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Notary Assistant Jobs in Kentucky (NOW HIRING)

Hospitality Ventures Management Group

$70 - $100/hr

Executive Assistant As the Executive Assistant, you will play a key role in supporting the company ... You will serve as a company notary public for corporate and legal documents. * You will use ...

Howard Hanna

$52 - $73/hr

Provide professional notary closing services throughout the Northwest Ohio territory as needed ... assist our customers. Qualifications * Ohio Notary License * Experience in the real estate, title ...

Ilfb

$89 - $123/hr

Serves as notary public and as assistant secretary for affiliates, as assigned.# How does this role make an impact?- Assists with preparation of IAA Board and assigned affiliate meetings and ...

The Washington Association of Sewer and Water Districts

$74 - $97/hr

EXECUTIVE ASSISTANT Clark Regional Wastewater District seeks a highly skilled Executive Assistant ... Washington State Notary Public (required within 12 months of hire) * PACE (ASAP) or CAP (IAAP ...

MidFirst Business Credit, Inc.

$52 - $86/hr

Assistant Banking Center Manager - San Francisco Job Category : Banking Requisition Number ... Must have a current Notary or be willing to become one (pursue application, bond and notary seal ...

Veritext Legal Solutions

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Legal Admin Assistant - Digital Reporter

Covington, KY · On-site

$40.50 - $54.60/hr

Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...

AAA Club Alliance

Staff Assistant/Team Lead

Lexington, KY · On-site

$19.50 - $24.92/hr

AAA Club Alliance is actively hiring for an experienced full-time Retail Staff Assistant/Team Lead ... Notary Public designation or willingness to obtain with 6 months of employment. * High school ...

AAA Mid Atlantic

Staff Assistant/Team Lead

Lexington, KY · On-site

$19.50 - $24.92/hr

AAA Club Alliance is actively hiring for an experienced full-time Retail Staff Assistant/Team Lead ... Notary Public designation or willingness to obtain with 6 months of employment. * High school ...

FNF Group

$60 - $85/hr

... * Assist with mentoring and training escrow staff as needed. * Perform other duties as assigned ... Utah Notary Public preferred. * Utah Title Insurance Producer License required or ability to obtain ...

LiveOnNY Inc.

$115 - $125/hr

Overview The Executive Assistant and Contract Administrator provides comprehensive administrative ... Current New York State Notary Public commission required. * Experience administering contracts ...

New

Holiday Inn Club Vacations Incorporated

$20.66/hr

... and assist with more complex equity sales. * Performs data entry for contract preparation ... Provide notary services as needed. * Processes daily Sales deposits and runs reporting to ensure ...

New

California Coast Credit Union

$76 - $96/hr

May serve as a notary. * May process consumer and real estate loans. * May assist to ensure loan processing/documents are accurate and complete, that underwriter stipulations are met and appropriate ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Kentucky?

The most popular types of Notary jobs in Kentucky are:

What are popular job titles related to Notary Assistant jobs in Kentucky?

For Notary Assistant jobs in Kentucky, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Kentucky look for?

The top searched job categories for Notary Assistant jobs in Kentucky are:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Kentucky as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 17% Part Time, 7% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Legal Assistant

Blackburn Domene & Burchett

Louisville, KY • On-site

Other

Medical, Retirement, PTO

Posted yesterday

New

Job description

Blackburn Domene & Burchett has an opening for an experienced full-time legal assistant. 3-5 years of relevant experience preferred. This position reports to two partners and two to three associates. Candidates must possess excellent organizational as well as verbal and written communication skills and be a self-starter with a proactive work ethic. Requires proficiency in Microsoft Word, OneDrive, Outlook, PACER, and CourtNet. The position requires the ability to independently manage and prioritize multiple tasks, and to work closely with other staff in a team-oriented fashion, as needed. Must be a notary public or eligible to become a notary public.


Description of Responsibilities

· Typing, formatting, editing, and finalizing legal documents, including Bates labeling

· File and calendar maintenance

· Written and telephone communication with clients

· Coordinating scheduling between attorneys, mediators, deponents, etc.

· Making travel arrangements

· Electronic and conventional filing of pleadings in federal, circuit and district courts of Kentucky and Indiana


Benefits

· Competitive salary commensurate with experience

· 100% paid employee health care benefits

· 100% paid short-term and long-term insurance

· 100% paid parking

· Firm matching for 401k program

· 3 weeks PTO time, 4 weeks after fifth year of employment

· Dress for Your Day dress code

· Monthly firm paid staff luncheon

· Family friendly environment

· 2.5 hours per pay period of flex time, if needed

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