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Graduation Coordinator Jobs in California (NOW HIRING)

Concordia University Irvine

Coordinator

Irvine, CA · On-site

$25 - $26.40/hr

... graduation applications, graduation gown and ticket distribution. * Collaborate with nursing ... coordination of employee recognition, Advisory Board meeting, nursing pinning ceremony ...

PUC Schools

Student Services Coordinator

Sylmar, CA · On-site

$25 - $35.36/hr

We create school programs and cultures that promote college graduation for all students. We uplift ... Coordination of Student Activities: * Coordinate student appreciation days and co-curricular ...

PUC Schools

Student Services Coordinator

Sylmar, CA · On-site

$25 - $35.36/hr

We create school programs and cultures that promote college graduation for all students. We uplift ... Coordination of Student Activities: * Coordinate student appreciation days and co-curricular ...

PUC Schools

Student Services Coordinator

Sylmar, CA

$25 - $35.36/hr

We create school programs and cultures that promote college graduation for all students. We uplift ... Coordination of Student Activities: * Coordinate student appreciation days and co-curricular ...

PUC SCHOOLS

Student Services Coordinator

Sylmar, CA

$25 - $35.36/hr

We create school programs and cultures that promote college graduation for all students. We uplift ... Coordination of Student Activities: * Coordinate student appreciation days and co-curricular ...

Pacific Cancer Care

Billing Coordinator

Monterey, CA · On-site

$21 - $30.24/hr

Billing Coordinator Pacific Cancer Care (Monterey, CA) JOB DETAILS: LOCATION: Pacific Cancer Care ... Graduation from accredited High School required. * Graduation from business school/college and/or ...

Pacific Cancer Care

Billing Coordinator

Monterey, CA · On-site

$21 - $30.24/hr

Billing Coordinator Pacific Cancer Care (Monterey, CA) JOB DETAILS: LOCATION: Pacific Cancer Care ... Graduation from accredited High School required. * Graduation from business school/college and/or ...

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Graduation Coordinator information

What are the key skills and qualifications needed to thrive as a graduation coordinator, and why are they important?

To thrive as a Graduation Coordinator, you need strong organizational skills, attention to detail, and experience in academic administration, often supported by a bachelor’s degree. Familiarity with student information systems (such as Banner or PeopleSoft), scheduling software, and event management tools is typically required. Excellent communication, problem-solving abilities, and a customer-service mindset are vital soft skills for coordinating with students, faculty, and vendors. These skills ensure smooth graduation processes, timely completion of requirements, and memorable ceremonies for students and stakeholders.

What are some common challenges graduation coordinators face during peak graduation periods, and how can these be managed effectively?

Graduation Coordinators often encounter increased workloads and tight deadlines during peak graduation seasons, as they must ensure all students meet requirements and that event logistics run smoothly. Managing last-minute changes, communicating with diverse stakeholders, and handling high volumes of documentation can be challenging. Effective time management, proactive organization, and clear communication with faculty, students, and vendors are essential to navigate these busy periods successfully. Collaborating closely with team members and utilizing management software can also help streamline processes and reduce stress.

What is the difference between Graduation Coordinator vs Academic Advisor?

AspectGraduation CoordinatorAcademic Advisor
Required CredentialsTypically a bachelor's degree, sometimes a master's in education or counselingBachelor's degree in education, counseling, or related field; often requires advising certifications
Work EnvironmentEducational institutions, primarily colleges and universitiesEducational institutions, colleges, universities, or student services offices
Employer & Industry UsageUsed in academic settings to manage graduation processesUsed to guide students academically and plan course schedules

While both roles work within educational settings, a Graduation Coordinator focuses on managing graduation ceremonies and ensuring students meet graduation requirements. An Academic Advisor provides ongoing academic guidance to students, helping them select courses and plan their educational path. Both roles require related credentials and are essential in supporting student success, but their primary responsibilities differ.

What are the most commonly searched types of Graduation jobs in California?

The most popular types of Graduation jobs in California are:

What are popular job titles related to Graduation Coordinator jobs in California?

For Graduation Coordinator jobs in California, the most frequently searched job titles are:

What job categories do people searching Graduation Coordinator jobs in California look for?

The top searched job categories for Graduation Coordinator jobs in California are:

What cities in California are hiring for Graduation Coordinator jobs?

Cities in California with the most Graduation Coordinator job openings:

Graduation Coordinator jobs near you
Infographic showing various Graduation Coordinator job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Coordinator

Irvine, CA • On-site

Concordia University Irvine
Colleges, Universities, and Professional Schools • 51 - 200 employees
Learn more about Concordia University Irvineexternal

$25 - $26.40/hr

Full-time

Re-posted 11 days ago

Job description

Coordinates and oversees the administrative operations, academic support functions, and logistical activities for the Department of Nursing. This position implements and maintains departmental systems, processes, and policies that support student success, faculty effectiveness, regulatory compliance, and program accreditation. Working closely with the Director and Assistant Director of Nursing, the Coordinator serves as a central liaison among faculty, students, university departments, clinical partners, and external agencies to ensure efficient operations.
Essential Duties and Responsibilities include:
To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:
  • Collaborate with Irvine staff to prepare and distribute student and faculty schedules including classrooms, skills labs, simulation labs, conference rooms, clinical rotations, and events.
  • Create cohort-specific and faculty/staff calendars. Collaborate with Assistant Director of Nursing for completion and distribution.
  • Collaborate with the Director of Nursing to build academic calendars for the Nursing program and build semesterly course needs. This includes university master requests and university academic scheduling.
  • Create new cohort onboarding: create student folders, order nametags, track demographics & distribute/collect/file orientation signature packets, ensure Canvas access to the Resource Board, Handbook needs, ATI payment verifications, etc.
  • Assist with student needs: add/drop forms, policy addendums, student name badges, appeal scheduling, readmission applications, graduation applications, graduation gown and ticket distribution.
  • Collaborate with nursing admissions and University/Orbis stakeholders to schedule new student orientations and required deadlines based upon the Academic Calendar.
  • Collaborate with Orbis staff in registration verification & confirmation for all students.
  • Collaborate with Human Resources and School of Health & Human Sciences Administrative Assistant in the interviewing, hiring, and onboarding of new full-time & adjunct faculty, including BRN faculty approvals and EDP-P-10. Work with HR to ensure adjuncts have appropriate timecard assignments & pay differentials each term.
  • Work with the Director of Nursing to project faculty and adjunct assignment needs each semester, including but not limited to: tracking/monitoring semester & annual workloads, tracking/processing substitutes, and processing census.
  • Send faculty and adjunct semester assignments & adjustments/subs, including additional units at census for final enrollment, to the School of Health & Human Sciences Administrative Assistant.
  • Coordinate badge ordering and distribution of new faculty.
  • Work with the Assistant Director to maintain student records, files, and cohort rosters for accuracy and data, including tracking and processing changes in student progression.
  • Process student failures/dismissals, including but not limited to: letter composition, letter distribution, communication to appropriate University departments, communication of progression changes with ATI.
  • Coordinate and organize requirements for Nursing Appeals Committees including but not limited to: student communication, scheduling, documentation collection/preparation, taking minutes & communication of committee decision.
  • Work with Nursing Admin regarding: DAS processing, policy addendum.
  • Assist with program accreditation: data collection, reporting, and correspondence with agencies. File documentation appropriately.
  • Assist with scheduling of BRN, CCNE, and other agency visits. Assist with maintenance of records, files, and data needed for accreditation.
  • Assist with gathering data for/from appropriate stakeholders (Concordia, Orbis): NCLEX & Employment results, student exit survey results, enrollment numbers, financial numbers.
  • Annually updates the student and faculty handbook in collaboration with Nursing Administration
  • Maintain accurate processing of all departmental invoices, PO's, and reimbursements. Submit for approval to the School of Health & Human Sciences Dean.
  • Assist the Dean and Finance department with financial reconciliation for Orbis.
  • Communicate with University services for repairs, issues, room reservations, and IT issues.
  • Create semesterly student registrations for each level to ensure student registration and matriculation within all schedules and required accommodations.
  • Coordinate and attend departmental meetings; provide the program agenda and updates; take, distribute, and file minutes appropriately.
  • Assist with Event Planning: coordination of employee recognition, Advisory Board meeting, nursing pinning ceremony, commencement, white coat ceremony, and Christmas cards to clinical partnerships.
  • Cooperates and communicates with the Nursing Program Director regarding duties assigned to staff that serve the Director's and faculty's needs.
  • Additional duties as assigned.

Pay Range: $25- $26.40 per hour
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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