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Grants Assistant Jobs in Reston, VA (NOW HIRING)

National Endowment for Dem

Grants Assistant

Washington, DC · On-site

$21.87 - $31.61/hr

Grants Assistant Grade Level: Level 3/ Non-Exempt Reports to: Senior Manager, Grant Operations About NED The National Endowment for Democracy supports freedom around the world. At NED, we deliver on ...

National Endowment for Dem

Grants Assistant

Washington, DC · On-site

$21.87 - $31.61/hr

Grants Assistant Grade Level: Level 3/ Non-Exempt Reports to: Senior Manager, Grant Operations About NED The National Endowment for Democracy supports freedom around the world. At NED, we deliver on ...

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Grants Assistant information

See Reston, VA salary details

$28.6K

$54.3K

$103K

How much do grants assistant jobs pay per year?

As of Jul 15, 2026, the average yearly pay for grants assistant in Reston, VA is $54,324.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,600.00 and $64,500.00 per year, depending on experience, location, and employer.

What skills do you need to be a grant specialist?

A grants assistant needs strong organizational skills, attention to detail, and proficiency in grant management software and Microsoft Office. Good communication skills, the ability to analyze funding guidelines, and knowledge of budgeting and reporting are also important for success in the role.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What are Grants Assistants?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a Grants Assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

Can I be a grant writer with no experience?

A grants assistant role typically requires some knowledge of grant writing, but entry-level positions may be available for those with strong writing skills and attention to detail. Gaining experience through courses, workshops, or volunteering can help build the necessary skills for a grant writing position. Familiarity with grant databases and basic research tools is also beneficial.

Is grant writing a stressful job?

Grant writing as a Grants Assistant can be stressful due to tight deadlines, detailed documentation requirements, and the need for accuracy. Success often depends on strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

What are the key skills and qualifications needed to thrive as a Grants Assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.

What does a grant assistant do?

A grant assistant supports the grant management process by preparing and organizing application materials, tracking deadlines, and maintaining records. They often assist with research, data entry, and communication with applicants or funding agencies, using tools like spreadsheets and databases. Strong organizational skills and attention to detail are essential for this role.
What are the most commonly searched types of Grants jobs in Reston, VA? The most popular types of Grants jobs in Reston, VA are:
What job categories do people searching Grants Assistant jobs in Reston, VA look for? The top searched job categories for Grants Assistant jobs in Reston, VA are:
What cities near Reston, VA are hiring for Grants Assistant jobs? Cities near Reston, VA with the most Grants Assistant job openings:
Grants Assistant jobs near you

Grants Assistant

National Endowment for Dem

Washington, DC • On-site

$21.87 - $31.61/hr

Full-time

Posted 14 days ago

Job description

Position Title: Grants Assistant
Grade Level: Level 3/ Non-Exempt
Reports to: Senior Manager, Grant Operations



About NED

The National Endowment for Democracy supports freedom around the world.

At NED, we deliver on the belief that freedom is a universal aspiration. Headquartered in Washington, DC, NED is a private, nonprofit foundation, mandated by Congress, dedicated to strengthening democratic institutions worldwide.

NED reflects an enduring American commitment to stand with those striving for dignity, justice, and opportunity. In 2025, NED made 1,552 grants totaling $271 million to support the work of nongovernmental organizations advancing democratic goals in more than 90 countries, including some of the world’s most challenging and repressive environments.

We seek talented, entrepreneurial professionals motivated by purpose and committed to excellence. At NED, you will join a dynamic team of experts who bring their skills, curiosity, and judgment to a consequential mission at a critical moment for democracy around the world. Our work is guided by our shared values: excellence, respect, empathy, accountability, and adaptability.


Position Summary

The Grants Assistant provides critical administrative and operational support for grantmaking activities and internal team functions. This position is responsible for accurate data entry and record management, preparation and distribution of grant award materials, and a variety of administrative tasks that support efficient grant operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities while maintaining accuracy and efficiency. This is an entry-level administrative position in the Grant Operations department.

This is a hybrid position based in Washington, DC, and is part of the bargaining unit.



Primary Responsibilities

Grants Administration Support

  • Enter and maintain information in the grant management system and other trackers.
  • Review grant records and supporting documentation for completeness and accuracy.
  • Prepare, finalize, and transmit grant award packages and related correspondence.
  • Track grant documentation and ensure required records are received, filed, and maintained.
  • Assist with grant payment request processing and recordkeeping.
  • Generate routine reports and provide administrative support for grantmaking activities.
  • Support application, review, and award processes as assigned.

Data Management and Quality Control

  • Ensure the accuracy, integrity, and confidentiality of grant and organizational data.
  • Maintain organized records and documentation in accordance with policies and procedures.
  • Identify and communicate discrepancies or process improvement opportunities.

Administrative Support

  • Provide general administrative support for grants administration.
  • Maintain current documentation of administrative procedures and electronic filing systems.
  • Assist with special projects and perform other duties as assigned.

Qualifications

  • Bachelor's degree or equivalent work experience.
  • One to two years of administrative, office support, customer service, or related experience.
  • Proficiency in Microsoft Office Suite, including Teams, Word, Excel, and Outlook.
  • Knowledge of grants management software or databases is helpful.
  • Interest in international affairs and the support and strengthening of democratic institutions worldwide.
  • Interest in one of the regions in which NED works.
  • Fluency in Arabic, French, or Spanish is a plus.
  • Attention to detail and ability to maintain focus on tasks with minimal supervision.
  • Excellent interpersonal skills, with demonstrated ability to interact with all levels of staff in a fast-paced and diverse, multi-cultural office environment.
  • Authorized to work in the United States.

Talent in Action

Consistent with NED’s talent statement, and grounded in our values, the successful individual in this role will demonstrate the following competencies in the delivery of their work while supporting NED’s efforts to advance democratic change:

  • Purpose-Driven
  • Reliable
  • Expertise
  • Respectful Collaboration
  • Curiosity
  • Results-Oriented
  • An Optimistic Mindset

NED Total Compensation

The anticipated compensation range for this position is $21.87 to $31.61 hourly.

The salary for this position is determined based on a wide variety of factors, including but not limited to an individual’s professional experience, qualifications, education, and other business needs along with internal equity considerations. Employees are not typically hired at the top of the range for their role, and compensation decisions are based on the aforementioned circumstances.

NED also offers a generous benefits package that demonstrates its commitment to employee health and well-being.