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Grants Assistant Jobs in Reston, VA (NOW HIRING)

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Grants Administrator

Washington, DC · On-site

Grants Administrator Boys & Girls Clubs of Greater Washington is seeking a highly organized Grants ... In tandem with Grant Writer, assist with the identification (research), qualification and ...

Guidehouse

Grants Management Consultant

Arlington, VA · On-site

At Guidehouse, grants management is not a back-office compliance function-it's where public dollars ... * Assist in analyzing and preparing reports to track status of awards and funding. * Develop ...

Cape Fox SS

Grants Management Specialist

Bethesda, MD · On-site

Provide technical assistance developing and analyzing the organization's grant program. Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance ...

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Grants Assistant information

See Reston, VA salary details

$28.6K

$54.3K

$103K

How much do grants assistant jobs pay per year?

As of Aug 6, 2026, the average yearly pay for grants assistant in Reston, VA is $54,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,600.00 and $64,500.00 per year, depending on experience, location, and employer.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What is a grants assistant?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a grants assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

What are the key skills and qualifications needed to thrive as a grants assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.
What are the most commonly searched types of Grants jobs in Reston, VA? The most popular types of Grants jobs in Reston, VA are:
What job categories do people searching Grants Assistant jobs in Reston, VA look for? The top searched job categories for Grants Assistant jobs in Reston, VA are:
What cities near Reston, VA are hiring for Grants Assistant jobs? Cities near Reston, VA with the most Grants Assistant job openings:
Grants Assistant jobs near you
Infographic showing various Grants Assistant job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $54,324 per year, or $26.1 per hour.

Grants Management Specialist

Cape Fox Shared Services

Bethesda, MD • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 17 days ago

Job description

Job Title
Grants Management Specialist
Job Description
Cape Fox Facilities Services is seeking a Grants Management Specialist to provide support of the National Institute of Health.
The total hourly pay range for this exempt position is $40-$50 up to 40 hours per week. This rate represents the company's good faith and reasonable estimate of possible compensation at the time of posting. In addition, for eligible positions we offer a variety of benefits including specified holidays, paid leave, health insurance, dental insurance, vision insurance, life and disability insurance, tuition reimbursement, as well as 401K with company match. This job will be posted until filled or withdrawn.
Duties and responsibilities include:
• Provide technical assistance developing and analyzing the organization's grant program.

  • Assist staff review annual grant progress reports and new grants for conformity to Institute policy, compliance with Federal regulations, and consistency with Standard Operating Procedures (SOP).
• Assist with reviewing grant applications and preparing responses.
  • Assist staff review and evaluate for accuracy and completeness competing and non-competing grant applications.
  • Assist staff review grant applications for policy and regulatory compliance and report issues.
  • Draft correspondence to address any administrative or management issues related to grant applications.
  • Assist staff advise applicants and grantees on financial and management issues relevant to their applications and perform corrections.
  • Initiate correspondence to grantee institutions regarding grant-related questions and problems, clarification of policy and procedures, or requests for additional information.
• Assist in analyzing and preparing reports to track status of awards and funding.
  • Review, revise and prepare budget spreadsheets in Excel to reflect current funding levels, perform data analysis and prepare reports based on data.
  • Conduct administrative and financial review of grant applications.
  • Coordinate simple funding actions that begin the grants/agreements awards process.
  • Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Create and maintain a database for grant activities.
  • Maintain official grant file(s), prepare electronic documents and upload images directly into the appropriate IMPAC II eGrants file groups.
• Perform queries, conduct analysis and produce reports.
  • Prepare budgets for award in spreadsheet workbook, analyzing requested amounts based on allowability, allocability and reasonableness.
• Provide support and routine updates to staff.
  • Apprise staff of issues and problems that could cause grant awards to be late or delayed.
  • Communicate with appropriate Program Officer and Grantee Sponsored Research Administrator when questions arise.
  • Collaborate with staff to use guidelines and policies for specific situations utilizing NIA, NIH and HHS grants administration sources.
  • Bring to attention of staff areas needing additional policies or procedures and contribute comments and suggestions on new policies, revisions, justifications for changes, etc.
  • Provide advice to program staff, applicants and grantees on administrative and business management issues.
• Identify grants that are ready for final processing.
  • Work with staff on pre- and post-award activities, including the preparation of grant awards, work products and documents related to awarding grant awards; approved pay plans for awarding grants.
  • Collect and assemble documentation on grant applications that have been selected for funding for review and approval.
• Review and assemble completed documentation and identify pending issues or changes.
  • Resolve grant-related issues, working with scientific and administrative personnel and with similar staff of grantee organizations.
• Develop procedures for the grant review and approval process.
  • Revise terms appropriate to reflect budget adjustments and policy concerns.

Travel Requirements
0 - 10%
Job Requirements
Specific Qualifications:
All support positions require a minimum of a B.A. or B.S. degree.
• The education, skills and relevant years of experience required for each support position are consistent with those identified as the minimum requirements for the labor categories specified in the contract.
Other Requirements:
• This requirement is for one Full Time Equivalent employee, consisting of 1920 hours each (excluding Federal Holidays)
• Work will be performed up to 40 hours per week during normal business hours, Monday-Friday, excluding Federal holidays.
• However, work can run past business hours and flexibility will be needed, and the employee will be responsible for scheduling.
Category
Administrative / Clerical
Location
NIH - Bethesda, MD - Bethesda, MD 20892 US (Primary)
Education
Bachelor's Degree

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