Graduate Program Coordinator Jobs in Georgia (NOW HIRING)

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About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653 .
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Medical College of Georgia (MCG) is one of the nation's largest medical schools by class size, with 304 students per class. The MCG educational experience is anchored by the main campus in Augusta, with regional clinical campuses for third- and fourth-year students across the state, and two four-year campuses located in Athens (in partnership with the University of Georgia) and in Savannah (in partnership with Georgia Southern University). MCG's expanding partnerships with physicians and hospitals across Georgia currently provide more than 350 sites where students can experience the full spectrum of medicine, from complex care hospitals to small-town solo practices. MCG and its teaching hospitals also provide postgraduate education to approximately 575 residents and fellows in 50 different Accreditation Council for Graduate Medical Education-approved programs. Our researchers and clinicians focus on what most impacts the health of Georgia's and America's children and adults, including cardiovascular biology and disease, cancer, neurosciences and behavioral sciences, public and preventive health, regenerative and reparative medicine, personalized medicine and genomics. Our physician faculty also share their expertise with physicians and patients at about 100 clinics and hospitals statewide.
Job Summary
This position provides direction, leadership and day-to-day management of education and departmental activities to include administrative support to the General Psychiatry Residency Program Director and Associate Program Director and Chief Resident(s) along with educational coordination between attending physicians, 28 to 30 General Psychiatry residents and institutional and regulatory administrative offices.
Responsibilities
The responsibilities include, but are not limited to:
Ensure house staff compliance with established policies and procedures; manage/coordinate ACGME conducted accreditation site visits for direct department Program. Coordinate PRITE examination.
Provide the program Director with tracking and reports required for collaboration between core residency program and subspecialty fellowship programs.
Maintain web based ACGME accreditation surveys for General Program, collecting and collecting appropriate information from various sources throughout the campus; compile and submit reports and milestone evaluations to ACGME and other professional organizations as required maintain GME Track.
Initials, oversee and monitor housestaff recruitment budget, including projections of future needs compile documentation for justification of additional funding.
Complete/ coordinate documentation and credentialing for all graduate medical education training conducted within the department maintain all house staff personnel records, including confidential evaluation and counseling record. Serve as liaison between and communicate with all appropriate campus offices and affiliated hospital as well as program director and hospital staff. Maintain resident record of training on the ABPN.
Coordinate all social functions and special events: Including welcome breakfast/luncheons for new residents, resident retreat, graduation, GME-related project etc.
Review residency applications and evaluate for completeness, screen appropriate applicants for PD review, notify applicants of decisions for interviews and arrange accommodations for applicants visit use knowledge of ERAS software to manage residency applications and compile reports as necessary. Recruit and schedule faculty needed for the interview process, compile recruitment brochures and all printed materials and forms, coordinate all housestaff interviews including communicating with applicants as necessary.
Communication with all incoming residents to ensure compliance with the credentialing process. Collect all required documentation and deliver to the GME office. Ensure all residents are credentialed annually. Update all training requirements for outgoing residents and ensure correct check-out procedure are followed.
Prepare and submit GME Duty Hour Reports on a monthly basic prepare VA work schedule calendar, worksheet, and draft monthly invoice coordinated with VA direct department contact; contact prepare Georgia Board for Physician Workforce monthly reports.
Schedule meetings, prepare agendas, record and maintain meeting minutes, develop reports and provide data to the direct department Committee; prepare written reports and correspondence for Program Director relative to residency program implement policies developed by direct department.
Perform all other related duties as assigned
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience.
OR
Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience.
OR
High school diploma or GED from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.
Preferred Qualifications
Bachelor's degree from an accredited college or university in a related field with a minimum of four years of directly relevant educational program experience. Previous experience in Graduate Medical Education administration; knowledge of ERAS and One 45 applications.
Knowledge, Skills, & Abilities
ABILITIES
Detail-oriented with strong organizational skills
Self-motivated and ability to work independently
Excellent interpersonal, written and verbal communication skills
Ability to maintain confidentiality; work independently; complete work and meet deadlines
Proficient in Microsoft Office and other computer/software databases or willingness to learn
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 9
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 8/3/26 Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365