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Graduation Coordinator Jobs in Virginia (NOW HIRING)

NOVA Parks

Venue Coordinator

Leesburg, VA

$20/hr

The Venue Coordinator is responsible for assisting with planning, developing, coordinating, and ... Graduation from high school. * Availability to work a flexible schedule including most weekends ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$15.75 - $21/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Graduation from a senior high school or GED equivalent * Office experience in a dentist's or ...

Benevis

Patient Coordinator

Norfolk, VA · On-site

$14.75 - $19.50/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Graduation from a senior high school or GED equivalent * Office experience in a dentist's or ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$15.75 - $21/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Graduation from a senior high school or GED equivalent * Office experience in a dentist's or ...

Benevis

Patient Coordinator

Norfolk, VA · On-site

$16.50 - $22/hr

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Graduation from a senior high school or GED equivalent * Office experience in a dentist's or ...

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All JobsGraduation JobsGraduation Coordinator JobsGraduation Coordinator Jobs in Virginia

Graduation Coordinator information

What are the key skills and qualifications needed to thrive as a graduation coordinator, and why are they important?

To thrive as a Graduation Coordinator, you need strong organizational skills, attention to detail, and experience in academic administration, often supported by a bachelor’s degree. Familiarity with student information systems (such as Banner or PeopleSoft), scheduling software, and event management tools is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are vital soft skills for coordinating with students, faculty, and vendors. These skills ensure smooth graduation processes, timely completion of requirements, and memorable ceremonies for students and stakeholders.

What are some common challenges graduation coordinators face during peak graduation periods, and how can these be managed effectively?

Graduation Coordinators often encounter increased workloads and tight deadlines during peak graduation seasons, as they must ensure all students meet requirements and that event logistics run smoothly. Managing last-minute changes, communicating with diverse stakeholders, and handling high volumes of documentation can be challenging. Effective time management, proactive organization, and clear communication with faculty, students, and vendors are essential to navigate these busy periods successfully. Collaborating closely with team members and utilizing management software can also help streamline processes and reduce stress.

What is the difference between Graduation Coordinator vs Academic Advisor?

AspectGraduation CoordinatorAcademic Advisor
Required CredentialsTypically a bachelor's degree, sometimes a master's in education or counselingBachelor's degree in education, counseling, or related field; often requires advising certifications
Work EnvironmentEducational institutions, primarily colleges and universitiesEducational institutions, colleges, universities, or student services offices
Employer & Industry UsageUsed in academic settings to manage graduation processesUsed to guide students academically and plan course schedules

While both roles work within educational settings, a Graduation Coordinator focuses on managing graduation ceremonies and ensuring students meet graduation requirements. An Academic Advisor provides ongoing academic guidance to students, helping them select courses and plan their educational path. Both roles require related credentials and are essential in supporting student success, but their primary responsibilities differ.

What are the most commonly searched types of Graduation jobs in Virginia? The most popular types of Graduation jobs in Virginia are:
What are popular job titles related to Graduation Coordinator jobs in Virginia? For Graduation Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Graduation Coordinator jobs in Virginia look for? The top searched job categories for Graduation Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Graduation Coordinator jobs? Cities in Virginia with the most Graduation Coordinator job openings:
Graduation Coordinator jobs near you
Infographic showing various Graduation Coordinator job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 82% Physical, 1% Hybrid, and 17% Remote job distribution.

Venue Coordinator

NOVA Parks

Leesburg, VA

$20/hr

Full-time

Re-posted 3 days ago

NOVA Parks rating

6.7

Company rating: 6.7 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

709th of 842 rated public administrative organizations

Job description

The Venue Coordinator is responsible for assisting with planning, developing, coordinating, and executing an operational management plan for NOVA Parks event rental sites. 

Pay Rate: $20.00 per hour

 Major Duties/Specific Tasks

  • Respond to verbal and written inquiries for information about NOVA Parks rental facilities.
  • Work closely with in-house site and Catering staff as well as outside event staff.
  • Assist with planning and participation in wedding shows, open houses, and other facility marketing outreach.
  • Provide information on various events.
  • Reserve required space/facility and ensure readiness for event.
  • Serve as liaison between renters and NOVA Parks in the absence of the Facility Manager and Park Manager; oversee events.
  • Ensure timely and orderly cleaning of facility before and after use.
  • Respond to inquiries for reservations and book reservations.
  • Promote and market rental facilities by providing information on other facilities and rental options.
  • Actively develop new sales leads.
  • Correspond with clients to confirm reservations, to initiate prompt payment and/or to make special arrangements as requested or required; communicate those needs with management.
  • Receive and/or process payments, issue receipts, prepare other documentation as needed.
  • Generate standard reservation permits and contracts.
  • Operate personal computer to prepare correspondence and/or reports.
  • Compile detailed activity reports to include bookings, cancellations, deposits, payments, sales projections and leads.
  • Order and maintain needed supplies.
  • Prepare various statistical reports.

Minimum Qualifications:

  • Graduation from high school.
  • Availability to work a flexible schedule including most weekends during wedding season.
  • Ability to perform routine custodial duties such as cleaning restrooms and stocking supplies, sweeping floors and helping with preparation and clean-up of special events.
  • Knowledge of principles, methods, and practices involved in Event Facility Management preferred but not required.
  • General knowledge of marketing principles and techniques with ability to assist with the development and implementation of an effective, results-driven promotional plan.
  • Knowledge of reservation practices and procedures.
  • Knowledge of basic event catering functions.
  • Ability to develop and maintain effective relationships with co-workers, and partnerships with outside vendors/contractors/associations.
  • Considerable ability to identify and isolate problems and to initiate appropriate actions.
  • Considerable ability to deal courteously and effectively with the public and special interest groups, and to provide a strong, positive public relations program; w/considerable ability to interpret and explain NOVA Parks policies, rules, and procedures to employees and to the public.
  • Considerable ability to communicate clearly and effectively with ability to prepare and present accurate reports.
  • Working knowledge of personal computers and various software applications.
  • Possession of or ability to obtain and maintain driver's license with safe driving record.
  • Availability to work evenings and weekends at special events and/or ceremonies.
  • Ability to obtain food service certification.
  • Certification or ability to obtain certification in CPR and First Aid.
  • Regular and predictable attendance is an essential function of the position.

What NOVA Parks employees say

Pay

Hours and flexibility

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