Highway Police Jobs (NOW HIRING)

Reports To: Police Sergeant, Lieutenant, Captain, or Quality Control Supervisor (depending on assignment) FLSA Status: Non-Exempt Classification: Personnel System Pay Grade: 112 Safety Sensitive: No

Purpose of Job: The purpose of this job is to perform administrative/clerical functions in support of Records Management and other department members and to perform various data management functions related to police records management. Duties and responsibilities include, but are not limited to: reviewing preliminary documents for completeness of information; following up on missing or inaccurate information; entering data into computer system; manipulating data into report formats; retrieving data upon request; generating various reports; reporting inaccuracy/deficiency trends to management for purposes of quality improvement; preparing, reviewing, disseminating and/or filing routine correspondence and reports; running criminal record checks; entering traffic citations; answering the telephone and relaying messages; and performing additional tasks as assigned.

Job Related Requirements Work Schedule: Monday through Friday 8-5 / 40 hours per week May be required to work on religious holidays. Regular and predictable attendance is required. Must work cooperatively with others. When requirements include vehicle operation, responsible for the safety, readiness and operation of the vehicle and must abide by ACC's safe driving policy.

Minimum Training & Experience Required to Perform Essential Job Functions High school diploma or equivalent with two years of general office experience involving records management and administration experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position. May be required to obtain the GCIC Inquiry Level Operator Certification within the first 90 days of employment depending on assignment. Must possess a valid driver's license. Must possess or have the ability to acquire Notary Public status. A Vocational/Technical degree in Secretarial Sciences or related discipline preferred.

Essential Duties, Responsibilities The following duties are normal for this job depending on division assignment. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned. Enters data from police reports into Records Management computer system using UCR and computer coding; updates files as supplementary information becomes available from uniform traffic citations, accident reports, fingerprint cards, and incident reports. Tracks, verifies, and corrects the accuracy/completeness of various police reports and other confidential police information; reports inaccuracies and deficiencies; performs follow-up as needed to ensure that Police Officers rectify documents. Processes all incoming incident/accident, supplemental reports and citations. Compiles statistical data for various reports, including Uniform Crime Reports; provides motor vehicle accident data and traffic citation data to the Department of Highway Safety. Verifies and updates criminal history information and fingerprint cards according to the policies and procedures of Georgia Crime Information Center or the National Crime Information Center. Retrieves information from Records Management computer system for official use by members of the Police Department. Verifies and retrieves reports from computer document imaging system. Compiles, copies and disseminates reports for District Attorney's Office, Solicitor, Adult Probation and other probation officers, legal aid office, defense attorneys, police officials, insurance agencies, and members of the public. Maintains a log of all reports issued to authorized parties other than Records Management personnel. Acts as liaison between records systems, departmental personnel, and other law enforcement agencies. Provides various forms and logs (e.g., Special Event Registration Forms, Solicitation Request Forms, Appeal Forms, Pest Permits, Citizen Complaint Forms, Evidence Room Admission Logs, Crime Lab Logs, Evidence Property Case Lists, Photo Logs, Destruction Logs); forwards requests to proper authorizing official for action. Runs criminal record checks. Serves as a Notary Public for the division; notarizes documents. Receives, opens and distributes incoming mail and interdepartmental mail; prepares outgoing mail. Copies and distributes correspondence, memoranda, reports and other related materials. Answers the telephone; provides information; takes and relays messages and/or directs calls to appropriate personnel; returns calls as necessary. When assigned to Open Records: Receives and processes all open records requests, researches Georgia Code to identify documents appropriate for release and makes appropriate redactions, and responds in writing to all open records requests. Logs open records requests and maintains files, both electronic and hard copies, according to the ACCPD retention schedule. Determines cost of items provided and collects monies from citizens for requested items. Updates and develops forms for use with open records. Produces internal open records reports and statistics as requested. Receives, validates, and responds to requests in a timely manner and meets appropriate deadlines.

Supplemental Information (ADA) Minimum Qualifications or Standards Required to Perform Essential Job Functions Physical Requirements: Must be physically able to operate a variety of machinery and equipment including a computer, printer, optical imaging equipment, scanner, calculator, copier, facsimile machine, shredder, cash register, telephone, and switchboard. Must be able to use body members to work, move or carry objects or materials. This position requires: walking, standing, bending, stooping, pushing, pulling, lifting, fingering, grasping, feeling, seeing, talking, hearing, and repetitive motions. Must be able to exert up to 10 pounds of force occasionally. Physical demand requirements are at levels of those for sedentary work. Data Conception: Requires the ability to compare and/or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things. Interpersonal Communication: Requires the ability to hear, speak and/or signal people to convey or exchange information. Includes giving/receiving assignments and/or directions to/from co-workers, assistants or supervisors. Language Ability: Requires the ability to read a variety of informational documentation, directions, instructions, methods and procedures. Requires the ability to prepare correspondence, reports, etc., using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style. Requires the ability to speak to people with poise, voice control, and confidence. Intelligence: Requires the ability to learn and understand relatively complex principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management. Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions. Must be able to communicate effectively and efficiently in a variety of administrative, technical or professional languages including law enforcement, radio codes, and computer terminology. Numerical Aptitude: Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; calculate percentages. Form/Spatial Aptitude: Requires the ability to inspect items for proper length, width, and shape, visually with a variety of machinery and equipment including a computer, printer, optical imaging equipment, typewriter, calculator, copier, facsimile machine, shredder, cash register, telephone, and switchboard. Motor Coordination: Requires the ability to coordinate hands, fingers, and eyes accurately in using office/computer equipment. Requires the ability to use the keyboard, lift, bend, push, and pull objects or materials using body parts as the position necessitates. Manual Dexterity: Requires the ability to handle a variety of items such as automated office equipment, clerical supplies, and computer supplies. Must have the ability to use one hand for twisting or turning motion while coordinating other hand with different activities. Must have minimal levels of eye/hand/foot coordination. Color Discrimination: May require the ability to differentiate between colors and shades of color. Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under minimal stress when confronted with an emergency. Physical Communication: Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone.

ACCGov is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. ACCGov is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact Leah Jagatic, HR Coordinator, Human Resources, 762-400-6370 or leah.jagatic@accgov.com.