with experience level.

Benefit Conditions:

  • Only full-time employees eligible

Work Remotely

  • No