Hawaii Government Jobs (NOW HIRING)

LOCATION: HAWAII HEALTH SYSTEMS CORP | General Accounting
POSITION STATUS: 1.00 | EXEMPT
SALARY RATE: $75,000.00 (Annual Salary) based on the FTE
JOB DUTIES: The Finance Department directs the financial activities of the Corporation in coordination with the hospitals; develops policies and procedures to improve efficiency and effectiveness of financial management; provides direction to accounting and fiscal staff and prepares the biennium and supplemental budgets for the Corporation and its hospitals.
This position is responsible for supporting the Director of Finance/Corporate Controller (DFCC) with a variety of financial projects to support HHSC with corporate-wide management services which involves gathering, investigating, researching, analyzing, planning, programming, and budget preparation for HHSC.
MAJOR DUTIES & RESPONSIBILITIES:
A. Budgeting and Financial Planning - 30%

1. Prepares and assists with the development of the consolidated HHSC budget and related analyses.
2. Coordinates and completes the Corporate Office and Maui Region operating budgets and cash flow budgets.
3. Assists Corporate Office departments with budget preparation questions, general ledger detail analysis, and explanations of budget fluctuations to enable the Corporate Office departments to complete their budgets and all initiatives on time.
4. Assists with creation and maintenance of all HHSC budget templates.
5. Provides budget support to Regions as requested, including assistance with budget preparation, analysis, and reporting needs.
6. Assists with preparation of responses and reports related to budget inquiries and financial planning activities.
7. Prepares Corporate Office and Maui Region legislative budgets and consolidates legislative budgets on a consolidated basis.

B. Accounting System Administration and Financial Operations - 30%

1. Maintains vendor master records in the accounting system, including vendor setup, updates, 1099 classification review, and related research.
2. Maintains customer master records for all HHSC facilities and assists facilities in setting up customer records at the facility level in the accounting system.
3. Assists with month-end and year-end closing procedures in the accounting system for regional facilities.
4. Assists with maintenance of reports and with distribution as necessary.
5. Assists with maintaining financial data integrity and ensuring compliance with internal procedures.
6. Downloads, compiles, and updates contractual allowance and bad debt allowance templates for all facilities on a monthly basis.
7. Assists with cash ledger maintenance and related accounting support functions.

C. Accounting Support - 20%

1. Compiles journal entries and prepares uploads for intercompany transactions. Reconciles intercompany balances on a monthly and annual basis.
2. Maintains supporting documentation for financial transactions and enters transactions into the accounting system as required.
3. Performs monthly bank reconciliations and reconciles various` balance sheet accounts as assigned.
4. Maintains lease schedules and supporting documentation for capital lease transactions. Works with Regions to ensure accurate and timely recording of all transactions.
5. Assists with financial analysis, reconciliations, and resolution of accounting discrepancies.

D. Project and Regional Support - 20%

1. Maintains project records within the accounting system, including project setup, budget maintenance, and approved budget updates.
2. Reviews projects on a monthly basis to ensure projects remain within budget and alerts facilities regarding unusual items or variances.
3. Assists regional facilities with project-related accounting and reporting needs.
4. Provides accounting and operational support to the Maui Region and other Regions as assigned.
5. Performs other duties as assigned.

THE MINIMUM QUALIFICATION REQUIREMENTS ARE: Applicants must meet all of the following requirements. Please note that unless specifically indicated; the required education and experiences may not be gained concurrently. In addition, qualifying work experiences are based on a 40-hour work week.
EDUCATION: Bachelor's degree in finance, accounting, business administration, or a related field.
EXPERIENCE: Progressively responsible experience in administrative, professional or other analytical work experience is desired.
DESIRED SKILLS: The candidate must be detailed-oriented and have the ability to analyze and evaluate facts; analyze facility needs and provide service to fulfill those needs; interpret pertinent laws, rules and regulations; prepare clear and concise correspondence and reports; maintain cooperative and effective relationship with public officers, departmental personnel and members of the general public. Knowledge of State of Hawaii government regulations, budget administration, organization and management analysis and public relations; pertinent rules and regulations, policies and procedures relating to administrative functions; research methods and techniques; and report writing.
ALL CIVIL SERVICE JOB VACANCIES WILL BE POSTED FOR A MINIMUM OF TEN (10) CALENDAR DAYS
The Hawaii Health Systems Corporation is an equal opportunity employer and complies with applicable state and federal laws relating to employment practices
QUALITY OF EXPERIENCE: Possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must have been of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of this position. Provide a detailed description of your duties and responsibilities. If you worked on a part-time basis, indicate the average number of hours worked per week. Please note that experience will be based on a 40-hour workweek. Note: We will not postpone the recruitment process because of your failure to provide accurate and complete information concerning your qualifications.
MERIT OR CIVIL SERVICE SYSTEM: You must meet the minimum qualification requirements, including education, experience, other public employment requirements for State Civil Service employment, and HHSC Standards of Fitness. Only those applicants that are scheduled for an interview with the hiring manager will be contacted.
CITIZENSHIP AND RESIDENCE REQUIREMENT: Applicants must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under the federal law for unrestricted employment and at the time of appointment intend to reside in the State of Hawaii during the course of employment with the Hawaii Health Systems Corporation.
VETERAN'S PREFERENCE: If you are claiming Veteran's Preference, you must submit a copy of your DD214 and/or other substantiating documents specifying the periods of your service.
HEALTH AND PHYSICAL REQUIREMENTS: Applicants must meet the health and physical requirements deemed necessary to effectively and safely perform the essential functions of the position with or without reasonable accommodation. Hawaii Health Systems Corporation is committed to making reasonable accommodations on a case-by-case basis. Applicants seeking reasonable accommodations should be ready to discuss the accommodation sought so that a determination can be made that such accommodation is reasonable and would not cause the employer undue hardship.
MEDICAL/PHYSICAL EXAMINATION REQUIREMENT: Offers of employment will be contingent on successfully passing a pre-employment physical examination, which includes drug screen and other regulatory medical requirements such as, but not limited to, two-step tuberculosis (TB) screen. The cost for physical examinations, except the cost for drug screening, shall be borne by the applicant and not the Hawaii Health Systems Corporation.
CRIMINAL/BACKGROUND, CREDENTIALING CHECKS: Applicable checks will be conducted periodically, and any associated costs may be borne by the applicant. Applicable checks may include, but are not limited to, state and federal criminal history records, child abuse and neglect registry check, adult protective services registry and sex offender registry records, etc. If a job offer is made or employment is begun prior to completion of all applicable checks, any offer of employment or continued employment is contingent upon satisfactory return of all required checks.
IMPORTANT APPLICATION/EMPLOYMENT INFORMATION
Administrative Review, subsequent appeals: If you do not agree with a decision made by the Employment Office as to your non-qualification or non-selection for a position, you may complete a Request for Administrative Review form (available on the HHSC website) or you may submit a written request within twenty (20) days from the date of your sent notice to the Regional Chief Executive Officer/Designee. Your letter requesting the Administrative Review must include: 1) The job title(s) and recruitment number(s), 2) the specific reason(s) you are requesting the review noting if there is statute or rule violation, and 3) any additional information you want to submit to substantiate your request. If you do not submit your request within the twenty (20) days deadline, no Administrative Review will be conducted. Since the Administrative Review is a prerequisite to subsequent steps, failure to utilize this process will make you ineligible for subsequent appeals. The administrative review, formal complaint and/or appeals hearing will not necessarily postpone the recruitment process and/or rescind a selection. If you do not agree with the Administrative Review, you may file a Formal Compliant and then, if you are still not satisfied, you can appeal to the HHSC Merit Appeals Board.
CONTACT INFORMATION: HAWAII HEALTH SYSTEMS CORP is located at 3657 Kilauea Avenue, Honolulu, HI 96816. For employment opportunities, please contact (808) 733-4158 or (800) 845-6733 (TTD/TTY), email: jobs@hhsc.org or visit our website at https://www.hhsc.org/.
Persons with Disabilities may contact the Recruitment Office to discuss special needs in applying at (808) 733-4158 or (800) 845-6733 (TTD/TTY), jobs@hhsc.org.