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Graduate Program Coordinator Jobs in Pennsylvania

The Pennsylvania State University

$40K - $58K/yr

POSITION SPECIFICS The Pennsylvania State University, College of Engineering is seeking an energetic, motivated, and detail-oriented full-time Graduate Program Support Coordinator at the University ...

The Pennsylvania State University

$40K - $58K/yr

Duties for the graduate programs within the college include: * Act as the main point of contact commencing with the application process through to graduation. * Orchestrate all levels of planning ...

Temple University

Program Coordinator

Philadelphia, PA · Hybrid

$15.38 - $22.95/hr

The Program Coordinator will assist with the graduate employment data collection and reporting process. Assist with judicial clerkship application process, including the generation of letters of ...

Temple University

Program Coordinator

Philadelphia, PA · On-site

$15.38 - $22.95/hr

The Program Coordinator will assist with the graduate employment data collection and reporting process. Assist with judicial clerkship application process, including the generation of letters of ...

Temple University

Program Coordinator

Philadelphia, PA · Hybrid

$15.38 - $22.95/hr

The Program Coordinator will assist with the graduate employment data collection and reporting process. Assist with judicial clerkship application process, including the generation of letters of ...

The Pennsylvania State University

$41K - $48K/yr

Providing support to the full time Academic Program Coordinator This position is a part-time ... Graduate program experience preferred but not required. BACKGROUND CHECKS/CLEARANCES Employment ...

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Graduate Program Coordinator information

See Pennsylvania salary details

$28.6K

$55.1K

$95.2K

How much do graduate program coordinator jobs pay per year?

As of Aug 23, 2026, the average yearly pay for graduate program coordinator in Pennsylvania is $55,098.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,100.00 and $62,100.00 per year, depending on experience, location, and employer.

What is a graduate program coordinator?

A Graduate Program Coordinator is an administrative professional who supports the operations of graduate-level academic programs at a college or university. Their responsibilities typically include assisting students with program requirements, managing admissions processes, coordinating course schedules, and serving as a liaison between students, faculty, and administration. They play a crucial role in ensuring that graduate students have the information and resources they need to successfully complete their programs. Graduate Program Coordinators may also help with event planning, student orientation, and maintaining academic records. Their work helps ensure the smooth functioning of graduate programs and contributes to a positive student experience.

How does a graduate program coordinator typically collaborate with faculty and students to ensure program success?

A Graduate Program Coordinator acts as a central point of contact, working closely with faculty to organize course offerings, schedule meetings, and communicate program requirements. They support students by providing guidance on academic policies, assisting with registration, and facilitating communication between students and faculty advisors. Regular collaboration is key to addressing student concerns, implementing curriculum changes, and ensuring smooth program operations. This role often requires balancing administrative duties with interpersonal communication to foster a supportive academic environment.

What are the key skills and qualifications needed to thrive as a graduate program coordinator, and why are they important?

To thrive as a Graduate Program Coordinator, you need strong organizational skills, attention to detail, and knowledge of academic policies, often supported by a bachelor's degree and experience in higher education administration. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional interpersonal skills, problem-solving abilities, and effective communication set standout coordinators apart. These skills ensure smooth program operations, positive student experiences, and compliance with institutional and accreditation requirements.

What is the difference between Graduate Program Coordinator vs Internship Coordinator?

AspectGraduate Program CoordinatorInternship Coordinator
Required CredentialsBachelor's degree; often a master's preferredBachelor's degree typically sufficient
Work EnvironmentHigher education institutions, universitiesUniversities, colleges, or corporate training programs
Employer & Industry UsageAcademic institutions managing graduate programsOrganizations coordinating internship placements
Common Search & Comparison IntentUnderstanding roles in graduate educationManaging internship programs and student placements

The main difference is that a Graduate Program Coordinator focuses on managing graduate-level programs within academic institutions, while an Internship Coordinator handles internship placements for students or interns. Both roles require strong organizational skills and communication, but they serve different educational or organizational levels.

Is it hard to be a graduate program coordinator?

Being a graduate program coordinator involves managing multiple responsibilities such as student support, program administration, and communication with faculty, which can be demanding but manageable with strong organizational and communication skills. Familiarity with database management tools and a good understanding of academic policies are often required, and the role may involve working under tight deadlines and handling complex schedules.

What does a graduate program coordinator do?

A graduate program coordinator manages the administrative aspects of graduate programs, including student enrollment, course scheduling, and compliance with university policies. They often serve as a point of contact for students and faculty, utilize database and communication tools, and ensure smooth program operations.

What are the most commonly searched types of Graduate Program jobs in Pennsylvania?

The most popular types of Graduate Program jobs in Pennsylvania are:

What are popular job titles related to Graduate Program Coordinator jobs in Pennsylvania?

For Graduate Program Coordinator jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Graduate Program Coordinator jobs in Pennsylvania look for?

The top searched job categories for Graduate Program Coordinator jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Graduate Program Coordinator jobs?

Cities in Pennsylvania with the most Graduate Program Coordinator job openings:

Graduate Program Coordinator jobs near you
Infographic showing various Graduate Program Coordinator job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 22% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $55,098 per year, or $26.5 per hour.

Graduate Program Support Coordinator

Penn State University

University Park, PA • On-site

$40K - $58K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 25 days ago

Penn State University rating

7.8

Company rating: 7.8 out of 10

Based on 104 frontline employees who took The Breakroom Quiz

233rd of 622 rated colleges and universities

Job description

APPLICATION INSTRUCTIONS:
  • CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday.
  • CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
  • If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants.

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
POSITION SPECIFICS
The Pennsylvania State University, College of Engineering is seeking an energetic, motivated, and detail-oriented full-time Graduate Program Support Coordinator at the University Park campus.
The position would support the graduate program in the Department of Biomedical Engineering and will report to a college-wide graduate program supervisor. Responsibilities include working collaboratively with graduate program staff across the college as well departmental stakeholders to coordinate and administer key aspects of the graduate education portfolio.
Duties for the graduate programs within the college include:
  • Act as the main point of contact commencing with the application process through to graduation.
  • Orchestrate all levels of planning, preparation, and execution of various graduate events.
  • Update graduate program communications, ensuring statistics, logistics, and policies are up to date.
  • Coordinate the graduate student recruitment and admissions process (includes Offer Letters and Terms of Offer)respond to prospective student inquiries; arrange campus visits (travel, lodging); monitor and update GRADS (Graduate Admissions Decision System) for applicants; and plan and coordinate the new student orientation.
  • Assist students in course-related functions such as drop, add, and scheduling.
  • Answer curriculum and graduation requirement questions.
  • Coordinate and process faculty graduate teaching and research appointment assignments for Department Heads' review and approval.
  • Manage advisor grad faculty status for committees.
  • Maintain graduate student records, including advisor assignments and milestones, and ensure accuracy and compliance with University record security, retention schedules, and FERPA requirements.
  • Monitor and update student progress toward achieving critical milestones, schedule all qualifying and comprehensive exams and final thesis/dissertations and file the appropriate documentation with the Graduate School.
  • Assist with the graduate curricular proposal process utilizing CourseLeaf Curriculum Inventory Management (CIM) system.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experienceRequired Certifications:None
Preferred Experience:
Candidates must be detail-oriented and a team player; have excellent customer service, communication, interpersonal, organizational, and problem-solving skills; and be able to handle multiple tasks and work independently and in a team environment. Proficiency in LionPath, Workday, Zoom, GRADS, SharePoint, and Microsoft Office 365 (Outlook, Word, Excel) is highly desired.
Additional Information:
The College of Engineering is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. The hours of this position will be Monday through Friday, 8:00 a.m. - 4:30 p.m. This position will be hybrid and require on-site work. Questions related to flexible work should be directed to the hiring manager during the interview process.
BACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.
Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position, including all possible grades, is $40,608.00 - $58,836.00.
Salary Structure - Information on Penn State's salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission.
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