Grants Assistant Jobs in Minnesota (NOW HIRING)

Job Class: Grants Specialist Intermediate

Agency: Administration Dept

Job ID: 96417

Location: St. Paul

Telework Eligible: Yes

Full/Part Time: Full-Time

Regular/Temporary: Unlimited

Who May Apply: Open to all qualified job seekers

Closing Date: 09/17/2026

Hiring Agency/Seniority Unit: Administration Dept / Administration-MAPE

Division/Unit: Community Svcs Business Unit

Work Shift/Work Hours: Day Shift

Days of Work: Monday - Friday

Travel Required: No

Salary Range: $27.83 - $40.63 / hourly; $58,109 - $84,835 / annually

Classified Status: Classified

Bargaining Unit/Union: 214 - MN Assoc of Professional Empl/MAPE

FLSA Status: Non-exempt

Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

At the Department of Administration, we deliver excellent government services every time. Our mission is to lead through exceptional service and creative solutions to help our partners succeed.

We are seeking a Grants Specialist to provide grant portfolio support. In this position, you will manage Legacy and general fund state grants administered by the Department of Administration and assist partners with their grant management processes and procedures. Responsibilities may include:

• Working with grantees to develop overall grant timelines, goals, objectives, and reports.
• Providing grants management and support during the entire life cycle of the grant.
• Providing grantees with training, orientation, ongoing technical support, and grant guidelines that reflect current state and federal laws, regulations, and policies.
• Monitoring Legacy and general fund grants, including reviewing grant payment invoices, conducting grant monitoring and site visits, conducting financial reconciliation, issuing written reports, and suggesting corrective action, as needed.
• Conducting research on state and federal grant-making.
• Providing administrative support to the OGM team, as needed.
• Assisting grant seekers with grant seeking resources.

This position is eligible for up to a 50% hybrid telework arrangement. With a telework arrangement, additional onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications

• One (1) year of experience in grants management or grants compliance.
• Knowledge of state and federal policies and procedures for the administration of grants.
• Knowledge and understanding of the principles of grants administration or grants management from pre-award through grant closeout.
• Knowledge of general accepted accounting principles (GAAP) and basic grant financial practice and procedures.
• Ability to research, interpret, and effectively communicate state laws, policies, rules, regulations and procedures as they relate to state and federal grants, including resourcefulness in seeking out information from a variety of sources.
• Ability to conduct research, gather data and synthesize findings into reports that are clear and easy to read.
• Effective communication skills, including the ability to make presentations and provide trainings to groups.

Preferred Qualifications

• Associate's degree or higher in public policy, business administration/management, nonprofit administration, or related field.
• Familiarity with SWIFT.
• Excellent computer skills, including proficiency with Microsoft Outlook, Teams, Word, Excel, PowerPoint, and Access.
• Previous state grants administration experience.
• Experience with Foundant or other grants management software.
• Previous experience working with public broadcasting entities.
• Attention to detail and ability to manage a variety of tasks and deadlines.

Additional Requirements

Successful applicants must pass a criminal background check through American DataBank and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.