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What are the key skills and qualifications needed to thrive as a Graduate Program Assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.

How does a Graduate Program Assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What are Graduate Program Assistants?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What are popular job titles related to Graduate Program Assistant jobs in Hawaii? For Graduate Program Assistant jobs in Hawaii, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in Hawaii look for? The top searched job categories for Graduate Program Assistant jobs in Hawaii are:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in Hawaii as of May 2026, with employment types broken down into 67% Full Time, and 33% Part Time. Highlights an 100% In-person job distribution.
Graduate Assistant - Clinical Trials Office (CTO) (READVERTISEMENT)

Graduate Assistant - Clinical Trials Office (CTO) (READVERTISEMENT)

University of Hawaii

Honolulu, HI • On-site

$2.34K/mo

Part-time

This job post has expired today. Applications are no longer accepted.

University Of Hawaii System rating

7.5

Company rating: 7.5 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

261st of 529 rated colleges and universities

Job description

Salary: $0.00 Semi-Monthly
Location : UH Manoa - UH Cancer Center, Kaka'ako - Honolulu, HI
Job Type: Part-Time Temporary
Job Number: 2026-00834
Department: University of Hawai'i at Manoa - University of Hawai'i Cancer Center
Opening Date: 04/23/2026
Closing Date: 5/27/2026 11:59 PM Hawaii
Position Number:: 2026-00834
Description
Title: Graduate Assistant - Clinical Trials Office (CTO)
Monthly Type: 11 Month Full Time/Part Time: Part Time - Full Time Equivalency (FTE): 50% FTE
Posting Start Date: April 23, 2026
Posting End Date: May 27, 2026, at 11:59 pm HST
Available Positions: One (1) Temporary/Permanent: Temporary
Salary: Step 14 ($2,335.50 per month)
Other conditions: Inquiring candidates must be enrolled as a student at University of Hawaii Manoa campus.
Job Duties:
  1. Assist with generating and preparing weekly requisitions for shipping and vendor bills within the Clinical Trials Office.
  2. Assist with basic accounting such as processing and maintaining invoices, allocating to the appropriate accounts.
  3. Assist with maintaining spreadsheets created for patients on trials as to the payments received and bills paid.
  4. Assist the administrative support and fiscal team with administrative tasks, travel reimbursement, and events for the Clinical Trials Office.
  5. Perform other duties assigned.

Minimum Qualifications:
  1. A classified University of Hawaii at Manoa graduate student (new or continuing). Good academic standing (3.0 GPA or above).
  2. Enrolled into a University of Hawaii at Manoa graduate program.
  3. Competent in general computer programs (e.g., Excel, PowerPoint, Word).
  4. Demonstrated ability to communicate effectively and establish and maintain effective working relationships with staff.

To Apply: Click on the "Apply" button on the top right of the screen to complete an application and attach required documents. Submit your Curriculum Vitae, Research Interests and Career Goals statement, names of three (3) professional references and official transcripts (copies are accepted; original required upon hire). In addition, please submit a copy of enrollment into UH Manoa Graduate Division or an official acceptance letter into UH Manoa Graduate Division. Late and incomplete applications will not be considered.
Inquiries: HR@cc.hawaii.edu
EEO, Clery Act, ADA
The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/
Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link:

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About University of Hawaii

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The University of Hawaii, located in Honolulu, HI, US, is an internationally recognized institution of higher learning. Spanning across ten campuses, including one online university, it represents the public system of higher education in the state of Hawaii. Established in 1907, the university operates in the educational services industry, its mission rooted in quality and affordable education for all. It offers over 600 different study programs, including undergraduate, graduate, and professional degrees in a broad spectrum of disciplines. Some of its unrivaled specialties encompass tropical agriculture, tropical medicine, oceanography, astronomy, electrical engineering, volcanology, and Pacific Islands and Asian area studies.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Honolulu, HI, US

Year founded

1907

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