Hudson Institute seeks an events assistant to support the planning and execution of Hudson's events, seminars, and other high-level meetings. This role works closely with Hudson's manager of public programming and other members of Hudson's external affairs team-as well as colleagues throughout the organization-to coordinate event logistics, communication, and production. Ideal candidates are highly organized, detail-oriented, and interested in public policy and event management. This is a full-time position based in Hudson's Washington, DC office.
About Hudson Institute
Hudson Institute is a research-focused public policy think tank headquartered in Washington, DC, dedicated to promoting American leadership for a secure, free, and prosperous future. For more than half a century, Hudson Institute has been challenging conventional thinking by developing new ideas and practical solutions to shape critical foreign and domestic policy decisions.
Responsibilities
- Supports the planning and execution of all Hudson Institute events to include panel discussions, conferences, seminars, roundtable discussions, receptions, dinners, and other meetings.
- Coordinates invitations, RSVP tracking, and guest communications across email and web platforms.
- Drafts and formats event materials, including invitations, run-of-show documents, speaker bios, and briefing packets.
- Maintains and updates event webpages, ensuring accuracy of pre- and post-event content.
- Provides on-site event support, including room setup, registration, guest check-in, and troubleshooting during events.
- Coordinates with interns and staff to support event execution.
- Supports social media promotion of events in coordination with External Affairs colleagues.
- Assists in drafting and formatting public email invitations and newsletters.
- Helps maintain and update contact databases and subject-specific email lists.
- Serves as a backup photographer for events, capturing high-quality images for digital, social media, and archival use.
- Supports digital promotion of events.
Requirements
- Commitment to Hudson Institute's mission and supporting the work of the Institute's scholars and staff.
- Exceptional organizational skills and attention to detail.
- Excellent interpersonal, written, and oral communication skills.
- Technologically savvy and willingness to learn Hudson's A/V operations.
- Graphic design experience (Adobe suite, Canva).
- Excellent team player.
- Demonstrated ability to handle complex and simultaneous tasks and assignments.
- Commitment to acting with integrity and the utmost professionalism.
Salary Description
$52,000 - $56,000 per year