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Graduate Program Assistant Jobs in British Columbia

Ubc

Conference Assistant

Vancouver, BC · On-site

CA$19.43 - CA$25.90/hr

... programs per year, both in-person and virtual, to assist family physicians, specialists, residents, students and other health care professionals with their Post-Graduate educational needs. Expected ...

Ubc

Assistant Professor (PAEI Micro)

Vancouver, BC

CA$150K/yr

The successful candidate will be an emerging leader who can develop an independent research program ... graduate and post-doctoral. The applicant should have a strong record of independent, consistent ...

Dynacare

Laboratory Assistant-Chemistry

Kelowna, BC · On-site

CA$27 - CA$30.75/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... You are CSMLS or BCSLS certified and/or a graduate of an MLA program accredited by BCSLS or ...

Dynacare

Laboratory Assistant-Chemistry

Kelowna, BC · On-site

CA$27 - CA$30.75/hr

Laboratory Assistant Where YOU work, makes a difference. Life is precious and every moment matters ... You are CSMLS or BCSLS certified and/or a graduate of an MLA program accredited by BCSLS or ...

Ubc

Research Assistant/Technician 4

Vancouver, BC

CA$5.3K - CA$6.3K/mo

... program and a minimum four years of related experience or an equivalent combination of education ... Some positions may require a graduate degree. - Willingness to respect diverse perspectives ...

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Graduate Program Assistant information

What is a graduate program assistant?

Graduate Program Assistants are staff members who provide administrative and operational support to graduate programs within universities or colleges. Their responsibilities often include coordinating admissions processes, assisting students and faculty, managing records, organizing events, and ensuring compliance with institutional policies. They play a crucial role in maintaining smooth communication among students, faculty, and external departments, helping to create an efficient and supportive academic environment for graduate students.

How does a graduate program assistant typically collaborate with faculty and students in their daily work?

Graduate Program Assistants play a key liaison role, supporting both faculty and graduate students by coordinating schedules, managing program communications, and assisting with the administration of academic processes like admissions or thesis submissions. They often handle inquiries from students, organize program events, and ensure faculty have the resources needed for teaching and advising. Regular collaboration with academic advisors, department chairs, and administrative offices is essential to keep the program running smoothly and to address any issues promptly.

What is the difference between Graduate Program Assistant vs Research Assistant?

AspectGraduate Program AssistantResearch Assistant
Required CredentialsTypically a graduate student or recent graduateUsually a student or early-career professional with relevant skills
Work EnvironmentAdministrative settings, academic institutions, or program officesLaboratories, research centers, or field sites
Employer & Industry UsageUniversities, colleges, and educational programsResearch institutions, universities, and labs
Common Search & Comparison IntentUnderstanding program support roles in academiaResearch project involvement and technical tasks

The Graduate Program Assistant primarily handles administrative and program support tasks within academic settings, often requiring a background in education or related fields. In contrast, Research Assistants focus on supporting research projects, often requiring technical skills and familiarity with research methodologies. While both roles are common in academic environments, they serve different functions and skill sets.

What qualifications do you need to be a graduate program assistant?

A graduate program assistant typically needs a bachelor's degree and enrollment in a graduate program. Strong organizational, communication, and computer skills are also important, along with familiarity with office software and sometimes specific knowledge related to the field or department.

How much does a graduate program assistant get paid?

The salary for a graduate program assistant typically ranges from $12 to $20 per hour, depending on the institution, location, and level of experience. Some positions may also offer stipends or benefits, especially in research or academic settings.

What are the key skills and qualifications needed to thrive as a graduate program assistant, and why are they important?

To thrive as a Graduate Program Assistant, you need strong organizational skills, attention to detail, and a background in office administration, often supported by a bachelor's degree. Familiarity with student information systems, scheduling software, and Microsoft Office Suite is typically required. Exceptional communication, customer service, and problem-solving abilities help you effectively support students and faculty. These skills ensure efficient program operations, positive student experiences, and smooth coordination of academic activities.
What are popular job titles related to Graduate Program Assistant jobs in British Columbia? For Graduate Program Assistant jobs in British Columbia, the most frequently searched job titles are:
What job categories do people searching Graduate Program Assistant jobs in British Columbia look for? The top searched job categories for Graduate Program Assistant jobs in British Columbia are:
What cities in British Columbia are hiring for Graduate Program Assistant jobs? Cities in British Columbia with the most Graduate Program Assistant job openings:
Graduate Program Assistant jobs near you
Infographic showing various Graduate Program Assistant job openings in British Columbia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 17% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Conference Assistant

Ubc

Vancouver, BC • On-site

CA$19.43 - CA$25.90/hr

Part-time

Posted 17 days ago

United Brotherhood Of Carpenters rating

8.6

Company rating: 8.6 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

2nd of 12 rated unions

Job description

Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Hourly - Administrative Support 1 (Gr1)Job TitleConference AssistantDepartmentConference Services | Continuing Professional Development | Faculty of MedicineCompensation Range$19.43 - $25.90 CAD HourlyPosting End DateAugust 6, 2026

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

June 15, 2027

This role is a part-time, hourly position that averages about 3.5 hours per week.

Job Summary

Under the direction of the Conference Services Manager and the Director of Conference Services, the Conference Assistant provides support for medical conferences and educational events of the office of Continuing Professional Development in the Faculty of Medicine. This support involves assisting with administrative work, compilation of on-site course materials and summarizing post-conference evaluation results for our educational programs. The Conference Assistant is a part-time position. The Continuing Professional Development Office coordinates and executesup to 60 educational programs per year, both in-person and virtual, to assist family physicians, specialists, residents, students and other health care professionals with their Post-Graduate educational needs. Expected hours a week ~approximately <10 hours.

Organizational Status:
Reports to the Registration and Conference Services Manager and the Director of Conference Services in the Continuing Professional Development Office. Takes direction from the Conference Coordinators, Conference Associates, and Registration Clerks. Works in cooperation with the rest of the Conferences Team and the Research Team.

Work Performed:

  • Transcribes and summarizes conference evaluation comments with excellent attention to detail
  • Calculates conference data in a timely manner into statistical reports, including graphical representations of collected data
  • Coordinates the accurate completion and dissemination of evaluation summaries to external partners.
  • Coordinates the creation and dissemination of accreditation certificates to committee members, speakers and instructors.
  • Assists in the creation and development of conference materials for conferences (virtual and in-person).
  • Provides administrative support to the Conferences Team in the successful planning and execution of educational events.
  • Maintains filing and storage systems for evaluation data and kit preparation materials (electronic and physical)
  • Updates progress on assigned tasks using Excel spreadsheets
  • Assistant with collecting and summarizing documents for review of accreditation applications submitted via the accreditation portal
  • Communicates regularly with members of the conferences team on the status of assigned tasks
  • Assists with data clean up and standardization of data for uploading into our registration database.
  • Conducts environmental scans for targeted marketing purposes.
  • Produces and distributes written correspondence to external and internal partners.
  • Completes other duties as assigned.

Work Setting

Combination of remote and on-site

Consequence of Error/Judgement
This position requires significant tact and good judgment related to CPD reputation and brand. Failure to work cooperatively and with good judgement would impact teamwork and established trust among our learners and physician organization partners.
Supervision Received

The Conference Services Manager oversees the day-to-day work of the incumbent

Supervision Given
This position has no supervisory responsibilities.
Minimum Qualifications
High School graduation, plus two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one's own

- Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

Ability to compose written materials using clear concise business English.

Ability to accurately proofread for spelling, grammar, and punctuation.

High level of proficiency in MS Word, Excel, PowerPoint, and Outlook required.

Experience in working with the medical community an asset.

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