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Graduate Program Assistant Jobs in Oakland, CA (NOW HIRING)

NorthEastern

Upward Bound Program Assistant

Oakland, CA · On-site

$20/hr

UB is dedicated to helping participating students graduate from high school with a solid foundation ... Job Summary The Upward Bound Program Assistant provides administrative support to the Upward Bound ...

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Graduate Program Assistant information

See Oakland, CA salary details

$24.7K

$52.5K

$72.4K

How much do graduate program assistant jobs pay per year?

As of Sep 1, 2026, the average yearly pay for graduate program assistant in Oakland, CA is $52,510.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,100.00 and $54,600.00 per year, depending on experience, location, and employer.

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What qualifications do you need to be a graduate program assistant?

To be a graduate program assistant, candidates typically need a bachelor's degree or current enrollment in a graduate program, strong organizational and communication skills, and proficiency with office software. Some positions may require prior experience in administrative support or related fields.

What are the most commonly searched types of Graduate Program jobs in Oakland, CA?

The most popular types of Graduate Program jobs in Oakland, CA are:

What are popular job titles related to Graduate Program Assistant jobs in Oakland, CA?

For Graduate Program Assistant jobs in Oakland, CA, the most frequently searched job titles are:

What job categories do people searching Graduate Program Assistant jobs in Oakland, CA look for?

The top searched job categories for Graduate Program Assistant jobs in Oakland, CA are:

What cities near Oakland, CA are hiring for Graduate Program Assistant jobs?

Cities near Oakland, CA with the most Graduate Program Assistant job openings:

Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Oakland, CA as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 15% Part Time, and 4% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $52,510 per year, or $25.2 per hour.

Program Assistant

San Francisco, CA • On-site

Self-Help For The Elderly
Non-Profits • 201 - 500 employees
Learn more about Self-Help For The Elderlyexternal

$44K - $56K/yr

Other

Re-posted 26 days ago

Job description

Program Assistant

Responsible for assisting the Senior Escort Program and Housing Program and performing other office duties for the department.

Essential Functions:

Answers incoming phone calls for the Social Services Department as a receptionist.

Supports the Social Services Department and assists with the day-to-day operations of the office by maintaining a clean and neat environment for clients and staff.

Performs general office support, including filing, typing, faxing, copying, and other clerical tasks, data entry, invoices, and answering main line or related paperwork for the Social Services Department.

Provides administrative assistance on ordering office supplies and inventory, maintaining department supplies assignment, tracking order status, keeping order receipts, ordering monthly travel passes, office arrangements, and monthly expense reports.

Prepares reports as required by funding sources. Maintains complete consumer files and completes all required data collection forms and reports.

Assists the Social Services Department in conducting outreach in the community to promote social services programs.

Provides intake, assessment, scheduling and referral to seniors age 60 or over for Senior Escort Program and Housing Program.

Assists in scheduling senior escort and housing appointments, making arrangements and confirming with clients, Senior Escort Service Workers, and Drivers.

Receives training as a Senior Escort Service Worker and provides escort services when needed.

Provides information, referrals and counseling on available housing opportunities; assists clients in the application process by helping them with form completion and/or other needed assistance; recertification, lottery checks and follow-up on housing application status.

Performs duties as assigned.

Qualifications:

A high school graduate with relevant housing experience. Bachelor's degree preferred.

Experience in providing health, social or aging services in the community.

Excellent verbal and written communication and presentation skills.

Must be self-motivated, organized and able to multitask under minimal supervision.

Proficient in MS Office and the Internet.

Must be bilingual in English and Cantonese. Biliterate in English and Chinese are a plus.

Must be able to travel via public transportation or personal vehicle for the performance of job duties. If driving, must have and maintain a valid CA driver license, satisfactory driving record, and auto insurance coverage as specified in Self-Help's policy.

Self-Help for the Elderly is an Equal Employment Opportunity/Affirmation Action Employer and we welcome diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, age, national origin, sexual orientation, disability, protected veteran status or any other characteristics protected by law. We participate in E-Verify.

Qualified applicants with criminal history will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.

We may provide reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or hiring process, please call (415) 677-7600 for special assistance.

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